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HomeMy WebLinkAbout2019 CON Preman Roofing - City Hall Roof Replacement, CIP No. 18-08 - Notice of CompletionPLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2019-0533395 1111111111111111111111111111111111111110111111111111111 Nov 18, 2019 12:44 PM OFFICIAL RECORDS Ernest J. Dronenburg, Jr., SAN DIEGO COUNTY RECORDER FEES: $0.00 (SB2 Atkins: $0 00) PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION NATIONAL CITY CITY HALL ROOF REPLACEMENT PROJECT CIP 18-08 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on January 18, 2019 of the: National City City Hall Roof Replacement, CIP No. 18-08 Work of improvement or portion of work of improvement under construction or alteration. 1243 National City Blvd National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with A Preman Roofing, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: Roofing Laborer. Materials: TPO membrane, insulation board, covered board, roofing supplies, fall protection control supplies. Equipment: Roofing equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: November 5, 2019; Joint tenants, tena Signa ' re City of National 243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on November, Tonal City, California. Signature: Alejandr' :off:' -'his, MAYOR No 9.C5 RESOLUTION NO. 2019 — 143 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) ACCEPTING THE WORK PERFORMED BY PREMAN ROOFING, INC., FOR THE CITY HALL ROOF REPLACEMENT PROJECT, CIP NO. 18-08; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $325,555.00; 3) RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $16,277.75; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, it appearing to the satisfaction of the Engineering Department that all work required to be done by Preman Roofing, Inc., for the total final contract amount of $325,555.00, for the City Hall Roof Replacement Project, CIP No. 18-08 has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: The City Council of National City hereby accepts said work approving the final contract amount of $325,555.000, ratifies the release of the retention in the amount of $16,277.75, authorizes the Mayor on behalf of the City to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 5th day of No A ejand ATTEST: Michael R/Dalla, City Clerk APPROVED AS TO FORM: ,,:z.._ ngi ttorney Jone :ote.-S:j. , Mayor Passed and adopted by the Council of the City of National City, California, on November 5, 2019 by the following vote, to -wit: Ayes: Councilmembers Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: Cano. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2019-143 of the City of National City, California, passed and adopted by the Council of said City on November 5, 2019. By: City Clerk of the City of National City, California 65.e)6e€G eputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 5, 2019 AGENDA ITEM NO. 10 EM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Preman Roofing, Inc., for the City Hall Roof Replacement Project, CIP No. 18-08; 2) approving the final contract amount of $325,555.00; 3) ratifying the release of retention in the amount of $16,277.75; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Luca Zappiello, Assistant Civil Engineer PHONE: 619-336-4360 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: /7 4 JANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Preman Roofing, Inc., for the City Hall Roof Replacement Project, CIP No. 18-08 and approving the final contract amount of $325,555.00. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution fa/wf';n 5tv. Pof9 - /93 EXPLANATION The project consisted on the removal and disposal of existing roofing system and install new thermoplastic polyolefin (TPO) membrane roofing system on the building located at 1243 National City Blvd, National City, CA 91950. On May 17, 2018, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On May 18, 2018 and May 22, 2018, the bid solicitation was advertised in local newspapers. On May 31, 2018, six (6) bids were received electronically on PlanetBids by the 1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline. Preman Roofing, Inc., was the apparent lowest bidder with a total bid amount of $304,410.00 as the basis of award. On June 19, 2018, the City Council adopted Resolution No. 2018-98 awarding the contract to Preman Roofing, Inc., in the not -to -exceed amount of $304,410.00. The Notice to Proceed with construction was issued on July 10, 2018. Construction started on July 26, 2018 and was completed on January 18, 2019. However, after the completion of the construction, the project was unable to be closed out since Preman Roofing, Inc. took several months to complete the administrative paperwork. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $21,145.00. This results in a 7% contract increase for a final contract balance of $325,555.00. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of Preman Roofing, Inc., for the City Hall Roof Replacement Project, CIP No. 18-08; 2) approving the final contract amount of $325,555.00; 3) ratifying the release of retention in the amount of $16,277.75; and 4) authorizing the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. -1- RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on January 18, 2019 of the: National City City Hall Roof Replacement, CIP No. 18-08 Work of improvement or portion of work of improvement under construction or alteration. 1243 National City Blvd National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with A Preman Roofing, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: Roofing Laborer. Materials: TPO membrane, insulation board, covered board, roofing supplies, fall protection control supplies. Equipment: Roofing equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: November 5, 2019; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on November 5, 2019 at, National City, California. Signature: Alejandra Sotelo-Solis, MAYOR Noc09-05 -2- \ 4)- CALIPORK NkU0! AL mirir anv +NCORpOAA, FINAL CONTRACT BALANCE DATE: 11/05/2019 PROJECT: National City City Hall Roof Replacement FY 18-19 CIP No. 18-08 TO: Preman Roofing 875 34th Street San Diego, CA, 92102 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: FINAL CONTRACT AMOUNT: DESCRIPTION: $ 304,410.00 July, 26, 2018 January 18, 2019 40 Working Days 80 Working Days 120 Working Days $325,555.00 The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 removed and replaced the 4 existing lower roof drains of The City Hall Building with 4 new TPO roof drains that connect to the existing piping for proper drainage. This Change Order total amount is $4,800.00. Change Order #2 directed the contractor to repair the existing defective roof drain at City Library and install twenty (20) one way TPO vents to mitigate future moisture under the TPO membrane. This Change Order total amount was $7,262.00. Change Order #3 directed the contractor to remove and replace the corroded existing cap that houses the 4 existing weather heads with a new 24-gauge galvanized cap. This Change Order total amount was $300.00. Change Order #4 directed the contractor to provide 320 2'x3' TPO slip sheets to The City to furnish to Ameresco. The purpose of the slip sheets is to preserve the warranty of the new TPO roof system from any damage from the solar equipment. This Change Order total amount was $3,380.00. -3- FINAL CONTRACT BALANCE NATIONAL CITY CITY HALL ROOF REPLACEMENT CIP No. 18-08 Changer Order #5 directed the contractor to procure and install approximately 100 rubber conduit support blocks. Due to a separate contract with Ameresco and a change order that covered this scope of work, Change Order #5 was cancelled. This Change Order total amount was $00.00. Changer Order #6 directed the contractor to remove Change Order #3 work and extend the conduits above curb and install TPO boots with proper TPO flashing. The need for extending the conduits above curb is to allow access to the existing spare conduits for potential future use. This Change Order total amount was $740.00. Changer Order #7 directed the contractor to provide proper waterproofing and roofing membrane termination along the perimeter of both new mechanical penthouses installed by AMERESCO. This Change Order total amount was $2,388.00. Changer Order #8 directed the contractor to perform additional repairs to the library upper roof drains. This repair consisted of removal and replacement of 80 square feet of TPO roofing membrane. This Change Order total amount was $2,275.00. All Change Orders listed above increased the total contract amount $21,145.00. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $325,555.00. 2. As a result of the satisfactory completion of said project, a retention amount of $16,277.75 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Preman Roofing will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. -4- CITY OF NATIONAL CITY City Hall Roof Replacement CIP 18-08 FINAL BILLING STATEMENT Original Contract lo Date No. Item Unit Quantity Unit Price Amount Quantity Amount 1 Mobilization LS 1 54,500.00 4,500.00 1 4,500.00 2 Remove and Replacement of Entire Roofing System LS 1 $299,910.00 299,910.00 1 299,910.00 BASE BID TOTALS: 304,410.00 - 304,410.00 Change Orders: 1 Removal and Installation of Roof Drains LS 1 $4,800.00 4,800.00 1 4,800.00 2 Installation of 20 One Way Vents LS 1 $7,262.00 7,262.00 1 7,262.00 3 24 Gauge Cap LS 1 $300.00 300 1 300 4 TPO Slip Sheets for The City to Provide Ameresco LS 1 $3,380.00 3,380.00 1 3,380.00 5 Rubber Conduit Support Blocks - CANCELLED LS - $0.00 - 6 Extend Spare Conduits Above Curb LS 1 $740.00 740 1 740 7 24 Gauge Counterflashing Around 2 Mechanical Penthouses LS 1 $2,388.00 2,388.00 1 2,388.00 8 Library Roof Drain Additional Repairs LS 1 $2,275.00 2,275.00 1 2,275.00 CHANGE ORDER TOTALS: 21,145.00 - 21,145.00 GRAND TOTAL BID (BASE BID+ALTERNATE BID+CHANGE ORDERS): -5- RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) ACCEPTING THE WORK PERFORMED BY PREMAN ROOFING, INC., FOR THE CITY HALL ROOF REPLACEMENT PROJECT, CIP NO. 18-08; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $325,555.00; 3) RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $16,277.75; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, it appearing to the satisfaction of the Engineering Department that all work required to be done by Preman Roofing, Inc., for the total final contract amount of $325,555.00, for the City Hall Roof Replacement Project, CIP No. 18-08 has been completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: The City Council of National City hereby accepts said work approving the final contract amount of $325,555.000, ratifies the release of the retention in the amount of $16,277.75, authorizes the Mayor on behalf of the City to execute the Notice of Completion, and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 5th day of November, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk PREMAN ROOFING CITY HALL ROOF REPLACEMENT, CIP NO. 18-08 Notice of Completion A Preman Roofing kept a copy of the recorded Notice of Completion.