HomeMy WebLinkAbout2019 CON California State Library - FY19-20 California Library Literacy Services CLSS GrantNOTE TO FILE
09-25-2019
IN THE MATTER OF: Resolution 2019-131, of the City of National
City approving the acceptance of the California Library Literacy
Services (CLLS) Grant in the amount of $18,000 for FY2020. Please
note the following:
A FULLY EXECUTED ORIGINAL GRANT CLAIM FORM
WAS NEVER FILED WITH THE OFFICE OF THE CITY CLERK;
A COPY OF THE PARTIALLY EXECUTED GRANT CLAIM FORM WAS
RECEIVED AND FILED.
NOTE: According to the Library Dept., California State Library Fiscal Office does not
return a Fully Executed Grant Claim Form.
ORIGINATING DEPARTMENT:
NTF
CDC Housing & Economic Dev.
City Attorney Human Resources
City Manager MIS
Community Svcs. Planning
Engineering Police
Finance Public Works
Fire X Library
National City Public Library
PLEASE COMPLETE AND RETURN THIS PAGE
Claim Form
State of California
California Library Literacy and English Acquisition Services (CLLS)
California Education Code; Section 18880-18883
Budget Citation Chapter 23 - Budget Item 6120-213-0001
Invoice #19-6742-1
Fiscal Year: 2019-2020
Reporting Structure: 61202000
Purchasing Authority Number: CSL-6120
COA: 5432000; Approp. Ref: 213
Category: 84121600 Program #: 5312
FOR PAYMENT OF CALIFORNIA LIBRARY LITERACY SERVICES GRANT
Amount Claimed — First Installment - $ 18,000
National City Public Library - 1401 National City Boulevard National City, CA 91950-3314
claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS
application and in Sections 18880-18883 of the California Education Code.
Warrant to be issued for payment to the library to be addressed to:
*National City Public Library - 1401 National City Boulevard National City, CA 91950-3314
(Authorized agency to receive, disburse and account for CLLS funds)
I hereby certify under penalty of perjury: that the library named above shall use their allowance solely for
the purposes indicated in their CLLS application and in Sections 18880-18883 of the California Education
Code.
h4gen Signature Re
Official Representative or Fised
City Librarian
Title
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Fiscal Office — CLLS
P. O. Box 942837
Sacramento, CA 94237-0001
State Library Local Assistance Office Use Only
STATE OF CALIFORNIA, State Library Fiscal Office
By
State Library Representative
Approval by State:
CLLS $
Date:
*The warrant address must match that on file in FiSCal. If you need to change the authorized library name andior address, please contact Colette Moody, CSL Fiscal Office.
(Colette.Moody tlibrarv.ca.snov )
National City Public Library Invoice #19-6742-1
PLEASE COMPLETE AND RETURN THIS PAGE
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized
representative of the claimant herein; that the claim is in all respects true,
correct and in accordance with law and the terms of the agreement; and that
payment has not previously been received for the amount claimed herein.
The claims the indicated allowance for the purposes of carrying out the
functions stated in its CLLS application and in Sections 18880-18883 of the
California Education Code.
National City Public Library
SIGNED
Signature - utPiorized repre ntat4e
Minh Duong - City Librarian
Typed/Printed Name and Title of Authorized Representative
minh.duong@nationalcitylibrary.org
Email address of authorized representative
DATE
9/10/2019
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Fiscal Office — CLLS
P. O. Box 942837
Sacramento, CA 94237-0001
RESOLUTION NO. 2019 - 131
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING
THE ACCEPTANCE OF THE CALIFORNIA LIBRARY LITERACY SERVICES (CLLS) GRANT
IN THE AMOUNT OF $18,000 TO FUND THE NATIONAL CITY PUBLIC LIBRARY'S
LITERACY SERVICES PROGRAM FOR FY 2020 AND AUTHORIZING THE
ESTABLISHMENT OF A LIBRARY GRANT FUND APPROPRIATION IN THE AMOUNT OF
$18,000 AND CORRESPONDING REVENUE BUDGET
WHEREAS, the California Library Literacy Services ("CLLS") Grant is designed to
support the Library's literacy services program to English-speaking adults who seek to improve
their reading, writing, and math skills; and
WHEREAS, to determine the amount of funding for libraries that provide literacy
services to their communities, the California State Library uses a funding formula consisting of
the following three parts:
1. A baseline amount of $18,000 to provide a minimum level of local literacy staffing and
services; and
2. A per capita amount per adult learner served in the previous year; and
3. A match of local funds earmarked for adult literacy services that is provided by a CDBG
grant awarded to the Library by the City Council on May 7, 2019 in the amount of
$50,610 to defray the personnel costs of the Literacy Coordinator who oversees the
operation of the literacy program.
WHEREAS, the CLLS grant is provided to the Library in two payments each year;
the first payment of $18,000 is the baseline amount, and the second payment is determined by
applying the other two parts of the formula (per capita match) once the final report on the previous
fiscal year is submitted to the State Library.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of National City hereby accepts the grant funds in the amount of $18,000 from the California
Library Literacy Services to fund the National City Public Library's literacy services program for
Fiscal Year 2020.
BE IT FURTHER RESOLVED that the City Council authorizes the establishment
of an appropriation and corresponding revenue budget in the amount of $18,000.
PASSED and ADOPTED this 17th day of
Alejandr. •te o-Solis, Mayor
ATTEST:
ao‘Gee_.
Michael R. alla, City Clerk
APPROVED AS TO FORM:
Passed and adopted by the Council of the City of National City, California, on
September 17, 2019 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS
Mayor of the City of National City, California
MICHAEL R. DALLA
City Clerk of the City of National City, California
By:
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2019-131 of the City of National City, California, passed and
adopted by the Council of said City on September 17, 2019.
By
City Clerk of the City of National City, California
0?,e4/zZf.
Deputy
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: September 17, 2019
AGENDA ITEM NO.: 12
ITEM TITLE:
Resolution of the City Council of the City of National City: 1) approving the acceptance of the California Library
Literacy Services (CLLS) Grant in the amount of $18,000 to fund the National City Public Library's Literacy
Services Program for FY2020; and 2) authorizing the establishment of a Library Grant Fund appropriation in the
amount of $18,000 and corresponding revenue budget.
PREPARED BY: Minh Duon
PHONE: 619-470-5882
EXPLANATION:
DEPARTMENT: Library
APPROVED BY:
The CLLS grant is designed to support the Library's literacy services program to English-speakin"ado Its who
seek to improve their reading, writing, math, and computer skills. In determining the amount of funding to the
libraries that provide literacy services to their communities, the California State Library uses a funding formula that
consist of three parts:
1. A baseline amount $18,000 to provide a minimum level of local literacy staffing and services;
2. A per capita amount per adult learner served in the previous year; and
3. A match on local funds earmarked for adult literacy services. This local match is fulfilled by a CDBG grant
awarded to the Library by the City Council on May 7, 2019 in the amount of $50,610 to defray the
personnel costs of the Literacy Coordinator who oversees the operation of the literacy program.
The CLLS grant is awarded in two payments each year. This award of $18,000 is the baseline amount for the
program. The second payment, calculated by applying the other two parts of the formula (per capita and match)
will be sent once the final report on the previous year is submitted and reviewed by the State Library.
FINANCIAL STATEMENT: APPROVED: LO' - 4 /F0-104- FINANCE
ACCOUNT NO. APPROVED: MIS
320-31339-3463 (Literacy Services Grant) - $18,000
320-431-0339* (Literacy Services Grant) - $18,000
The City's required match will be met with CDBG funds awarded to the Library
ENVIRONMENTAL REVIEW:
This is not a project and, therefore, not subject to environmental review.
ORDINANCE: INTRODUCTION FINAL ADOPTION
STAFF RECOMMENDATION:
Adopt the resolution
BOARD / COMMISSION RECOMMENDATION:
ATTACHMENTS:
1. Award Letter
2. Resolution
ki_vkhdif )to. ?of? l3
August 16, 2019
Minh Duong, City Librarian
National City Public Library
1401 National City Boulevard
National City, CA 91950-3314
Dear Ms. Duong:
STATE I BRARY
mismemaimm
Pu h.VING OVR NtRITAGI. SNAMNG OutfIMUM
minh.duonqPnationalcitylibrary.orq
We're happy to provide funds for the fiscal year that began July 1, 2019 to support your
California Library Literacy Services program and the important work you, your staff and
volunteers do in your community.
The recently signed state budget continues California Library Literacy Services funding at $4.82
million and $2.5 million for family literacy.
At this time, we're providing the $18,000 baseline amount for your program. The remainder will
be sent in the fall after a review of the Final Report you submit to us in September.
There are three parts to the library's funding formula:
1. A baseline amount ($18,000) for each approved literacy program to provide libraries
with the funding needed to deliver a minimum level of local literacy staffing and
services;
2. A per capita amount per adult learner served in the previous year; and
3. A match on local funds raised and expended for adult literacy services —reflecting a
commitment to a continuing state/local partnership and providing an incentive for
increased local support for adult literacy.
• Your funds must be encumbered by June 30, 2020, and fully expended in accordance
with your approved budget by December 31, 2020. Encumbered funds are those
that have been deposited in the awardee's accounting system and for which a
budget has been provided to and approved by the State Library.
• Please refer to the new California Library Literacy Services allowable and
unallowable costs document to guide your program expenditures and please get in
touch with us if you have any questions.
• We encourage you and your colleagues to participate in the library literacy training
opportunities that will be made available by the State Library and regional networks.
916.653.5217 phone
916.653.8443 fax
www.library.ca.gov
Library Development Services Bureau
P. O. Box 942837 Sacramento, CA 94237-0001
900 h1 Street, 4th Floor, Sacramento, CA 95814
National City Public Library
The following specific issues or observations are being made about your application:
None
The payment process begins once we receive your signed Claim & Certification Forms
(attached). Please direct any questions to Andrea Freeland @ 916.651.3191 and/or
andrea.freeland@library.ca.gov.
Page 2
NOTE: Both forms must be completed, signed with original signatures and mailed to
Fiscal Office in order to be processed for payment.
Thank you :r your wi ingness to do so much for so many people in need.
Respectf ly yours,
h
Calif. nia St-te Librarian
cc: Mikki ris Vidamo, Literacy Coordinator (via email: mvidamo(@nationalcityca.gov)
File
Enc.: Claim Form & Certification
916.653.5217 phone
916.653.8443 fax
www.library.ca.gov
Library Development Services Bureau
P. O. Box 942837 Sacramento, CA 94237-0001
900 N Street, 4th Floor, Sacramento, CA 95814
National City Public Library
PLEASE COMPLETE AND RETURN THIS PAGE
Claim Form
Invoice #19-6742-I
State of California
California Library Literacy and English Acquisition Services (CLLS)
California Education Code; Section 18880-18883
Budget Citation Chapter 23 - Budget Item 6120-213-0001
Fiscal Year: 2019-2020
Reporting Structure: 61202000
Purchasing uthority Number: CSL-6120
COA: 5432000; Approp. Ref: 213
Category. 84121600 Program # 5312
FOR PAYMENT OF CALIFORNIA LIBRARY LITERACY SERVICES GRANT
Amount Claimed — First Installment - $ 18,000
National City Public Library - 1401 National City Boulevard National City, CA 91950-3314
claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS
application and in Sections 18880-18883 of the California Education Code.
Warrant to be issued for payment to the library to be addressed to:
*National City Public Library - 1401 National City Boulevard National City, CA 91950-3314
(Authorized agency to receive, disburse and account for CLLS funds)
I hereby certify under penalty of perjury: that the library named above shall use their allowance solely for
the purposes indicated in their CLLS application and in Sections 18880-18883 of the California Education
Code.
Official Representative or Fiscal Agent (Signature Required) Title
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Fiscal Office — CLLS
P. O. Box 942837
Sacramento, CA 94237-0001
State Library Local Assistance Office I. se Only
STATE OF CALIFORNIA, State Library Fiscal Office
By
State Library Representative
Approval by State:
CLLS $
Date:
*The warrant address must match that on file in Fi$Cal. If you need to change the authorized library name and/or address, please contact Colette Moody, CSL Fiscal Office.
(Colette.Moodv(allibrarv.ca.eov
National City Public Library Invoice #19-6742-1
PLEASE COMPLETE AND RETURN THIS PAGE
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized
representative of the claimant herein; that the claim is in all respects true,
correct and in accordance with law and the terms of the agreement; and that
payment has not previously been received for the amount claimed herein.
The claims the indicated allowance for the purposes of carrying out the
functions stated in its CLLS application and in Sections 18880-18883 of the
California Education Code.
National City Public Library
SIGNED
Signature - Authorized representative
Typed/Printed Name and Title of Authorized Representative
Email address of authorized representative
DATE
MAIL ONE (JIGINAI, SIGNATURE TO:
California State Library
Fiscal Office — CLLS
P. O. Box 942837
Sacramento, CA 94237-0001
AM
RESOLUTION 2019 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING
THE ACCEPTANCE OF THE CALIFORNIA LIBRARY LITERACY SERVICES (CLLS) GRANT
IN THE AMOUNT OF $18,000 TO FUND THE NATIONAL CITY PUBLIC LIBRARY'S
LITERACY SERVICES PROGRAM FOR FY 2020 AND AUTHORIZING THE
ESTABLISHMENT OF A LIBRARY GRANT FUND APPROPRIATION IN THE AMOUNT OF
$18,000 AND CORRESPONDING REVENUE BUDGET
WHEREAS, the California Library Literacy Services ("CLLS") Grant is designed to
support the Library's literacy services program to English-speaking adults who seek to improve
their reading, writing, and math skills; and
WHEREAS, to determine the amount of funding for libraries that provide literacy
services to their communities, the California State Library uses a funding formula consisting of
the following three parts:
1. A baseline amount of $18,000 to provide a minimum level of local literacy staffing and
services; and
2. A per capita amount per adult learner served in the previous year; and
3. A match of local funds earmarked for adult literacy services that is provided by a CDBG
grant awarded to the Library by the City Council on May 7, 2019 in the amount of
$50,610 to defray the personnel costs of the Literacy Coordinator who oversees the
operation of the literacy program.
WHEREAS, the CLLS grant is provided to the Library in two payments each year;
the first payment of $18,000 is the baseline amount, and the second payment is determined by
applying the other two parts of the formula (per capita match) once the final report on the previous
fiscal year is submitted to the State Library.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of National City hereby accepts the grant funds in the amount of $18,000 from the California
Library Literacy Services to fund the National City Public Library's literacy services program for
Fiscal Year 2020.
BE IT FURTHER RESOLVED that the City Council authorizes the establishment
of an appropriation and corresponding revenue budget in the amount of $18,000.
PASSED and ADOPTED this 17th day of September, 2019.
Alejandra Sotelo-Solis, Mayor
ATTEST:
Michael R. Della, City Clerk
APPROVED AS TO FORM:
Angil P. Morris -Jones, City Attorney