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Home My WebLink About2019 CON Portillo Concrete - Harbison Avenue Road Diet CIP No. 18-17 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: Cit}tEngineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2019-0533396 111111111111111111101111111111111111101110111111 Nov 18, 2019 12:44 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr , SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0.00) PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION HARBISON AVENUE ROAD DIET PROJECT CIP 18-17 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on September 25, 2019 of the: Harbison Avenue Road Diet Project CIP No. 18-17 Work of improvement or portion of work of improvement under construction or alteration. Harbison Avenue between Division St. and E. 4th St., National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Portillo Concrete, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General labor, asphalt concrete lay. Materials: Concrete, asphalt, traffic control supplies, signing and striping and street lights. Equipment: Excavation and paving equipment, General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: November 5, 2019; Joint tenants, tenan m co �� . �� owners Signa City o Na ional Ci s' 43 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on Nove Signature: ational Cit snu LEJAND -SOLIS, MAYOR RESOLUTION NO. 2019 —144 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) ACCEPTING THE WORK PERFORMED BY PORTILLO CONCRETE, INC. FOR THE HARBISON AVENUE ROAD DIET PROJECT, CIP NO. 18-17; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $362,715.92; 3) AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $18,135.80; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, it appearing to the satisfaction of the Engineering Department that all work required to be done by Fortillo Concrete, Inc., for the total final contract amount of $362,715.92, for the Harbison Avenue Road Diet Project, CIP No. 18-17 has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: The City Council of National City hereby accepts said work, approves the final contract amount of $362,715.92, ratifies the release of the retention in the amount of $18,135.80, authorizes the Mayor on behalf of the City to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 5th day of Novem • - r, 201 ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: Morr' C. Attorney Alejandra S.=loolis, Mayor Passed and adopted by the Council of the City of National City, California, on November 5, 2019 by the following vote, to -wit: Ayes: Councilmembers Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: Cano. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2019-144 of the City of National City, California, passed and adopted by the Council of said City on November 5, 2019. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 5, 2019 AGENDA ITEM NO. 11 EM TITLE: rcesolution of the City Council of the City of National City, 1) accepting the work performed by Portillo Concrete, Inc. for the Harbison Avenue Road Diet Project, CIP No. 18-17; 2) approving the final con- tract amount of $362,715.92; 3) authorizing the release of retention in the amount of $18,135.80; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez PHONE: 619-336-4312 EXPLANATION: See attached. ., Associate Engineer DEPARTMENT: Engineering/Public Works APPROVED BY: c'NANCIAL STATEMENT: :COUNT NO. N/A ENVIRONMENTAL REVIEW: Categorical Exemption under CEQA Guidelines. ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Portillo Concrete, Inc. for the Harbison Avenue Road Diet Project, CIP No. 18-17 and approving the final contract amount of $362,715.92. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution EXPLANATION The Harbison Avenue Road Diet Project, CIP No. 18-17, included the following improve- ments on Harbison Avenue between Division Street and E. 4th Street: street resurfacing, traffic calming islands with enhanced signing and striping, Class III bike sharrows, and drainage improvements. On December 20, 2018, the bid solicitation was posted on PlanetBids, a free public elec- tronic bidding system for contractors. On December 26, 2018 and January 2, 2019, the bid solicitation was advertised in local newspapers. On January 17, 2019, four (4) bids were received by the 1:00 p.m. deadline, opened and publicly disclosed. Bid results were posted on the City website. Portillo Concrete, Inc. was the apparent lowest bidder with a total bid amount of $290,575.00. Upon review of all documents submitted, Portillo Concrete, Inc.'s bid was deemed responsive, and they were the lowest responsible bidder qualified to perform the work as described in the pro- ject specifications. On June 19, 2018, the City Council adopted Resolution No. 2019-20 awarding the contract to Portillo Concrete, Inc., in the not -to -exceed amount of $290,575.00. The Notice to Proceed with construction was issued on February 28, 2019. Construction started on March 13, 2019 and was completed on September 24, 2019. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $53,528.82, and line item ad- justments increased the contract by $18,612.10 for a net increase of $72,140.92 to the con- tract. This results in a 24.8% contract increase for a final contract balance of $362,715.92. During construction, the project upgraded eight (8) pedestrian curb ramps that were not a part of the original scope to current ADA standards. Additionally, once the traffic calming islands were installed, and vehicles' paths were shifted to the parking lane as intended, it became apparent that the existing asphalt thickness in the parking lane was not adequate for the daily flow of traffic. As such, the asphalt thickness was increased to address the failing asphalt. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of Portillo Concrete, Inc. for the Harbison Avenue Road Diet Project, CIP No. 18-17; 2) approve the final contract amount of $362,715.92; 3) authorize the release of reten- tion in the amount of $18,135.80; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. -1- RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: C1TY OF NATIONAL CITY ADDRESS: 1243 NATIONAL C1TY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on September 25, 2019 of the: Harbison Avenue Road Diet Project CIP No. 18-17 Work of improvement or portion of work of improvement under construction or alteration. Harbison Avenue between Division St. and E. 4th St., National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Portillo Concrete, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: General labor, asphalt concrete lay. Materials: Concrete, asphalt, traffic control supplies, signing and striping and street lights. Equipment: Excavation and paving equipment, General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: November 5, 2019; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on November 5, 2019 at, National City, California. Signature: ALEJANDRA SOTELO-SOLIS, MAYOR -2- FINAL CONTRACT BALANCE DATE: September 30, 2019 PROJECT: Harbison Avenue Road Diet FY 18-19 CIP No. 18-17 TO: Portillo Concrete, Inc. 3527 Citrus St. Lemon Grove, CA 91945 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: WORKING DAYS SUSPENDED: TOTAL CONTRACT TIME: DESCRIPTION: $290,575.00 March 13, 2019 September 24, 2019 60 Working Days 11 Working Days 65 Working Days 136 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 directed the contractor to excavate additional locations to determine the depth and location of an unknown water and gas lines in conflict with the new catch basin construction. All worked was performed on a T&M basis. This Change Order total amount was $ 1,638.66. Change Order #2 directed the contractor to construct eight ADA ramps at various locations along Harbison at a unit cost of $4000.00 each. The unit price included removal of existing concrete and asphalt and all other work and materials needed is construct ADA compliant ramps per SDRSD at Harbison and Division, Harbison and 2nd, and Harbison and 4th. This Change Order total amount was $32,000.00. Change Order #3 directed the contractor to remove and replace sidewalk at various locations along Harbison at an agreed to unit price of $10 per square feet. A total of 256 SF of additional sidewalk was added to the project scope. The unit price included removal and replacement of existing concrete and all other work and materials needed to complete the sidewalk work directed. This Change Order total amount was $ 2,560.00. -3- FINAL CONTRACT BALANCE Harbison Avenue Road Diet Project CIP No. 18-17 Change Order #4 directed the contractor to apply for, purchase and obtain the two SDG&E Service Order permits on Harbison to energize the new street lights installed per contract. All worked was performed for a total lump sum price including the contractor's 5% mark-up. This Change Order total amount was $4,257.66. Change Order #5 directed the contractor to install approximately 330' of additional conduit for the revised street Tight locations and service points provided by SDG&E. The revised service points were necessitated by the revised plan design performed by SDG&E due to the relocated chicanes. This work includes all necessary materials and labor and was performed for a lump sum price including the contractor's 5% mark-up. This Change Order total amount was $10,762.50. Change Order #6 directed the contractor to install one additional pedestrian barricade at the southeast corner of 2nd and Harbison. The contractor was also directed to modify the two pedestrian mounts originally called out on the plans on the west side or Harbison and 2"d. All barricades were installed per Caltrans Std. ES-7Q Type I Detail C modified. All work was performed for a total lump sum price. This Change Order total amount was $2,310.00. All Change Orders listed above increased the total contract amount by $53,528.82. Line item adjustments per the attached FINAL BILLING STATEMENT resulted in an increase of $18,612.10. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The contract price with change order and line items is adjusted to $362,715.92. 2. As a result of the satisfactory completion of said project, a retention amount of $18,135.80 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Portillo Concrete, Inc. will not be entitled to damages or additional payment for delays as described in the 2018 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -4- CITY OF NATIONAL CITY Harbison Road Diet CIP 18-17 FINAL BILLING STATEMENT 30-Sep-19 Original Contract Total To Date Delta ITEM NO. 1 DESCRIPTION Mobilization/Demobilization UNITS LS CONTRACT QUANTITY 1 UNIT PRICE $4,000.00 AMOUNT $ 4,000.00 TOTAL QUANTITY OR % TO DATE 100% TOTAL AMOUNT TO DATE $ 4,000.00 - 2 Surveying and Construction Staking LS 1 $2,500.00 $ 2,500.00 100% $ 2,500.00 3 Signing and Striping LS 1 $22,000.00 $ 22,000.00 100% $ 22,000.00 - 4 Traffic Control and Pedestrian Control LS 1 $10,000.00 $ 10,000.00 100% $ 10,000.00 - 5 Clearing and Grubbing LS 1 $6,000.00 $ 6,000.00 100% $ 6,000.00 - 6 Water Pollution Control LS 1 $2,000.00 $ 2,000.00 100% $ 2,000.00 - 7 Remove Existing Curb and Gutter and Construct Curb and Gutter per SDRSD G-2 (Match Existing Curb Height) LF 55 $50.00 $ 2,750.00 51.50 $ 2,575.00 (175.00) 8 Construct 21' Curb Inlet Type B-1 per SDRSD D-02 LS 1 $20,000.00 $ 20,000.00 100% $ 20,000.00 9 Construct Stamped Concrete SF 320 $15.00 $ 4,800.00 312.00 $ 4,680.00 (120.00) 10 Construct 3" Mountable Curb per Caltrans Standard Plans A87A LF 340 $25.00 $ 8,500.00 306.00 $ 7,650.00 (850.00) 11 Construct Asphalt Concrete Pavement TON 20 $250.00 $ 5,000.00 64.81 $ 16,202.50 11,202.50 12 Construct Class II Aggregate Base TON 30 $30.00 $ 900.00 75.27 $ 2,258.10 1,358.10 13 Stress -Relieving Fabric SF 1230 $2.50 $ 3,075.00 1222.00 $ 3,055.00 (20.00) 14 Construct Asphalt Concrete (1.5" Mill and Overlay) SY 5440 $20.00 $ 108,800.00 5464.00 $ 109,280.00 480.00 15 Pavement Rehabilitation Dig -Out LS 1 $40,000.00 $ 40,000.00 100% $ 40,000.00 - 16 Pavement Rehabilitation Dig -Out (Remove Concrete Subgrade) CY 10 $400.00 $ 4,000.00 20.15 $ 8,060.00 4,060.00 17 Lighting and Electrical LS 1 $43,000.00 $ 43,000.00 100% $ 43,000.00 - 18 Unclassified Excavation LS 1 $2,000.00 $ 2,000.00 100% $ 2,000.00 - 19 Removal, disposal and replacement of unsuitable material CY 25 $50.00 $ 1,250.00 78.53 $ 3,926.50 2,676.50 ITEM NO. DESCRIPTION UNITS CONTRACT QUANTITY UNIT PRICE AMOUNT TOTAL QUANTITY OR % TO DATE TOTAL AMOUNT TO DATE BASE BID TOTAL $ 290,575.00 $ 309,187.10 Change Orders 1 Utility Pothole T&M LS 1 $ 1,638.66 $ 1,638.66 1.00 $ 1,638.66 2 ADA Ramps EA 8 $ 4,000.00 $ 32,000.00 8.00 $ 32,000.00 3 Sidewalk R&R LS 1 $ 2,560.00 $ 2,560.00 1.00 $ 2,560.00 4 SDG&E SO Permits LS 1 $ 4,257.66 $ 4,257.66 1.00 $ 4,257.66 5 SDG&E Service Relocations LS 1 $ 10,762.50 $ 10,762.50 1.00 $ 10,762.50 6 Pedestrian Barricade LS 1 $ 2,310.00 $ 2,310.00 1.00 $ 2,310.00 SUB TOTAL CHANGE ORDERS $ 53,528.82 $ 53,528.82 FINAL ADD/DEDUCT FINAL CONTRACT TOTAL $362,715.92 o, $18,612.10 $ 18,612.10 RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) ACCEPTING THE WORK PERFORMED BY PORTILLO CONCRETE, INC. FOR THE HARBISON AVENUE ROAD DIET PROJECT, CIP NO. 18-17; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $362,715.92; 3) AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $18,135.80; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, it appearing to the satisfaction of the Engineering Department that all work required to be done by Portillo Concrete, Inc., for the total final contract amount of $362,715.92, for the Harbison Avenue Road Diet Project, CIP No. 18-17 has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: The City Council of National City hereby accepts said work, approves the final contract amount of $362,715.92, ratifies the release of the retention in the amount of $18,135.80, authorizes the Mayor on behalf of the City to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 5th day of November, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney O A,.,C'00„n Icrzi; �ry0RN0NAiEI1 AV ‘5° .,,mnn,Qn\j CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk PORTILLO CONCRETE, INC. Harbison Road Diet, CIP No. 18-17 Notice of Completion Portillo Concrete, Inc. kept a copy of the recorded Notice of Completion.