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Home My WebLink About2019 CON DBX, Inc. - Highland Avenue and E. 28th Street Traffic Signal Improvements, CIP No 18-04 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION 'REC(RDING REQUESTED BY: City Enp+neer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2019-0420920 11111111111111111111111111111111101111111111111111111111 Sep 24, 2019 03:15 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION HIGHLAND AVENUE & E. 28TH STREET TRAFFIC SIGNAL IMPROVEMENTS CIP 18-04 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on February 4, 2019 of the: Highland Ave & E.28th St Traffic Signal Improvements, CIP No. 18-04 Work of improvement or portion of work of improvement under construction or alteration. Highland Ave & E.28th St. National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with DBX, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General labor, traffic signal installation, asphalt concrete lay. Materials: Concrete, asphalt, traffic control supplies, traffic signal equipment. Equipment: paving equipment, installation equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: Dated: September 3, 2019; N/A Joint tenants, tenants i Signature of City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on Sep ber 3, 2s.' at National C. , California. Signature: ALEJA O-SOLIS, MAYOR RESOLUTION NO. 2019 — 125 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) ACCEPTING THE WORK PERFORMED BY DBX, INC. FOR THE HIGHLAND AVENUE AND E. 28TH STREET TRAFFIC SIGNAL IMPROVEMENTS PROJECT, CIP NO. 18-04; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $239,339.92; 3) RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $11,967; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by DBX, INC., for the total final contract amount of $239,339.92, for the Highland Avenue and E. 28th Street Traffic Signal Improvements Project, CIP NO. 18-04 has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $11,967.00, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 3rd day of Sept-mber, 2 lejan.ra S• :j Y ilis, Mayor ATTEST: 7r Michael R. calla, City Clerk APPROVED AS TO FORM: An.. . Morris-J•n rney Passed and adopted by the Council of the City of National City, California, on September 3, 2019 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2019-125 of the City of National City, California, passed and adopted by the Council of said City on September 3, 2019. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 3, 2019 AGENDA ITEM NO. 5 =M TITLE: rcesolution of the City Council of the City of National City, 1) accepting the work performed by DBX, Inc. for the Highland Avenue and E. 28th Street Traffic Signal Improvements Project, CIP No. 18-04; 2) approving the final contract amount of $239,339.92; 3) ratifying the release of retention in the amount of $11,967; and 4) authorizing th- f:yor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez, PHONE: 619-336-4312 EXPLANATION: See attached. ssociate Engineer DEPARTMENT: Engineering/Public Works APPROVED BY: c'NANCIAL STATEMENT: APPROVED: COUNT NO. APPROVED: N/A Finance MIS ENVIRONMENTAL REVIEW: Caltrans Determination of Categorical Exclusion under 23 CFR 771.117 was approved March 23, 2015, and revalidated January 12, 2017. ORDINANCE: INTRODUCTION: FINAL ADOPTION: r---1 STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by DBX, Inc. for the Highland Avenue and E. 28th Street Traffic Signal Improvements Project, CIP No. 18-04 and approving the final contract amount of $239,339.92. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution 4 sSte" ? ,1 /As- EXPLANATION The Highland Avenue and E. 28th Street Traffic Signal Improvements Project installed a new traffic signal with protected left -turn phasing next to Sweetwater High School, Americans with Disabilities Act (ADA) enhancements, pedestrian countdown signal heads, audible pedestrian push button systems, fiber communications infrastructure, and other traffic signal equipment. On April 12, 2018, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On April 16, 2018 and April 23, 2018, the bid solicitation was advertised in local newspapers. On May 14, 2018 five (5) bids were received by the 2:00 p.m. deadline, opened and pub- licly disclosed. Bid results were available by the end of the business day, May 14, 2018. DBX, Inc. was the apparent lowest bidder with a total bid amount of $239,279 as the basis of award. DBX, Inc.'s bid was determined to be responsive. Upon review of all required documents submitted and reference checks, DBX, Inc. was deemed the lowest responsible bidder qualified to perform the work as described in the project specifications. On June 19, 2018, the City Council adopted Resolution No. 2018-95 awarding the contract to DBX, Inc., in the not -to -exceed amount of $239,279. The Notice to Proceed with construction was issued on July 9, 2018. Construction started on October 9, 2018 and was completed on February 1, 2019. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $2,230.92, and line item ad- justments decreased the contract by $2,170.00 for a net increase of $60.92 to the contract. This results in a .02% contract increase for a final contract balance of $239,339.92. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of DBX, Inc., for the Highland Avenue and E. 28th Street Traffic Signal Improvements Project, CIP No. 18-04; 2) approve the final contract amount of $239,339.92; 3) ratify the release of retention in the amount of $11,967.00; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. -1- RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on February 4, 2019 of the: Highland Ave & E.28th St Traffic Signal Improvements, CIP No. 18-04 Work of improvement or portion of work of improvement under construction or alteration. Highland Ave & E.28th St. National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with DBX, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General labor, traffic signal installation, asphalt concrete lay. Materials: Concrete, asphalt, traffic control supplies, traffic signal equipment. Equipment: paving equipment, installation equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: September 3, 2019; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on September 3, 2019 at, National City, California. Signature: ALEJANDRA SOTELO-SOLIS, MAYOR -2- FINAL CONTRACT BALANCE DATE: August 20, 2019 PROJECT: HIGHLAND AVENUE AND E. 28T" STREET TRAFFIC SIGNAL IMPROVEMENTS FY 18-19 CIP No. 18-04 TO: DBX, Inc. 42024 Avenida Alvarado, Ste. A Temecula, CA 92590 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENSION OF WORKING DAYS: TOTAL CONTRACT TIME: FINAL CONTRACT AMOUNT: DESCRIPTION: $ 239,279 OCTOBER 9, 2018 FEBRUARY 1, 2019 80 Working Days 60 Working Days 140 Working Days $239,339.92 The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 provided the repairs for concrete sidewalk panels due to ADA requirements located at the North East and South East corners of Highland Avenue. Change Order total amount is $2,230.92. Change Order #2 provided for a no cost time adjustment due to unforeseen manufacturer delays on traffic signal materials and equipment. Change Order total amount is $0.00. All Change Orders listed above increased the total contract amount $2,230.92. Numerous contract line item adjustments resulted in a total decrease of $ 2,170. Including change orders and line item adjustments, the total contract resulted in an increase of $60.92. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $239,339.92. -3- FINAL CONTRACT BALANCE HIGHLAND AVE & E.28th STTRAFFIC SIGNAL IMPROVEMENTS CIP No. 18-04 2. As a result of the satisfactory completion of said project, a retention amount of $11,967.00 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. DBX, Inc. will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -4- RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) ACCEPTING THE WORK PERFORMED BY DBX, INC. FOR THE HIGHLAND AVENUE AND E. 28TH STREET TRAFFIC SIGNAL IMPROVEMENTS PROJECT, CIP NO. 18-04; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $239,339.92; 3) RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $11,967; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by DBX, INC., for the total final contract amount of $239,339.92, for the Highland Avenue and E. 28th Street Traffic Signal Improvements Project, CIP NO. 18-04 has been completed, the City Council of National City hereby accepts said work, ratifies the release of the retention in the amount of $11,967.00, authorizes the Mayor to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 3rd day of September, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney n'�NAtEO AD I///kmnm�„'m�aq CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk DBX, Inc. Highland Avenue and E. 28th Street Traffic Signal Improvements, Notice of Completion CIP 17-04 DBX, Inc. has a copy of the Notice of Completion.