HomeMy WebLinkAbout2017 CON Dick Miller Inc - Plaza Blvd and 14th Street Improvements Project CIP 15-10 - Notice of CompletionNOTE TO FILE
07-17-2019
IN THE MATTER OF: The 2017 Dick Miller Plaza Boulevard and 14th Street
Improvements Project, CIP No. 15-10, Notice of Completion. Please note
the following:
NO FULLY EXECUTED ORIGINAL AGREEMENT
WAS FILED WITH THE OFFICE OF THE CITY CLERK.
ORIGINATING DEPARTMENT:
NTF
CDC Housing & Economic Development
City Attorney _ Human Resources
City Manager MIS
Community Svcs. Planning
X Eng/PW Police
Finance
Fire
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
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"FETING DATE: May 2, 2017
AGENDA ITEM NO. 7
ITEM TITLE:
Resolution of the City Council of the City of National City: 1) accepting the work performed by Dick
Miller, Inc. for the Plaza Boulevard and 14th Street Improvements Projects, CIP No. 15-10; 2)
approving the final contract amount of $1,379,928.26; 3) ratifying the release of retention in the
amount of $68,996.41; and 4) authorizing the Mayor to sign the Notice of Completion for the project.
PREPARED BY: Jose Lopez, Junior Engineer - Civil
PHONE: 619-336-4312
EXPLANATION:
See attached.
DEPARTMENT: Engineering/Public Works
APPROVED BY:
rii+IANCIAL STATEMENT:
ACCOUNT NO.
jN/A
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
APPROVED:
APPROVED:
Finance
MIS
STAFF RECOMMENDATION:
Adopt Resolution accepting the work performed by Dick Miller, Inc. for the Plaza Boulevard and 14th Street
Improvements Projects, CIP No. 15-10 and approving the final contract amount of $1,379,928.26.
BOARD / COMMISSION RECOMMENDATION:
N/A
TTACHMENTS:
1. Explanation
2. Notice of Completion
3. Final Contract Balance Report
4. Resolution
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EXPLANATION
The project represented the final phase of enhancements to the Downtown-Westside
Community Connections project. The general scope of work included traffic calming,
pedestrian, bicycle and transit enhancements, such as new crosswalks with corner bulb -
outs and high intensity signing and striping, pedestrian curb ramps for ADA compliance,
bike sharrows with signage, new street lights, wayfinding signage, and storm water
treatment infiltration areas on Plaza Boulevard between Coolidge Avenue and "A" Avenue.
The project installed pedestrian curb ramps for ADA compliance along W. 14th Street and
pavement rehabilitation and restriping along Plaza Boulevard, Roosevelt Avenue, and W.
8th Street.
On January 14, 2016, the bid solicitation was posted on PlanetBids, a free public electronic
bidding system for contractors. On January 15, 2016 and January 22, 2016, the bid
solicitation was advertised in local newspapers.
On February 9, 2016, six (6) bids were received electronically on PlanetBids by the 1:00
p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline. Dick
Miller, Inc. was the apparent lowest bidder with a total base bid amount of $1,138,853.10,
as the basis of bid award. Upon review of all documents submitted and reference checks,
Dick Miller, Inc.'s bid was found to be responsive, and they were the lowest responsible
bidder qualified to perform the work as described in the project specifications.
On March 1, 2016, the City Council adopted Resolution No. 2016-27 awarding the contract
to Dick Miller, Inc. in the amount of $1,276,903.10 which included a Combined Base Bid
amount of $1,138,853.10, Additive Bid A (Highland Avenue Improvements -Appendix A) in
the amount of $47,750, Additive Alternate (Hoover Ave and Plaza Blvd Landscape
Improvements) in the amount of $44,000.00, and Additive Bid (Highland Avenue Signing &
Striping) in the amount of $46,300.00 and authorized a 15% contingency in the amount of
$191,535.47 for any unforeseen changes.
The Notice to Proceed with construction was issued on April 28, 2016, with a construction
start date of May 2, 2016.
The change orders issued for this project are detailed in the Final Contract Balance Report
(see attached). The change orders increased the contract by $257,469.74, and line item
adjustments decreased the contract by $154,444.58, for a net increase of $103,025.16 to
the contract. This results in an 8% contract increase for a final contract balance of
$1,379,928.26.
As a result of satisfactory completion of the project, staff recommends that City Council: 1)
accept the work of Dick Miller, Inc. for the Plaza Boulevard and 14th Street Improvements
Projects, CIP No. 15-10; 2) approve the final contract amount of $1,379,928.26; 3) ratify the
release of retention in the amount of $68,996.41; and 4) authorize the Mayor to sign the
Notice of Completion for the project.
The Notice of Completion will be filed with the San Diego County Recorder's Office.
RESOLUTION NO. 2017 — 61
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK PERFORMED BY DICK MILLER, INC., FOR
THE PLAZA BOULEVARD AND 14T" STREET IMPROVEMENTS PROJECT,
APPROVING THE FINAL CONTRACT AMOUNT OF $1,379,928.26,
RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT
OF $68,996.41, AND AUTHORIZING THE MAYOR TO SIGN
THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied that all work required to be
performed by Dick Miller, Inc., for the Plaza Boulevard and 14'h Street Improvements Project
has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed by Dick Miller, Inc., for the Plaza Boulevard and 14'h
Street Improvements Project is accepted, the total final contract amount of $1,379,928.26 is
approved, the Mayor is authorized to execute the Notice of Completion, and payment for said
work is ordered to be made in accordance with said contract, including release of retention in
the amount of $68,996.41.
PASSED and ADOPTED this 2nd day of May, 201
on Morrison, Mayor
ATTEST:
/r
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
gil P. for Ws
Attorney
Passed and adopted by the Council of the City of National City, California, on May 2,
2017 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City C rk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2017-61 of the City of National City, California, passed and adopted
by the Council of said City on May 2, 2017.
City Clerk of the City of National City, California
By:
Deputy
RESOLUTION NO. 2017 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK PERFORMED BY DICK MILLER, INC., FOR
THE PLAZA BOULEVARD AND 14' STREET IMPROVEMENTS PROJECT,
APPROVING THE FINAL CONTRACT AMOUNT OF $1,379,928.26,
RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT
OF $68,996.41, AND AUTHORIZING THE MAYOR TO SIGN
THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied that all work required to be
performed by Dick Miller, Inc., for the Plaza Boulevard and 14th Street Improvements Project
has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed by Dick Miller, Inc., for the Plaza Boulevard and 14th
Street Improvements Project is accepted, the total final contract amount of $1,379,928.26 is
approved, the Mayor is authorized to execute the Notice of Completion, and payment for said
work is ordered to be made in accordance with said contract, including release of retention in
the amount of $68,996.41.
PASSED and ADOPTED this 2nd day of May, 2017.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Angil P. Morris -Jones
City Attorney
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on February 23, 2017 of the Plaza Boulevard and
14th Street Improvements, CIP No. 15-10
Work of improvement or portion of work of improvement under construction or alteration.
Along Plaza Boulevard from Coolidge Avenue to "D" Avenue, W. 14th Street from Coolidge Avenue
to National City Boulevard, portions of W. 8th Street from Harbor Drive to Roosevelt Avenue, and
portions of Highland Avenue from E. 8th Street to E. 16th Street in National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Dick Miller, Inc.
Name of Original Contractor
The following work and material were supplied: Labor provided: general laborer. Materials:
concrete, masonry, asphalt, irrigation, landscaping, street lighting, and signing and striping.
Equipment: demolition, grading, paving and excavation equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Dated: February 23, 2017;
Joint tenants, tenants in common, or other owners
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on February 23, 2017 at, National City, California.
Signature:
RON MORRISON, MAYOR
Noc 15-10
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INCORPORATED -
FINAL CONTRACT BALANCE
DATE: March 31, 2017
PROJECT: Plaza Boulevard and 14th Street Improvements
FY 15-16
Specification No. 15-10
TO:
Dick Miller, Inc.
930 Boardwalk, Suite H
San Marcos, CA 92078
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
WORKING DAYS SUSPENDED:
TOTAL CONTRACT TIME:
DESCRIPTION:
$1,276,903.10
May 23, 2016
February 22, 2017
80 Working Days
35 Working Days
70 Working Days
185 Working Days
The Final Contract Balance reports final line item amounts and summarizes all change orders to produce
a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
Change Order #1 directed the contractor to install a raised crosswalk on Granger Ave., at the main
entrance to Granger Junior High School. The raised crosswalk work included saw cuts, removal of
existing asphalt, installation of a 2" conduit with pull boxes, and construction of a concrete speed table,
curb channel, sidewalk, installation of truncated domes, pedestrian and traffic striping and all necessary
traffic and erosion control. This work was performed at an agreed upon price. This Change Order total
amount was $ 49,815.00.
Change Order #2 directed the contractor to install eight (8) solar powered LED enhanced school warning
sign system crossings at the following eight (8) locations: E. 16th St. at B Ave., E. 18th St. at F Ave., E. 8th
St. at K Ave., E. 8th St. at Olive Ave., Granger Jr. High Speed Table, E. 16th St. at Grove St., E. 8th St. at E
Ave., and E. Plaza Blvd. at A Ave. This work was performed at an agreed upon price. This Change Order
total amount was $ 170,800.00.
Change Order #3 directed the contractor to provide materials for and install an additional 486 SF of
concrete sidewalk on both the east and west sides of the Granger Ave Speed Table. The additional
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FINAL CONTRACT BALANCE
National City Plaza Blvd. and 14th St. Improvements
Specification No. 15-10
sidewalk was required for ADA compliance. The contractor also was directed to remove metro mat
fabric, encountered in the existing asphalt but not identified on the construction plans. This work was
performed at an agreed upon price. This Change Order total amount was $ 5,761.08.
Change Order #4 directed the contractor to remove additional curb, gutter and sidewalk at the
intersection of E. Plaza Blvd and Hoover Ave. This was not previously shown on the project construction
plans. This work was completed on a T&M basis. This Change Order total amount was $ 4,017.95.
Changer Order #5 directed the contractor to make the approved design modifications the National City
monument sign placed at E. Plaza Blvd. and Hoover Ave. This change order also directed the contractor
to repair irrigation lines that conflicted with installation of the monument. This work was performed at
an agreed upon price. This Change Order total amount was $ 4,687.45.
Change Order #6 directed the contractor to install twenty-two (22) traffic detection loops on Plaza Blvd,
between D. St. and Hoover Ave. This work was not previously shown on the project construction plans.
This work was performed at an agreed upon price. This Change Order total amount was $ 11,550.00.
Change Order#7 directed the contractor to install a pedestrian push button at the LED pedestrian
crossing on Highland Ave. and E. 14th St. This separate pole is required to meet ADA compliance within
constraints of existing utility conflicts. This work was performed at an agreed upon price. This Change
Order total amount was $ 1,977.90.
Change Order #8 directed the contractor to provide an additional LED pedestrian crossing sign at E 8th St.
and E Ave. This additional sign increases pedestrian safety and visibility. This work was performed at an
agreed upon price. This Change Order total amount was $ 2,411.85.
Change Order #9 directed the contract to removal additional curb and gutter, driveway and sidewalk on
9th St. between Hoover and Roosevelt. This work was not identified previously on construction plans.
Replacement was paid at the existing contract unit rates. This work was performed at an agreed upon
price. This Change Order total amount was $ 3,392.25.
Change Order #10 directed the contractor to excavate conduit for LED sign crossing under a recently
constructed cross -gutter. This tunneling work eliminates the alternative of removing and reconstructing
the cross -gutter. This work was performed at an agreed upon price. This Change Order total amount
was $ 1,443.27.
Change Order #11 directed the contractor to excavate the foundation within an existing retention basin
for a new LED pedestrian crossing sign and foundation. The new LED pedestrian crossing sign was
previously funded; this change order directs the excavation work to a location that maximizes
pedestrian safety and upholds City standards for sign placement. This work was performed at an agreed
upon price. This Change Order total amount was $ 1,612.99.
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FINAL CONTRACT BALANCE
National City Plaza Blvd. and 14th St. Improvements
Specification No. 15-10
Change Order #12 was issued to extended the contract time for Change Order #2. Additional days were
needed due to manufacturer delays supplying the additional LED signs and pedestrian push buttons.
This Change Order included no costs.
All Change Orders listed above increased the total contract amount by $ 257,469.74.
Numerous line item adjustments per the attached FINAL BILLING STATEMENT resulted in a total
decrease of $ 154,444.58.
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is adjusted as
follows:
1. The final contract price is adjusted to $ 1,379,928.26.
2. As a result of the satisfactory completion of said project, a retention amount of $ 68,996.41 is
set for invoice processing and payment upon the receipt of signatures and City Council's
ratification of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for furnishing
and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for
performing the work described above. Dick Miller, Inc. will not be entitled to damages or additional
payment for delays as described in the 2012 edition of the Standard Specifications for Public Works
Construction, Section 6-6.3, for performing the work as described above.
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