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Home My WebLink About2019 CON DBX, Inc. - Fiber Optic Traffic Signal Interconnect Expansion, CIP No. 18-06 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City oTNational City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2019-0420921 IIIIIIII III IIIIIIIIIIIIIIII III Sep 24, 2019 03:15 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) PAGES: 2 THIS SPACE FOR RECORDER'S USE ONL Y (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION FIBER OPTIC TRAFFIC INTERCONNECT EXPANSION CIP 18-06 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on April 1, 2019 of the: Fiber Optic Traffic Interconnect Expansion, CIP No. 18-06 Work of improvement or portion of work of improvement under construction or alteration. Various Locations in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with DBX, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: Installation of new fiber optic wires, new traffic signal equipment, installation of conduits Materials: conduits, signal & communication gear and equipment General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: Dated: September 3, 2019; Joint tenants, tenants i igntur o N/A City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on September 3, 20atNationalifornia. Signature: ALEJANDRA'SOTELU-SOLIS, MAYOR RESOLUTION NO. 2019 — 124 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) ACCEPTING THE WORK PERFORMED BY DBX, INC. FOR THE FIBER OPTIC TRAFFIC SIGNAL INTERCONNECT EXPANSION PROJECT, CIP NO. 18-06; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $615,516.46; 3) RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $30,775.82; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by DBX, Inc., for the total final contract amount of $615,516.46, for the Fiber Optic Traffic Signal Interconnect Expansion Project, CIP No. 18-06 has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $30,775.82, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. ATTEST: PASSED and ADOPTED this 3rd day of Septembe Lc,(/ Michael R. ,alla City Clerk APPROVED AS TO FORM: An•,A''' ores-J ttorne Aleja �: r.;• �.�;• lis Mayor Passed and adopted by the Council of the City of National City, California, on September 3, 2019 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2019-124 of the City of National City, California, passed and adopted by the Council of said City on September 3, 2019. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 3, 2019 AGENDA ITEM NO. 4 EM TITLE: solution of the City Council of the City of National City, 1) accepting the work performed by DBX, Inc. for the Fiber Optic Traffic Signal Interconnect Expansion Project, CIP No. 18-06; 2) approving the final contract amount of $615,516.46; 3) ratifying the release of retention in the amount of $30,775.82; and 4) authorizing the Mayor to si• the Notice of Completion for the project. PREPARED BY: Jose Lope PHONE: 619-336-4312 ti EXPLANATION: See attached. , Associate Engineer DEPARTMENT: Engineering/Public Works APPROVED BY: c'NANCIAL STATEMENT: CCOUNT NO. N/A APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: Caltrans Determination of Categorical Exclusion under 23 CFR 771.117 was approved March 23, 2015, and revalidated January 12, 2017. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by DBX, Inc. for the Fiber Optic Traffic Signal Interconnect Expansion Project, CIP No. 18-06 and approving the final contract amount of $615,516.46. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution & s a /utrr). "h0 • a o19.. ? L/ EXPLANATION The Fiber Optic Traffic Signal Interconnect Expansion Project installed a fiber optic interconnect system along the following four corridors: • National City Blvd between E. 1st Street and E. 30th Street • E. Plaza Blvd between National City Blvd and S. Harbison Avenue • Euclid Avenue between E. Plaza Blvd and E. 24th Street • E. 30th Street/Sweetwater Road between National City Blvd and Plaza Bonita Center Way The majority of the installations occurred within existing conduit. The project also upgraded the existing communications infrastructure equipment with new switches, fiber patch panels, battery back-up systems, fiber splice enclosures, etc. In addition, the project installed GPS emergency vehicle pre-emption systems at three signalized intersections along the Euclid Avenue corridor. On April 17, 2018, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On April 19, 2018 and April 26, 2018, the bid solicitation was advertised in local newspapers. On May 14, 2018, four (4) bids were received by the 2:30 p.m. deadline, opened and publicly disclosed. Bid results were available by the end of the business day, May 14, 2018. DBX, Inc. was the apparent lowest bidder with a total bid amount of $584,676 as the basis of award. DBX, Inc.'s bid was determined to be responsive. Upon review of all required documents submitted and reference checks, DBX, Inc. was deemed the lowest responsible bidder qualified to perform the work as described in the project specifications. On June 19, 2018, the City Council adopted Resolution No. 2018-97 awarding the contract to DBX, Inc., in the not -to -exceed amount of $584,676. The Notice to Proceed with construction was issued on July 9, 2018. Construction started on September 24, 2018 and was completed on March 29, 2019. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $22,028.96, and line item adjustments increased the contract by $8,811.50 for a net increase of $30,840.46 to the contract. This results in a 5.2% contract increase for a final contract balance of $615,516.46. -1- As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of DBX, Inc., for the Fiber Optic Traffic Signal Interconnect Expansion Project, CIP No. 18-06; 2) approve the final contract amount of $615,516.46; 3) ratify the release of retention in the amount of $30,775.82; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. -2- RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on April 1, 2019 of the: Fiber Optic Traffic Interconnect Expansion, CIP No. 18-06 Work of improvement or portion of work of improvement under construction or alteration. Various Locations in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with DBX, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: Installation of new fiber optic wires, new traffic signal equipment, installation of conduits Materials: conduits, signal & communication gear and equipment General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: September 3, 2019; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on September 3, 2019 at, National City, California. Signature: ALEJANDRA SOTELO-SOLIS, MAYOR -3- CALIFORNIA ^ Ts� c ry • ±NCORPORATED FINAL CONTRACT BALANCE DATE: August 20, 2019 PROJECT: FIBER OPTIC TRAFFIC SIGNAL INTERCONNECT EXPANSION FY 18-19 CIP No. 18-06 TO: DBX, Inc. 42024 Avenida Alvarado, Ste. A Temecula, CA 92590 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENSION OF WORK DAYS: TOTAL CONTRACT TIME: FINAL CONTRACT AMOUNT: DESCRIPTION: $584,676.00 SEPTEMBER 24, 2018 MARCH 29, 2019 120 Working Days 50 Working Days 170 Working Days $615,516.46 The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 provided the time and materials to locate a buried existing fiber optic pull box, raise to final grade and repair sidewalk panels. This Change Order total amount is $7,043.86. Change Order #2 provided the procurement of plenum cable per STC Engineering's change in design. This Change Order included the cost associated with the purchasing of the specified plenum cable. This Change Order total amount is $4,543.71. Change Order #3 provided additional field splices and connection in twelve locations among seven intersections along Euclid Avenue. This Change Order included the cost of additional labor of performing the field splices. This Change Order total amount is $3,903.90. Change Order #4 provided additional field splices and connection using the remaining unused plenum cable purchased for this project. This Change Order included the cost of additional labor of performing the field splices. This Change Order total amount is $6,537.49. -4- FINAL CONTRACT BALANCE FIBER OPTIC TRAFFIC SIGNAL INTERCONNECT EXPANSION CIP No. 18-06 All Change Orders listed above increased the total contract amount $22,028.96. Numerous contract line item adjustments resulted in a total increase of $ 8,811.50. Including change orders and line item adjustments, the total contract resulted in an increase of $30,840.46. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $615,516.46. 2. As a result of the satisfactory completion of said project, a retention amount of $30,775.82 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. DBX, Inc. will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -5- RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) ACCEPTING THE WORK PERFORMED BY DBX, INC. FOR THE FIBER OPTIC TRAFFIC SIGNAL INTERCONNECT EXPANSION PROJECT, CIP NO. 18-06; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $615,516.46; 3) RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $30,775.82; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by DBX, Inc., for the total final contract amount of $615,516.46, for the Fiber Optic Traffic Signal Interconnect Expansion Project, CIP No. 18-06 has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $30,775.82, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 3rd day of September, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney °AN*ArEU CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk DBX, Inc. Fiber Optic Traffic Signal Interconnect Expansion Project, Notice of Completion CIP 17-06 DBX, Inc. has a copy of the Notice of Completion.