HomeMy WebLinkAbout2017 CON Portillo Concrete - 16th Street and Grove Pedestrian Enhancements, CIP No. 16-03 - Notice of CompletionNOTE TO FILE
07-17-2019
IN THE MATTER OF: The 2017 Portillo Concrete 16th Street and Grove
Pedestrian Enhancements, CIP No. 16-03 — Notice of Completion. Please
note the following:
NO FULLY EXECUTED ORIGINAL NOTICE OF COMPLETION
WAS FILED WITH THE OFFICE OF THE CITY CLERK.
ORIGINATING DEPARTMENT:
NTF
CDC Housing & Economic Development
City Attorney _ Human Resources
City Manager MIS
Community Svcs. Planning
X Eng/PW Police
Finance
Fire
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
20 /6 - 5 2-
MEETING DATE: June 6, 2017
AGENDA ITEM NO. 9
ITEM TITLE:
Resolution of the City Council of the City of National City: 1) accepting the work performed by Portillo
Concrete, Inc. for the E 16th Street and Grove Street Pedestrian Enhancements Projects, CIP No. 16-
03; 2) approving the final contract amount of $98,418.50; 3) ratifying the release of retention in the
amount of $4,920.92; and 4) authorizing the Mayor to sign the Notice of Completion for the project.
PREPARED BY: Alynn Sun, Junior Engineer - Civil
PHONE: 619-336-4362
EXPLANATION:
See attached.
DEPARTMENT: Engineering/Public Works
APPROVED BY:
4(2
INANCIAL STATEMENT:
ACCOUNT NO.
N/A
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
APPROVED:
APPROVED:
Finance
MIS
STAFF RECOMMENDATION:
Adopt Resolution accepting the work performed by Portillo Concrete, Inc. for the E 16th Street and Grove Street
Bdestrian Enhancements Projects, CIP No. 16-03 and approving the final contract amount of $98,418.50
ARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1. Explanation
2. Notice of Completion
3. Final Contract Balance Report
4. Resolution
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EXPLANATION
The E. 16th Street and Grove Street Pedestrian Enhancements Project, CIP No. 16-03,
included the following pedestrian and Americans with Disabilities Act (ADA)
enhancements for the intersection of E. 16th Street and Grove Street: removal and
replacement of existing curb, gutter, sidewalk and curb ramps, AC overlay, AC paving,
slurry seal, high intensity signing and striping, and corner bulb -outs for traffic calming.
On August 24, 2016, the bid solicitation was posted on PlanetBids, a free public electronic
bidding system for contractors. On August 24 and August 31, 2016, the bid solicitation
was advertised in local newspapers.
On September 13, 2016, six (6) bids were received electronically on PlanetBids by the
1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline.
Portillo Concrete, Inc. was the apparent low bidder with a total bid amount of $99,759.00.
Upon review of all documents submitted and reference checks, Portillo Concrete, Inc.'s
bid is responsive, and they were the lowest responsible bidder qualified to perform the
work as described in the project specifications.
Staff recommended awarding a contract in the not to exceed amount of $99,759.00 to
Portillo Concrete, Inc. for the E. 16th Street and Grove Street Pedestrian Enhancements
Project, CIP No. 16-03, and authorizing a 15% contingency in the amount of $14,963.85
for unforeseen changes that may arise. This project was funded through existing
TransNet Prop A appropriations.
The Notice to Proceed with construction was issued on November 16, 2016 with a
construction start date of December 12, 2016. The attached Final Contract Balance
reports final line item amounts with a total decrease of $1,340.50 due to numerous line
item adjustments.
As a result of satisfactory completion of the project, staff recommends that City Council:
1) accept the work of Portillo Concrete, Inc. for the E 16th Street and Grove Street
Pedestrian Enhancements Projects, CIP No. 16-03; 2) approve the final contract amount
of $98,418.50; 3) ratify the release of retention in the amount of $4,920.92; and 4)
authorize the Mayor to sign the Notice of Completion for the project.
The Notice of Completion will be filled with the San Diego County Recorder's Office.
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE -SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on January 19, 2017 of E 16th Street and Grove
Street Pedestrian Enhancements, CIP No. 16-03
Work of improvement or portion of work of improvement under construction or alteration.
Intersection of E 16th Street and Grove Street along with four corners and pedestrian ramps.
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Portillo Concrete, Inc.
Name of Original Contractor
The following work and material were supplied: Labor provided: general laborer. Materials:
concrete, masonry, asphalt, irrigation, landscaping, street lighting, and signing and striping.
Equipment: demolition, grading, paving and excavation equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Joint tenants, tenants in common, or other owners
Dated: January 19, 2017;
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof ; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on January 19, 2017 at, National City, California.
Signature:
RON MORRISON, MAYOR
Noc 15-10
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.'-CALIFORNIA
NATIONAL, city.
xNeoRPORATE
FINAL CONTRACT BALANCE
DATE: March 31, 2017
PROJECT: E. 16th St. and Grove St. Pedestrian Enhancements Project
Specification No. 16-03
TO:
Portillo Concrete, Inc.
3527 Citrus St.
Lemon Grove, CA 91945
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
TOTAL CONTRACT TIME:
DESCRIPTION:
$99,759.00
December 12, 2016
January 18, 2017
20 Working Days
12 Working Days
32 Working Days
The Final Contract Balance reports final line item amounts and summarizes all change orders to produce
a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
There were no change orders issued on this project.
There were numerous line item adjustments that resulted in a total decrease of $ 1,340.50.
CONTRACT ADJUSTMENT:
As a result of the above line item adjustments, the contract price is adjusted as follows:
1. The final contract price is adjusted to $ 98,418.50.
2. As a result of the satisfactory completion of said project, a retention amount of $ 4,920.92 is set
for invoice processing and payment upon the receipt of signatures and City Council's ratification
of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for furnishing
and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for
performing the work described above. Portillo Concrete, Inc. will not be entitled to damages or
additional payment for delays as described in the 2012 edition of the Standard Specifications for Public
Works Construction, Section 6-6.3, for performing the work as described above.
-2-
RESOLUTION NO. 2017 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK PERFORMED BY PORTILLO CONCRETE, INC.,
FOR THE EAST 16TH STREET AND GROVE STREET PEDESTRIAN
ENHANCEMENTS PROJECTS, APPROVING THE FINAL CONTRACT
AMOUNT OF $98,418.50, RATIFYING THE RELEASE OF RETENTION
IN THE AMOUNT OF $4,920.92, AND AUTHORIZING THE MAYOR
TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied that all work contracted to
be performed by Portillo Concrete, Inc., for the East 16th Street and Grove Street Pedestrian
Enhancements Project (CIP No. 16-03; 2) has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed by Portillo Concrete, Inc., for the East 16th Street and
Grove Street Pedestrian Enhancements Project is accepted, the total final contract amount of
$98,418.50 is approved, the Mayor is authorized to execute the Notice of Completion, the
release of retention in the amount of $4,920.92 is ratified, and payment for said work is ordered
to be made in accordance with said contract.
PASSED and ADOPTED this 6th day of June, 2017.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Angil P. Morris -Jones
City Attorney
RESOLUTION NO. 2017 — 77
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
ACCEPTING THE WORK PERFORMED BY PORTILLO CONCRETE, INC.,
FOR THE EAST 16' STREET AND GROVE STREET PEDESTRIAN
ENHANCEMENTS PROJECTS, APPROVING THE FINAL CONTRACT
AMOUNT OF $98,418.50, RATIFYING THE RELEASE OF RETENTION
IN THE AMOUNT OF $4,920.92, AND AUTHORIZING THE MAYOR
TO EXECUTE THE NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, the Engineering Department is satisfied that all work contracted to
be performed by Portillo Concrete, Inc., for the East 16th Street and Grove Street Pedestrian
Enhancements Project (CIP No. 16-03; 2) has been completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the work performed by Portillo Concrete, Inc., for the East 16th Street and
Grove Street Pedestrian Enhancements Project is accepted, the total final contract amount of
$98,418.50 is approved, the Mayor is authorized to execute the Notice of Completion, the
release of retention in the amount of $4,920.92 is ratified, and payment for said work is ordered
to be made in accordance with said contract.
PASSED and ADOPTED this 6th day of June,
on Morrison, Mayor
ATTEST:
Michael R. Dalla, fifty Clerk
APPROVED AS TO FORM:
Passed and adopted by the Council of the City of National City, California, on June 6,
2017 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY:
RON MORRISON
Mayor of the City of National City, California
// N
City Clerk of the City of Rlational City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2017-77 of the City of National City, California, passed and adopted
by the Council of said City on June 6, 2017.
City Clerk of the City of National City, California
By:
Deputy