HomeMy WebLinkAbout2019 CON County of San Diego - Senior Nutrition Center Program - County Contract No. 547767 - Amendments #2 through #14SD CHTY PORCH' 15 PR 1? AM 1056
COUNTY OF SAN DIEGO — DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO. 02
To City of National City Pursuant to the contract changes clause, you are directed to make the changes described herein to
the Contract or do the following described work not included in the previous agreed on Statement of Work.
Title of Contract, Project, or Program: Senior Nutrition Program Effective Date: April 24, 2015
Description of Contract Change(s) and/or Work To Be Done:
I) The Signature Page of the Agreement is modified as follows:
a) Compensation. The compensation for the initial term (Fiscal Year 2014-2015) of the Agreement is increased by
$4,535, from $343,586, for a revised new total of $348,121.
b) Total contract price is increased from $1,247,312, for a revised new total of $1,251,847.
PLEASE NOTE: A copy of the revised "Signature Page" is attached for your convenience. Do not remove and replace the
original "Signature Page".
Description of Additional Contract Change(s) and/or Work To Be Done:
2) Exhibit C, Payment Schedule for Fiscal. Year 2014-2015 is modified as follows:
a) One Time Only (OTO) Cl funding is added in the amount of $4,535 for the purchase of the following item(s): ice
machine.
b) TOTAL for the Period of November 1, 2014 — June 30, 2015 was $243,172, is increased by $4,535 to $247,707.
Please add the following:
1. Exhibit C with the attached document with pages marked AMENDMENT #02.
All other Terms and Conditions remain in effect.
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above.
We, the undersigned Contractor, have given careful consideration THIS AMENDMENT IS NOT VALID UNLESS APPROVED
to the change proposed and hereby agree, if this proposed change BY THE DIRECTOR, DEPARTMENT OF PURCHASING
is approved, that we will provide all equipment, furnish all AND CONTRACTING.
-materials, except as may otherwise be noted above, and perform all
services necessary for the work specified herein, and will accept as Department Review and Recommended Approval:
full payment the increased amount of $348,121 for Fiscal Year
2014— 2015.
Contract time for completion remains unchanged.
Revised Con Total Price is $1,251,847.
By: -^
Date: 4 1 i r (I ?
Ron Morrison, Mayor; City of National City
1243 National City Blvd.
National City, CA 91950
Phone: (619) 336-4243
rmorrisn a nationalcityca.gov
ELLEN St IEDIctor
Aging & Independence Services
Date:
APP • : VED:
4-7
EGRJ3 er.trector
artment of Pu chasing d Contracting
Date:
CONTRACT #547767 AMENDMENT # 02
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
SIGNATURE PAGE
AGREEMENT TERM. This Agreement shall be effective this 1" day of July, 2014 ("Effective Date") and end on
June 30, 2015 ("Initial Term") for a total Agreement period of one (1) year.
OPTION TO EXTEND. The County's option to extend is for three (3) increments of one (I) year each for a total •
of three (3) years beyond the expiration of the Initial Term, not to exceed June 30, 2018, pursuant to Exhibit C
Pricing Schedule. Unless County notifies Contractor in writing, not less than thirty (30) days prior to the expiration
date that they do not intend to renew the Agreement; the Agreement will be automatically renewed for another year.
Options To Extend For One To Six Additional Months At End Of Agreement. County shall also have the
option to extend the term of this Agreement in one or more increments for a total of no less than one (1) and no
more than six (6) calendar months at the discretion of the County Purchasing and Contracting Director. Each
extension shall be effected by written notice delivered to Contractor no less than fifteen (15) calendar days
prior to expiration of any Agreement term.
The rates set forth in Article 4, Exhibit C, or other pricing section of this Agreement shall apply to any option
exercised pursuant to this option clause unless provision for appropriate price adjustment has been made
elsewhere in this Agreement or by Agreement amendment. All payments are subject to "Availability of
Funds."
COMPENSATION: Pursuant to Exhibit C, County agrees to pay Contractor a sum of three hundred forty eight
thousand one hundred twenty one dollars ($348,121) for the initial term of this Agreement and three hundred one
thousand two hundred forty two dollars ($301,242) for each of the three (3) one year option periods, for a maximum
Agreement amount of one million two hundred fifty one thousand eight hundred forty seven dollars ($1,251,847), in
accordance with the method of payment stipulated in Article 4. It is understood that the parties will meet and confer
on the contract price if adjustments are made to the scope of work for an extension of the tern or terms. These
discussions shall not obligate either party to make a requested adjustment to the scope of work or price except as
otherwise set forth in this Agreement, nor shall it relieve either party of its obligations under the Agreement.
COR. The County has designated the following individual as the Contracting Officer's Representative ("COR")
Albert Venditti, Contract Administrator
Aging & Independence Services
5560 Overland Ave, Suite 310
San Diego, CA 92123
Phone: (858) 505-6958; Fax: (858) 694-2316;
Email: albert.venditti@sdcounty.ca.gov
CONTRACTOR'S REPRESENTATIVE. The Contractor has designated the following individual as the
Contractor's Representative.
Services Template
City of National City
Contract #547767
Leslie Deese; City Manager
City of National City
1243 National City Blvd.
National City, CA 91950
Phn: (619) 336-4240; FAX: (619) 336-4327
Email: Ideese@nationalcityca.gov
Page 1 of 1 rev 12/1612013 v2
Amendment FO2
•
•
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report)
expended shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR THE PERIOD OF NOVEMBER 1, 2014 — JUNE 30, 2015
Exhibit A
Paragraph •
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplementa
1 Rate
Total
4.1
Congregate Meals
Titl (i�-Cl
30,400
$4.80
$145,920
4.2
Home -Delivered Meals
Title III-C2
(2)
13,200
$4.60
$60,720
4.4
Transportation
Title III-B (3)
1,120
$5.00
$5,600
4.1
Incentive Payments*
NSIP-Cl
30,400
$0.77
$23,408
4.2
Incentive Payments*
NSIP-C2
13,200
$0.57
$7,524
6.2.3
One -time -only (OTO)
OTO-CI
N/A
N/A
$4,535
TOTAL
$247,707
(t) State of Califomia C-lfunding stream
(2) State of California C-2 funding stream
(3) State of California B funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO funds are restricted to the purchase or repair of equipment and/or County -provided vehicles: Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
Exhibit C — Payment Schedule Contract N 547767
City of National City
Page I of 1
Amendment d 02
SD CHTY PURCH' 15 ,1UN 22 AM08'49
COUNTY OF SAN DIEGO — DEPARTMENT OF PURCIIASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO. 03
To City of National City. Pursuant to the contract changes clause, you are directed to make the changes described herein to
the Contract or do the following described work not included in the previous agreed on Statement of Work,
Title of Contract, Project, or Program: Senior Nutrition Program Effective Date: July 1, 2015
Description of Contract Change(s) and/or Work To Be Done:
1) The Signature Page of the Services Template is modified as follows:
a) Compensation. The compensation for Option Year One (Fiscal Year 2015-2016) is increased by $19,986, from
$301,242, for a revised new total of $321,228.
b) Total contract price is increased by $19,986, from $1,251,847, for a revised new total of S1,271,833.
PLEASE NOTE: A copy of the revised "Signature Page" marked AMENDMENT 1103 is attached for your convenience.
Do not remove and replace the original "Signature Page".
Description of Additional Contract Change(s) and/or Work To Be Done:
2) Exhibit C, Payment Schedule for Fiscal Year 2015-2016 is added:
a) Congregate Meals: # of Service Units is 45,600; Fixed Supplemental Rate is $4.24; Total is $193,344.
b) Home -Delivered Meals: # of Service Units is 18,000; Fixed Supplemental Rate is $4.12; Total is $74,160,
c) Transportation: # of Service Units is 1,200; Fixed Supplemental Rate is $5.00; Total is $6,000.
d) Incentive Payments NSIP-CI : # of Service Units is 45,600; Fixed Supplemental Rate is $0.79; Total is S36,024.
e) Incentive Payments NSIP-C2: # of Service Units is 18,000; Fixed Supplemental Rate is $0.65; Total is Sl 1,700.
f) TOTAL for the Period of July I, 2015 —June 30, 2016 is $321,228.
Please ADD the following:
1. Exhibit C with pages marked AMENDMENT #03.
All other Terms and Conditions remain in effect
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above.
We, the undersigned Contractor, have given careful consideration
to the change proposed and hereby agree, if this proposed change
is approved, that we will provide all equipment, furnish all
materials, except as may otherwise be noted above, and perform all
services necessary for the work specified herein, and will accept as
full payment the increased amount of $321,228 for Fiscal Year
2015— 2016.
Contract time for completion remains unchanged.
Revised Cont Total Price is $1,271,833.
By:
Date: C/. '//
Ron Morrison, Mayor; City of National City
1243 National City Blvd.
National City, CA 91950
Phone: (619) 336-4243
rmorrisn@nationalcityca.gov
THIS AMENDMENT IS NOT VALID UNLESS APPROVED
BY THE DIRECTOR, DEPARTMENT OF PURCIIASING
AND CONTRACTING.
By:
Department Review and Recommended Approval:
i
ELLEN SCHMEDING, Director
Aging & independence Services
I( I 77
M. PE
Department of P
CONTRACT #547767 AMENDMENT #03
COUNTY CONTRACT NUMBER 547767 '
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
.AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM • •
EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report)
expended shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR THE PERIOD OF JULY 1, 2015 — JUNE 30, 2016
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplements
1 Rate
Total
4.1
Congregate Meals
Titl (i>I-Cl'
45,600
$4.24
$193,344
4.2
Home -Delivered Meals
Title I11-C2
(2)
18000
,
,
$4.12
$74,160
4.4
Transportation
Title 111-B (3)
1,200
$5.00
$6,000
4.1
Incentive Payments*
NSIP-CI
45,600
$0.79
$36,024
4.2
Incentive Payments*
NSIP-C2
18,000
$0.65
$11,700
6.2.3
One -time -only (OTO)
OTO-CI
N/A
N/A
$0
TOTAL
$321,228
(1) State of California C-I funding stream
(2) State of California C-2 funding stream
(3) State of California B funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO funds are restricted to the purchase or repair of equipment and/or County -provided vehicles. Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
Exhibit C— Payment Schedule - Contract 547767
City of National City
Page 1 of 1
Amendment it 03
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
SIGNATURE PAGE
AGREEMENT TERM. This Agreement shall be effective this 1Bt day of July, 2014 ("Effective Date") and end on
June 30, 2015 ("Initial Term") for a total Agreement period of one (1) year.
OPTION TO EXTEND. The County's option to extend is for three (3) increments of one (1) year each for a total
of three (3) years beyond the expiration of the Initial Term, not to exceed June 30, 2018, pursuant to Exhibit C
Pricing Schedule. Unless County notifies Contractor in writing, not less than thirty (30) days prior to the expiration
date that they do not intend to renew the Agreement; the Agreement will be automatically renewed for another year.
Options To Extend For One To Six Additional Months At End Of Agreement. County shall also have the
option to extend the term of this Agreement in one or more increments for a total of no less than one (1) and no
more than six (6) calendar months at the discretion of the County Purchasing and Contracting Director. Each
extension shall be effected by written notice delivered to Contractor no Tess than fifteen (15) calendar days
prior to expiration of any Agreement term.
The rates set forth in Article 4, Exhibit C, or other pricing section of this Agreement shall apply to any option
exercised pursuant to this option clause unless provision for appropriate price adjustment has been made
elsewhere in this Agreement or by Agreement amendment. All payments are subject to "Availability of
Funds."
COMPENSATION: Pursuant to Exhibit C, County agrees to pay Contractor a sum of three hundred forty eight
thousand one hundred twenty one dollars ($348,121) for the initial term of this Agreement; three hundred twenty
one thousand two hundred twenty eight dollars ($321,228) for the first option year; and three hundred one thousand
two hundred forty two dollars ($301,242) for the second and third option periods, for a maximum Agreement
amount of one million two hundred seventy one thousand eight hundred thirty three dollars ($1,271,833), in
accordance with the method of payment stipulated in Article 4. It is understood that the parties will meet and confer
on the contract price if adjustments are made to the scope of work for an extension of' the term or terms. These
discussions shall not obligate either party to make a requested adjustment to the scope of work or price except as
otherwise set forth in this Agreement, nor shall it relieve either party of its obligations under the Agreement.
COR. The County has designated the following individual as the Contracting Officer's Representative ("COR")
Albert Venditti, Contract Administrator
Aging & Independence Services
5560 Overland Ave, Suite 310
San Diego, CA 92123
Phone: (858) 505-6958; Fax: (858) 694-2316;
Email: albert.venditti@sdcounty.ca.gov
CONTRACTOR'S REPRESENTATIVE. The Contractor has designated the following individual as the
Contractor's Representative.
Leslie Deese; City Manager
City of National City
1243 National City Blvd.
National City, CA 91950
Phn: (619) 336-4240; FAX: (619) 336-4327
Email: Ideese@nationalcityca.gov
Services Template Page 1 of 1 rev12/16/2013 v2
City of National City Amendment #03
Contract #547767
From: 02/18/2015 11:36 #407 P.002/005
COUNTY OF SAN DIEGO — DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO, 04
To City of National City Pursuant to the contract changes clause, you are directed to make the changes described herein to
the Contract or do the following described work not included in the previous agreed on Statement of Work,
Title of Contract, Pr9ect, or Program: Senior Nutrition Program Effective Date; February 19, 2016
Description of Contract Change(a) and/or Work To Be Done:
1) The Signature Page of the Agreement is modified as follows:
a) Compensation. The compensation for the first option year (Fiscal Year 2015-2016) of the Agreement is increased by
$1,701, from $321,228, for a revised new total of $322,929.
b) Total contract price is increased by $1,701, from $1,271,833, for a revised new total of $ 1,273,534.
PLEASE NOTE: A copy of the revised "Signature Page" Is attacbed for your convenience. Do not remove and replace the
original "Signature Page".
Description of Additional Contract Change(s) and/or Work To Be Done:
2) Exhibit C, Payment Schedule for Fiscal Year 2015-2016 is modified as follows:
a) One Time Only (OTO) CI funding is added in the amount of $1,701 for the purchase of the following item(s); under
counter refrigerator.
b) TOTAL for the Period of July 1, 2015-June 30, 2016 was $321,228, is increased by $1,701 to $322,929,
Please add the following:
1, Exhibit C with the attached document with pages marked AMENDMENT t104.
All other Terms and Conditions remain in effect.
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above.
We, the undersigned Contractor, have given careful consideration
to the change proposed and hereby agree, if this proposed change
is approved, that we will provide all equipment, furnish all
materials, except as may otherwise be noted above, and perform all
services necessary for the work specified herein, and will accept as
full payment the increased amount of $322,929 for Fiscal Year
2015 — 2016.
Contract time for completion remains unchanged.
Revis Drat Price is $1,273,534.
By:
Date:_p/i�
Ron Morrison. Mayor; City of National City
1243 National City Blvd.
National City, CA 91950
Phone: (619) 3364243
rmorrisn@nationalcityca.gov
THIS AMENDMENT IS NOT VALID UNLFSS SIGNED BY
THE DEPARTMENT OF PURCHASING AND
CONTRACTING
Department Review and Recommended Approval:
�A r
By: \,
By
V/
ELLEN SCHMEDINQ Director
Aging & Independence Services
Date /( G
APPROVEI):
JO /M. PELLEGI rector
Delfdrtment of Purchasing and Contracting
Date;
CONTRACT 11547767 AMENDMENT k 04
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY .
FOR SENIOR NUTRITION PROGRAM
SIGNATURE PAGE
AGREEMENT TERM. This Agreement shall be effective this 1g day of July, 2014 ("Effective Date") and end on
June 30, 2015 ("Initial Term") for a total Agreement period of one (1) year.
OPTION TO EXTEND. The County's option to extend is for three (3) increments of one (I) year each for a total
of three (3) years beyond the expiration of the Initial Term, not to exceed June 30, 2018, pursuant to Exhibit C
Pricing Schedule. Unless County notifies Contractor in writing, not less than thirty (30) days prior to the expiration
date that they do not intend to renew the Agreement; the Agreement will be automatically renewed for another year.
Options To Extend For One To Six, Additional Months At End Of Agreement. County shall also have the
option to extend the term of this Agreement in one or more increments for a total of no less than one (1) and no
more than six (6) calendar months at the discretion of the County Purchasing and Contracting Director. Each
extension shall be effected by written notice delivered to Contractor no less than fifteen (15) calendar days
prior to expiration of any Agreement term.
The rates set forth in Article 4, Exhibit C, or other pricing section of this Agreement shall apply to any option
exercised pursuant to this option clause unless provision for appropriate price adjustment has been made
elsewhere in this Agreement or by Agreement amendment. All payments are subject to "Availability of
Funds."
COMPENSATION: Pursuant to Exhibit C, County agrees to pay Contractor a sum of three hundred forty eight
thousand one hundred twenty one dollars ($348,121) for the initial term of this Agreement; three hundred twenty
two thousand nine hundred twenty nine dollars ($322,929) for the first option year; and three hundred one thousand
two hundred forty two dollars ($301,242) for the second and third option periods, for a maximum Agreement
amount of one million two hundred seventy three thousand five hundred thirty four dollars ($1,273,534), in
accordance with the method of payment stipulated in Article 4. It is understood that the parties will meet and confer
on the contract price if adjustments are made to the scope of work for an extension of the term or terms. These
discussions shall not obligate either party to make a requested adjustment to the scope of work or price except as
otherwise set forth in this Agreement, nor shall it relieve either party of its obligations under the Agreement.
COR. The County has designated the following individual as the Contracting Officer's Representative ("COR")
Albert Venditti, Contract Administrator
Aging & Independence Services
5560 Overland Ave, Suite 310
San Diego, CA 92123
Phone: (858) 505-6958; Fax: (858) 694-2316;
Email: albert.venditti@sdcounty.ca.gov
CONTRACTOR'S REPRESENTATIVE. The Contractor has designated the following individual as the
Contractor's Representative.
Services Template
City of National City
Contract 4547767
Leslie Deese; City Manager
City of National City
1243 National City Blvd.
National City, CA 91950
Phn: (619) 336-4240; FAX: (619) 336-4327
Email: Ideese@nationalcityca.gov
Page 1 of 1 rev 12/16/2013 v2
Amendment 404
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability .of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report)
expended shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR THE PERIOD OF DULY 1, 2015—NNE 30, 2016
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplementa
1 Rate.
Total
4.1
Congregate Meals
Titl (i)I-CI
45,600
$4.24
$193,344
4.2
Home -Delivered Meals
Titl �2) -C2
18,000
$4.12
$74,160
4.4
Transportation
Title III-B (3)
1,200
$5.00
$6,000
4.1
Incentive Payments*
NSIP-Cl
45,600
$0.79
$36,024
4.2
Incentive Payments*
NSIP-C2
18,000
$0.65
$11,700
6.2.3
One -time -only (OTO)
OTO-CI
N/A .
N/A
$1,701
TOTAL
$322,929
(1) State of California C-I funding stream
(2) State of California C-2 funding stream
(3) State of California B funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO funds are restricted to the purchase or repair of equipment and/or County -provided. vehicles. Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
Exhibit C— Payment Schedule
City of National City
Page 1 of I
Contract #.547767
Amendment it 04
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO. 05
To City of National City Pursuant to the contract changes clause, you are directed to make the changes described herein to
the Contract or do the following described work not included in the previous agreed on Statement of Work.
Title of Contract, Project, or Program: Senior Nutrition Program Effective Date: July 1, 2016
Description of Contract Change(s) and/or Work To Be Done:
1) The Signature Page of the Services Template is modified as follows:
a) Compensation. The compensation for Option Year Two (Fiscal Year 2016-2017) is increased by $27,618, from
$301,242, for a revised new total of $328,860.
b) Total contract price is increased by $27,618, from $1,273,534, for a revised new total of 1,301,152.
PLEASE NOTE: A copy of the revised "Signature Page" marked AMENDMENT #05 is attached for your convenience.
Do not remove and replace the original "Signature Page".
Description of Additional Contract Changes) and/or Work To Be Done:
2) Exhibit C, Payment Schedule for Fiscal Year 2016-2017 is added:
a) Congregate Meals: # of Service Units is 45,600; Fixed Supplemental Rate is $4.37; Total is $199,272.
b) Home -Delivered Meals: # of Service Units is 18,000; Fixed Supplemental Rate is $4.25; Total is $76,500.
c) Transportation: # of Service Units is 1,200; Fixed Supplemental Rate is $5.00; Total is $6,000.
d) Incentive Payments NSIP-Cl: # of Service Units is 45,600; Fixed Supplemental Rate is $0,78; Total is $35,568.
e) Incentive Payments NSIP-C2: # of Service Units is 18,000; Fixed Supplemental Rate is $0.64; Total is $ l 1,520.
f) TOTAL for the Period of July 1, 2016 — June 30, 2017 is $328,860.
Please ADD the following:
1. Exhibit C for July 1, 2016-June 30, 2017 with pages marked AMENDMENT #05.
All other Terms and Conditions remain in effect
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above.
We, the undersigned Contractor, have given careful consideration
to the change proposed and hereby agree, if this proposed change
is approved, that we will provide all equipment, furnish all
materials, except as may otherwise be noted above, and perform all
services necessary for the work specified herein, and will accept as
full payment the increased amount of $328,860 for Fiscal Year
2016-2017.
Contract time for completion remains unchanged.
Revised Contract Total Price is $1,301,152.
Date: `Ole (1 ip
Ron Morrison, Mayor; City of National City
1243 National City Blvd.
National City, CA 91950
Phone: (619) 336-4243
rmorrisn@nationalcityca.gov
THIS AMENDMENT IS NOT VALID UNLESS SIGNED BY
THE DEPARTMENT OF PURCIIASING AND
CONTRACTING.
Depart pent Review and Recommended Approval:
By:
ELLEN SCI-IMEDING, Director
Aging & independence Services
Date: (0 ' (
VE1):
HN M. PEL , Director
Department of Pynd Contracting
Date:
CONTRACT 11547767 AMENDMENT N05
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
SIGNATURE PAGE
AGREEMENT TERM. This Agreement shall be effective this I" day of July, 2014 ("Effective Date") and end on
June 30, 2015 ("Initial Term") for a total Agreement period of one (1) year.
OPTION TO EXTEND. The County's option to extend is for three (3) increments of one (I) year each for a total
of three (3) years beyond the expiration of the Initial Term, not to exceed June 30, 2018, pursuant to Exhibit C
Pricing Schedule. Unless County notifies Contractor in writing, not less than thirty (30) days prior to the expiration
date that they do not intend to renew the Agreement; the Agreement will be automatically renewed for another year.
Options To Extend For One To Six Additional Months At End Of Agreement. County shall also have the
option to extend the term of this Agreement in one or more increments for a total of no Tess than one (1) and no
more than six (6) calendar months at the discretion of the County Purchasing and Contracting Director. Each
extension shall be effected by written notice delivered to Contractor no less than fifteen (15) calendar days
prior to expiration of any Agreement term.
The rates set forth in Article 4, Exhibit C, or other pricing section of this Agreement shall apply to any option
exercised pursuant to this option clause unless provision for appropriate price adjustment has been made
elsewhere in this Agreement or by Agreement amendment. All payments are subject to "Availability of
Funds."
COMPENSATION: Pursuant to Exhibit C, County agrees to pay Contractor a sum of three hundred forty eight
thousand one hundred twenty one dollars ($348,121) for the initial term of this Agreement; three hundred twenty
two thousand nine hundred twenty nine dollars ($322,929) for the first option year; three hundred twenty eight
thousand eight hundred sixty dollars ($328,860) for the second option year; and three hundred one thousand two
hundred forty two dollars ($301,242) for the third option year, for a maximum Agreement amount of one million
three hundred one thousand one hundred fifty two dollars (1,301,152), in accordance with the method of payment
stipulated in Article 4. It is understood that the parties will meet and confer on -the contract price if adjustments are
made to the scope of work for an extension of the term or terms. These discussions shall not obligate either party to
make a requested adjustment to the scope of work or price except as otherwise set forth in this Agreement, nor shall
it relieve either party of its obligations under the Agreement.
COR. The County has designated the following individual as the Contracting Officer's Representative ("COR")
Albert Venditti, Contract Administrator
Aging & Independence Services
5560 Overland Ave, Suite 310
San Diego, CA 92123
Phone: (858) 505-6958; Fax: (858) 694-2316;
Email: albert.venditti®sdcounty.ca.gov
CONTRACTOR'S REPRESENTATIVE. The Contractor has designated the following individual as the
Contractor's Representative.
Services Template
City of National City
Contract M547767
Leslie Deese; City Manager
City of National City
1243 National City Blvd.
National City, CA 91950
Phn: (619) 336-4240; FAX: (619) 336-4327
Email: Ideese@nationalcityca.gov
Page 1 of I rev 12/16/2013 v2
Amendment 1105
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND IIUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCIIEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report)
expended shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR FISCAL YEAR July 1, 2016 — June 30, 2017
Exhibit A
Paragraph
Reference
Services
Funding Source
# of Service
Units
Fixed
Supplemental
Rate
Total***
4.1
Congregate Meals
Title lll-CI (1)
45,600
$4.37
$199272
4.2
Home -Delivered Meals
Title I11-C2 (2)
18,000 .
$4.25
$76,500
4.4
Transportation
Title 111-B (3)
1,200
$5.00
$6,000
4.1
incentive Payments*
NSIP-CI
45,600
$0.78
$35,568
4.2
incentive Payments*
NSIP-C2
18,000
$0.64
$11,520
6.2.3
One -time -only (OTO)
OTO-Cl
N/A
N/A
$0
6.2.3
One -time -only (OTO)
OTO-C2
N/A
N/A
$0
TOTAL
$328,860
(1) State of California C-1funding stream
(2) State of California C-2 funding stream
(3) State of California B funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO funds are restricted to the purchase or repair of equipment and/or County -provided vehicles. Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
***Dollar amounts in the total column have been rounded to the nearest dollar. $0.49 or less is rounded down,
$0.50 or higher is rounded up.
Exhibit C — Payment Schedule
City of National City
Page 1 of 1
Contract 4547767
Amendment 405
COUNTY CONTRACT NUMBER 547767
AGREEMENT WII'fl CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
SIGNATURE PAGE
AGREEMENT TERM, This Agreement shall be effective this 1 S' day of July, 2014 ("Effective Date") and end on
June 30, 2015 ("Initial Term") for a total Agreement period of one (1) year.
OPTION TO EXTEND. The County's option to extend is for three (3) increments of one (I) year each for a total
of three (3) years beyond the expiration of the [nitial Term, not to exceed June 30, 2018, pursuant to Exhibit C
Pricing Schedule. Unless County notifies Contractor in writing, not less than thirty (30) days prior to the expiration
date that they do not intend to renew the Agreement; the Agreement will be automatically renewed for another year.
Options To Extend For One To Six Additional Months At End Of Agreement. County shall also have the
option to extend the term of this Agreement in one or more increments for a total of no fess than one (I) and_po
more than six (6) calendar months at the discretion of the County Purchasing and Contracting Director. Each
extension shall be effected by written notice delivered to Contractor no less than fifteen (15) calendar days
prior to expiration of any Agreement term.
The rates set forth in Article 4, Exhibit C, or other pricing section of this Agreement shall apply to any option
exercised pursuant to this option clause unless provision for appropriate price adjustment has been made
elsewhere in this Agreement or by Agreement amendment. All payments arc subject to "Availability of
Funds."
COMPENSATION: Pursuant to Exhibit C, County agrees to pay Contractor a sum of three hundred forty eight
thousand one hundred twenty one dollars ($348,121) for the initial term of this Agreement; three hundred twenty
two thousand nine hundred twenty nine dollars ($322,929) for the first option year; three hundred thirty thousand
two hundred sixty dollars ($330,260) for the second option year; and three hundred one thousand two hundred
forty two dollars ($301,242) for the third option year, for a maximum Agreement amount of one million three
hundred two thousand five hundred fifty two dollars ($1,302,552) in accordance with the method of payment
stipulated in Article 4. It is understood that the parties will meet and confer on the contract price if adjustments are
made to the scope of work for an extension of the term or terms. These discussions shall not obligate either party tti
make a requested adjustment to the scope of work or price except as otherwise set forth in this Agreement, nor shall
it relieve either party of its obligations under the Agreement.
COR. The County has designated the following individual as the Contracting Officer's Representative ("COR")
Carly Morales, Contract Administrator
Aging & Independence Services
5560 Overland Ave, Suite 310
San Diego, CA 92123
Phone: (858) 879-7748; Fax: (858) 694-2316;
Email: Carly.Morales@sdcounty.ca.gov
CONTRACTOR'S REPRESENTATIVE. The Contractor has designated the following individual as the
Contractor's Representative.
Services Template
City of National City
Contract t1547767
Leslie Deese; City Manager
City of National City
1243 National City Blvd.
National City, CA 91950
Phn: (619) 336-4240; FAX: (619) 336-4327
Email: ldeese@nationaleityca.gov
nationalcityca.gov
Page t of 1
rev 12116/2013 v2
Amendment ;106
COUNTY CONTRACT NUMBER 547767
• COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
1. Scope of Work/Purpose
Contractor shall provide nutritionally sound meals and support services to individuals sixty (60) years
old and older living throughout San Diego County. The meals shall be provided in two (2) settings:
congregate (group setting) at Senior Dining Centers, and home delivery to frail seniors. There is no
charge to the senior for these services, but Contractor shall provide the opportunity for the senior to
make a contribution. Priority shall be given to serving persons with the greatest economic or social
needs, in particular low-income minority individuals. Contractor may also distribute supplemental
produce to home -delivered meal clients.
2. Background Information
The Senior Nutrition Program, which began in the County of San Diego in 1975, is funded through
Title Ill of the Older Americans Act, a federal program administered by state and county
governments and operated under rules, policies, and regulations of the California Department of
Aging (CDA). Aging & Independence Services (AIS), as an Area Agency on Aging, oversees this
program for the County of San Diego. Nutrition services assist older individuals to live
independently by promoting better health and reduced isolation through a program of coordinated
congregate meals, home -delivered meals, transportation and supportive services. Various contractors
provide lunch for seniors at several sites throughout the county, and many contractors also provide
home -delivered meals. Breakfast is also provided at some sites.
In its effort to Build Better Health among its residents, the County of San Diego launched More on
the Menu (MOM), a community -supported program to deliver fresh, locally grown produce to the
neediest of the County's home -delivered meal clients. The recipients are homebound and unable to
buy fruits and vegetables for themselves. The weekly bag of fresh produce provides healthy snacks
and supplements their home delivered meals.
Live Well San Diegn_was_developed_by the-County_of.SamDiego as a comprehensive, innovative
strategy on wellness. This long-term plan combines the efforts of partners inside and outside county
government to help all residents be healthy, safe and thriving. All HHSA contractors, to the extent
feasible, are expected to advance this initiative, which is being implemented in a phased approach.
The first phase, Building Better Health, was adopted by the Board of Supervisors on July 13, 2010.
Building Better Health focuses on improving the health of residents and supporting healthy choices.
The second phase, Living Safely, was adopted October 9, 2012. The goal of Living Safely is to ensure
residents are protected, neighborhoods are safe, and communities are resilient. The third phase,
Thriving, will be implemented in 2014 with a goal to promote communities in which residents can
enjoy the highest quality of life. Section 10 of this Performance Work Statement contains specific
initiatives related to the contract.
Information about the Live well San Diego initiative can be found at:
http:/Jwww.sdcounty.ca.gov/hhsa/program/sd/live well san siego/index.html
3. Goal
3.1 Contractor shall provide the services described herein to accomplish the following goals:
3.1.1 Assist individuals sixty (60) years and older to live independently because of better
health and reduced isolation as a result of the Senior Nutrition Program, a program of
[shihit A — Performance Work Statement Page 1 of 9 Contract 4 547767
City of National City Amendment P6
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO. 06
To City of National City. Pursuant to the contract changes clause, you are directed to make the changes described herein to
the Contract or do the following described work not included in the previous agreed on Statement of Work.
Title of Contract, Project, or Program: Senior Nutrition Program Effective Date: November I, 2016
Description of Contract Change(s) and/or Work To Be Done:
I) The Signature Page of the Services Template is modified as follows:
a) Compensation. The compensation for Option Year Two (Fiscal Year 2016-2017) is increased by $1,400, from
$328,860, for a revised new total of $330,260.
b) Total contract price is increased by $1,400, from $1,301,152, for a revised new total of $1,302,552.
c) COR is changed from Albert Venditti to Carly Morales.
PLEASE NOTE: A copy of the revised "Signature Page" marked AMENDMENT #06 is attached for your convenience.
Do not remove and replace the original "Signature Page".
Description of Additional Contract Change(s) and/or Work 7'o Be Done:
2) Exhibit A, Statement of Work, is modified as follows:
a) Section I . Scope of Work
The following sentence is added at the end of the paragraph: "Contractor may also distribute supplemental
produce to home -delivered meal clients."
b) Scction 2. Background Information
Add the following paragraph after the first paragraph:
In its effort to Build Better Health among its residents, the County of San Diego launched More on the .Menu
(MOM), a community -supported program to deliver fresh, locally grown produce to the neediest of the
County's home -delivered meal clients. The recipients are homebound and unable to buy fruits and vegetables
for themselves. The weekly bag of fresh produce provides healthy snacks and supplements their home
delivered meals.
c) Section 4. Deliverables, adds the following clause:
4.2.7 "Contractor shall also provide a weekly bag offresh produce from the MOM Program to the
Home Delivered Meal clients who are deemed by contractor to be the most in need of additional
food. Guidelines are as follows:
4.2.7.1 A variety of fresh fruits and vegetables will be delivered to those who have limited access to
fresh fruits and vegetables other than what is already delivered with their meal and are
able to minimally prepare the items for consumption.
4.2.7.2 The identified MOM clients will remain the same week to week unless they choose to no
longer participate.
4.2.7.3 Bags will include at least 7 -10 different fresh fruits and vegetables that are washed and
have a storage life of at least 7 days.
4.2.7.4 AIS may provide nutrition information handouts to he included once per month."
d) Section 6. Payment for Services, adds the following clause and subsequent paragraphs arc renumbered:
6.2.4 More on the Menu. Funding for weekly bags of fresh produce is provided by the County of San
Diego. Per Exhibit C — Payment Schedule, Contractor is reimbursed monthly for each bag of
produce delivered at no cost to the clients. Clients will not be solicited for donations to the MOM
Program.
c) Section 8. Specific Requirements for Service Delivery, 8.1 Food Service is modified and now reads:
8.1 Food Service. Contractor shall:
CONTRACT #547767 AMENDMENT #06
COUNTY OF SAN DIEGO — DEPARTMENT OF PURCHASING ANI) CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO. 06
8.1.1 Provide a hot or other appropriate meal that meets minimum nutrition requirements, served
a minimum of five (5) or more days a week in a congregate setting. Meals to participants who are
homebound must be made available every day of the year, although frozen meals for the weekend
or holidays may be delivered during the week (see above for Title 22 link). Meals shall be
prepared, served and delivered in a manner which complies with local public health laws and
regulations.
8.1.2 Deliver weekly bags of fresh produce to identified Nome Delivered Meal clients.
3) Exhibit C, Payment Schedule for Fiscal Year 2016-2017 is modified as follows:
a) New row is added: Exhibit A Paragraph Reference is 4.2.7; Services is "More on the Menu (MOM)****; Funding
Source is County of San Diego; ti of Service Units is 280; Fixed Supplemental Rate is $5.00; Total*** is $1,400.
b) TOTAL for the Period of July 1, 2016 — June 30, 2017 is increased by $1,400, from $328,860 to $330,260.
c) Under the table, after the last note add;
****MOM funds may only be used between effective date of Amendment #06 and 6/30/17.
Please ADD the following:
Exhibit C for July 1, 2016-June 30, 2017 with pages marked AMENDMENT #06.
All other Terms and Conditions remain in effect
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above.
We, the undersigned Contractor, have given careful consideration
to the change proposed and hereby agree, if this proposed change
is approved, that we will provide all equipment, furnish all
materials, except as may otherwise be noted above, and perform all
services necessary for the work specified herein, and will accept as
full payment the increased amount of $330,260 for Fiscal Year
2016— 2017.
Contract time for completion remains unchanged.
Revised Contr a Total Price is $1,302,552.
By:
Date: O /245 I 1140
Ron Morrison, Mayor; City of National City
1243 National City Blvd.
National City, CA 91950
Phone: (619) 336-4243
rmorrison@nationalcityca.gov
nationalcityca.gov
THIS AMENDMENT IS NOT VALID UNLESS SIGNED BY
THE DEPARTMENT OF PURCIIASING AND
CONTRACTING.
Department Review and Recommended Approval:
13y:
ELLEN SCHME•DING, Director
Aging & independence Servic
Date: t b /,3. r / f e1
AP •VED:
LEGR n?, Director
epartment of Purchasing and Contracting
Date; e3 / CO
CONTRACT #547767 AMENDMENT #06
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITII CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBTT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report)
expended shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR FISCAL YEAR July 1, 2016 — June 30, 2017
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplemental
Rate
Total***
4.1
Congregate Meals
Titl(1)1-Cl
45,600
$4.37
$199,272
4.2
1-Lome-Delivered Meals
Titl (2)I-C2
18,000
$4,25
$76,500
4.4
Transportation
Title 111-B (3)
1,200
$5.00
$6,000
4.1
Incentive Payments*
NSIP-Cl
45,600
$0.78
.. $35,568
4.2
incentive Payments*
NSIP-C2
18,000
$0.64
$11,520 '
6.2.3
One -time -only (OTO)**
OTO-CI
N/A
N/A
$0
6.2.3
One -time -only (OTO)**
OTO-C2
N/A
N/A
$0
4.2.7
More on the Menu (MOM)****
County of
San Diego
280
$5.00
$1,400
TOTAL
$330,260
(1) State of California C-1 funding stream
(2) State of California C-2 funding stream .,
(3) State of California E funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO funds are restricted to the purchase or repair of equipment and/or County -provided vehicles. Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
***Dollar amounts in the total column have been rounded to the nearest dollar. $0.49 or Icss is rounded down,
$0.50 or higher is rounded up.
****MOM funds may only be used between effective date of Amendment #06 and 6/30/17.
Exhibit C— Payment Schedule
City of National City
Page 1 of 1
Contract 11547767
Amendment 1106
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A —PERFORMANCE WORK STATEMENT
9.1.1 Establish and maintain a disaster plan to ensure preparedness and the ability to continue to
deliver services during and post -disaster.
9.1.2 Provide the County with the following:
9.1.2.1 Primary and secondary emergency contact phone numbers.
9.1.2.2 Status updates, upon request, during and post -disaster, including the following at
a minimum:
9.1.2.2.1 Operability of sites and/or services. r
9.1.2.2.2 Services provided to the target population.
9.1.2.2.3 Service capacity.
10. Live Well San Dieao and Related Initiatives
10.1 Contractor shall provide County -supplied SNAP/CalFresh program information to all senior
nutrition clients as the informaliori is available.
10.2 Contractor shall ensure policies that support, tobacco -free environments are in place, which
includes:
10.2.1
10.2.2
10.2.3
Smoke -free entrances.
Stnoke-free facilities (no designated smoking areas).
No smoking signs are posted at all entrances/exits.
10.3 Contractor shall ensure staff are trained in elder abuse awareness and know how and when to
report if they suspect an elder may have symptoms of abuse or neglect. Contractor may contact
local law enforcement or 1-800-510-2020 to report suspected elder abuse.
10.4 Contractor will include, when feasible, the use of locally grown foods and identify potential
partnerships and relationships with local producers and providers of locally grown foods.
Exhibit A — Performance Work Statement
City of National City
Page 9 of 9 Contract N 547767
Amendment/So
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
coordinated congregate meals, home -delivered meals, and referrals to appropriate
supportive services.
4. Deliverables
4.1 Congregate Meals. Contractor shall provide the maximum number of meals annually, pursuant
to Exhibit C, to seniors in a congregate setting a minimum of five (5) days per week. A lesser
frequency must be approved in advance by the County. The number of meals shall be based
upon historical actuals and shall not exceed the annual amount without prior County approval.
4.1.1 Contractor shall complete an assessment to determine the eligibility of participants. All
assessments shall be made available to the Contracting Officer's Representative (COR)
upon request.
4.1.2 Contractor shall complete a reassessment of the participant's need on an annual basis
prior to or on the date of the original assessment.
4.1.3 Contractor shall have a paid staff member or a trained volunteer responsible for the day-
to-day activities at each site, and be physically on site during the time nutrition program
activities are taking place.
4.1.4 Contractor shall ensure that each site has equipment, including tables and chairs, which
are sturdy and appropriate for older individuals.
4.1.5 Each meal shall contain at least one-third (1/3) of the current Dietary Reference Intakes
(DRIB) as established by the Food and Nutrition Board, institute of Medicine, National
Academy of Sciences (2007), which are incorporated by reference.
http:/Avww. ioin.edu/Activities/Nutrition/S ummaryDR1 s/•-/media/Fi Ies/Activity%20Files
/Nutrition/DRIs/5 Summary%20Table%20Tables%201-4.pdf
4.1.6 Meals shall comply with the Dietary Guidelines for Americans (2010, 7'h edition)
established by the U.S. Department of Agriculture and the U.S. Department of Health
and Human Services.
http://fn ic.nal.usda.00v/dietary-guidance/dietary-au idel Ines
4.1.7 Meals shall be planned in accordance with Title 22, Social Security, Division 1.8
California Department of Aging, Chapter 4.(1) Title III Programs — Program and Service
Provider Requirements, Article 5. Title III C- Elderly Nutrition Program (herein referred
to as Title 22) Section 7638.5 Nutrition Requirements of Meals
https://www.aging.ca.aov/ProgramsProviders/AAA/Nutrition/Code of Regulations/
and CDA Program Memo 12-17 (P) Nutrition Older Americans Act Nutrition Services
Menu Guidance for Compliance with Dietary Guidelines for Americans, 2010.
littos://www.aging.ca.gov/PM/#20 12
4.1.8 If the program provides two (2) meals per day, a minimum of two-thirds (2/3) of the
DRI must be provided.
4.2 Home -Delivered Meals. Contractor shall provide the maximum number of home -delivered
meals annually, pursuant to Exhibit C, to seniors a minimum of five (5) days per week.
4.2.1 Contractor shall assess the level of need for home -delivered nutrition services of each
eligible participant.
Exhibit A — Performance Work Statement
City of National City
Page 2 of 9 Contract # 547767
Amendment #6
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A —PERFORMANCE WORK STATEMENT
4.2.1.1 The initial assessment may be conducted by telephone.
4.2.1.2 A written assessment shall be conducted in the participant's home within two
. (2)--weeks of initiation of services, and shall include an assessment of the
type of meal (e.g, hot, cold, frozen) that is appropriate for the participant in
their living environment.
4.2.1.3 A reassessment of the participant's need shall be completed quarterly and a
reassessment in the participant's home shall be conducted at least every other
quarter.
4.2.1.4 All assessments shall be made available to COR upon request.
4.2.2 Contractor shall provide written instructions for handling and re -heating of the meal in
the language of the participant receiving the meal.
4.2.3 Each meal shall contain at least one-third (1/3) of the current Dietary Reference Intakes
(DRIs) as established by the Food and Nutrition Board, Institute of Medicine, National
Academy of Sciences (2007), which are incorporated by reference.
http://www.iom.edu/Activities/Nutrition/SummarvDRls/�/red is/Files/Activity%20Fi le
s/Nutrition/DRIB/5 Summary%20Table%20Tables%201-4.pdf
4.2.4 Meals shall comply with the Dietary Guidelines for Americans (2010, 7tb edition)
established by the U.S. Department of Agriculture and the U.S: Department of Health
and Human Services.
http://Ihic.nal.usda.iov/d ietary-guidance/d ietarv-au i del i nes
4.2.5 Meals shall be planned in accordance with Title 22, Social Security, Division 1.8
California Department of Aging, Chapter 4.(1) Title 111 Programs — Prb_ram and
Service Provider Requirements, Article 5. Title 111 C- Elderly NutritionProgram
(herein referred to as Title 22) Section 7638.5 Nutrition Requirements of Meals
https://www.agino.ca.gov/ProgramsProviders/AAA/Nutrition/Code of Regulations/
and CDA Program Memo 12-17 (P) Nutrition Older Americans Act Nutrition Services
Menu Guidance for Compliance with Dietary Guidelines for Americans, 2010.
https://www.api n q.ca. gov/PM /#2012
4.2.6 If the program provides two (2) meals per day, a minimum of two-thirds (2/3) of the
DRI must be provided.
4.2.7 Contractor shall also provide a weekly bag of fresh produce from the MOM Program to
the Horne Delivered Meal clients who are deemed by contractor to be the most in need
of additional food. Guidelines are as follows:
4.2.7.1 A variety of fresh fruits and vegetables will be delivered to those who have
limited access to fresh fruits and vegetables other than what is already
delivered with their meal and are able to minimally prepare the items for
consumption.
4.2.7.2 The identified MOM clients will remain the same week to week unless they
choose to no longer participate.
!Exhibit A — Performance Work Statement - Page 3 of 9 Gemmel A 54770
City of National City Amendment 46
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
• FOR SENIOR NUTRITION PROGRAM
EXHIBIT A —PERFORMANCE WORK STATEMENT
4.2.7.3 Bags will include at least 7 -10 different fresh fruits and vegetables that are
washed and have a storage life of at least 7 days.
4.2.7.4 AIS may provide nutrition information handouts to be. included once per
month.
4.3 Transportation. Contractor shall provide units of transportation annually, pursuant to Exhibit C,
to eligible program participants. Contractor shall count each trip to and from Senior Dining
Centers as a one-way trip..
4.3.1 Contractor's staff and/or volunteers providing transportation services shall possess a
current and valid driving license issued by the State of California, and Contractor shall
maintain a copy(ies) of said licenses on site for review by COR. Drivers shall maintain
the appropriate type of California license for the size vehicle used to transport
passengers.
4.4 Nutrition Education. Contractor shall provide a minimum of four (4) nutrition education units
per contract year to participants in each of Contractor's congregate sites and home delivered
meal programs.
4.4.1 Nutrition Education services shall be provided in accordance with Title 22, Section
7638.11. Nutrition Education Services for Participants.
4.4.2 Nutrition Education shall include teaching participants. about healthful food choices,
balancing food and physical activity, and promoting behaviors recommended in the
Dietary Guidelines for Americans.
4.4.3 The County Contractor for Registered Dietitian services shall provide input, review and
approve the content of nutrition education prior to presentation.
4.4.4 Contractor shall develop an annual nutrition education plan which shall be implemented,
monitored and kept on file.
5. Target Population and Geographic Service Area
Contractor shall provide services to individuals sixty (60) years old and older living throughout the
County of San Diego. Priority shall be given to serving persons with the greatest economic or social
needs, in particular low-income minority individuals.
5.1 Congregate dining site location, days of service,. hours of service and type(s) of meal served
(breakfast and/or lunch):
Dining Site: George H. Waters Senior Nutrition Center, 1415 D Ave., National City, CA 91950
5.2 Hoine-delivered meal zip codes: 91950
6. Payment for Services
6.1 Contractor shall submit a monthly claim for the actual service deliverables for the prior month to
the COR by the fifteenth (15'1') of the following month.
6.1.1 Claims and data not submitted by the fifteenth (15'1') of the month will not be processed
for payment until all required information is submitted.
Exhibit A — Performance Work Statement Page 4 of 9 Contract N 547767
City of National City Amendment ti6
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
6.2 Funding Components: Fiscal Terms and Conditions. The Senior Nutrition Program is funded
by the following components and follow the fiscal terns and conditions listed below:
6.2.1 Older Americans Act (OAA)/California Department of Aging (CDA) Title 111
Allocation. This funding is allocated as follows:
6.2.1.1 State of California C-1 Funding Stream. This is the fixed supplemental rate
dollar amount for a portion of Contractor's congregate meals costs.
Payments are monthly compensation payments to Contractor for the
provision of congregate meals according to Exhibit A, Performance Work
Statement.
6.2.1.2 State of California C-2 Funding Stream. This is the fixed supplemental rate
dollar amount for a portion of Contractor's home -delivered meal costs.
Payments are monthly' compensation payments to Contractor for the
provision of home -delivered meals according to Exhibit A, Performance
Work Statement.
6.2.1:3 State of California B Funding Stream. This is the fixed supplemental rate
dollar amount for a portion of Contractor's transportation costs. Payments
are monthly compensation payments to Contractor for the provision of
transportation (one-way trips) services according to Exhibit A, Performance
Work Statement.
6.2.2 Nutrition Services Incentive Program (NSIP). This is the fixed supplemental rate
dollar amount for incentive payments from the NSIP. NSIP payments are monthly
• incentives based on Contractor's ongoing high achievetnent based on the number of
meals (C-1 and C-2) served during the prior contract year. This amount will be
determined annually by the County, based on funds received from the State and
Contractor's prior year's performance (i.e., meals served). NSIP funds shall be used to
purchase food to be used in the Senior Nutrition Program and not to meet cost sharing
or to match funds for any other federal program.
6.2.3 One -Tine -Only (OTO) Allocation. OTO allocations are one-time annual monetary
awards for designated goods or services related to Title C-1, C-2 or B Programs, which
are directly related to the Senior Nutrition Program, based on special cost
reimbursement requests from Contractor. OTO awards are based on funds received
from the State of California, and must be approved in advance by the County.
Contractor shall procure the goods or services by utilizing competitive measures, and
provide documentation of receiving three (3) or more quotes to substantiate fair and
reasonable pricing. County will reimburse costs upon submission of receipts With the
invoice in the month following the month in which the expenditure(s) occurred.
6.2.4 More On the Menu. Funding for weekly bags of fresh produce is provided by the
County of San Diego. Per Exhibit C — Payment Schedule, Contractor is reimbursed
monthly for each bag of produce delivered at no cost to the clients. Clients will not be
solicited for donations to the MOM Program.
6.2.5 Contractor's program income, which is participant donations/contributions and guest
fees.
Exhibit A — Performance Work Statement Page 5 of 9 Contract If 547767
City of National City Amendment #6
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
6.2.6 Contractor's other revenue, such as fundraising.
Said compensation is not designed to fully fund the Senior Nutrition Program...The
fixed supplement rates are determined to offset the cost of providing services based on
and subject to availability of funds from the State of California, California Department
of Aging (CDA).
The County shall have the authority to increase or reduce the contract compensation,
via the issuance of a Unilateral Amendment, signed by the County's Director of
Purchasing and Contracting, as required to execute 6.2.2 and 6.2.3 above.
7. General Requirements for Service Delivery
7.1 Contractor's services shall be based upon the California Code of Regulations, Title 22, The
California Retail Food Code (CRFC)
http://www.sdcomttv.ca.gpv/deh/food/pdf/publications calcode.pdf, and comply with the
Division of Occupational Safety and Healthy (Cal/OSHA), Department of Industrial Relations
requirements https://www.dir.ca.gov/dosh/ regarding staff and participant safety.
7.1.1 Contractor shall possess a valid health permit from the County of San Diego Department
of Environmental Health http://www.sdcountv.ca.gov/deh/ for all food preparation sites.
A copy of a valid health permit for a subcontracted Caterer must be kept on file onsite.
7.1.2 Food preparation is defined as packaging, processing, assembling, portioning, or any
operation that changes the form; flavor or consistency of food.
7.2 Contractor shall comply with the Division of Occupational Safety and Health (Cal/OSHA),
California Department of Industrial Relations requirements regarding staff and participant
safety. All Contractor facilities are subject to inspection and approval.
7.3 Performance Expectations. Contractor shall maintain ninety-five percent (95%) compliance with
service levels stated in this Agreement. A Performance Improvement Plan may be required to
be submitted by Contractor if Contractor consistently (i.e.; three (3) consecutive months or
more) falls below ninety percent (90%) of the service levels. Service levels shall be reviewed
monthly, quarterly, and annually by Contractor and County staff. Failure to bring service levels
up to the contracted levels may result in re -negotiation of the contracted service levels or
termination of the contract. The budget level will be revised to be commensurate with the lower
level of service(s).
7.4 Reference to A1S. All printed materials, publicity, and media outreach prepared or conducted by
Contractor shall include a reference to Aging & Independence Services as a funding source.
Copies of publicity materials related to programs identified in this contract shall be filed with
Aging & Independence Services Contract Operations.
7.5 Match. Contractor is required to provide a minimum of a fifteen percent (15%) match for
program costs in cash or in -kind income.
7.6 Cultural Competence and Diversity. Contractor shall support the County of San Diego, Health
and Human Services Agency, and Aging & Independence Services through organizational and
systematic practices demonstrating cultural competence and diversity. Contractor shall have an
employee training plan that addresses these competencies. All services provided shall be
oriented to meet the linguistic and cultural needs of the diverse clients to be served.
Exhibit A — Performance Work Statement Page 6 of 9 Contract ft 547767
City of National City Amendment W6
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A —PERFORMANCE WORK STATEMENT
8. Specific Requirements for Service Delivery
8.1 Food Service. Contractor shall:
8.1.1 Provide a hot or other appropriate meal that meets minimum nutrition requirements, served
a minimum of five (5) or more days a week in a congregate setting. Meals to participants
who are homebound must be made available every day of the year, although frozen meals
for the weekend or holidays may be delivered during the week (see above for Title 22 link).
Meals shall be prepared, served and delivered in a manner which complies with local public
health laws and regulations.
8.1.2 Deliver weekly bags of fresh produce to identified Home Delivered Meal clients.
8.2 Support Services. Contractor shall conduct outreach activities to ensure participation of eligible
older persons, particularly those in greatest economic or social need. Contractor must develop or
maintain coordination with other social services agencies and plan for and provide nutrition
education services.
8.3 Advisory Role of Participants. Contractor shall have procedures for obtaining the views of
participants regarding the services they receive. This may be implemented through the
establishment of a Program Council or other advisory body of participants.
8.4 Staffing/Administration. Contractor shall maintain an adequate number of qualified persons to
assure the satisfactory implementation of: program leadership; program planning; provision of
nutrition services; outreach and other services; volunteer activities; financial and contract
management; data collection for required federal, State and County reports and records.
Notification of program changes must be made to the County within twenty-four (24) hours
when said changes will affect the delivery of services to the participants.
8.4.1 Contractor shall comply with Title 22 Section 7636.3 Staff Qualifications.
Imps://www.aaing.ca.gov/ProgramsProviders/AAA/Nutrition/Code of Regulations/
8.5 Meal Contributions by Eligible Participants. Eligible persons receiving nutrition services shall
be given the opportunity to contribute to the costs of the service provided and shall determine for
themselves what they are able to contribute. Contractor shall not deny services to any person
because of failure to contribute. Methods to receive contributions shall ensure anonymity and
protect the privacy and confidentiality of each recipient with respect to the recipient's
contribution or lack of contribution. The minimum suggested donation shall be developed with
input from the Program Council or other advisory body of participants.
8.5.1 Contractor shall establish written procedures to protect contributions and, fees from Toss,
mishandling, and theft. Such procedures shall be kept on file at Contractor's site.
8.5.2 Contributions are considered program income and shall be used to increase the nutnber of
meals served.
8.6 Meal Charges for Staff and Chests under Sixty (60) Years of Age. Contractor may serve meals
to staff and guests under sixty (60) years of age if doing so will not deprive an eligible
participant of a meal. These individuals shall pay at least the full cost of the meal.
8.6.1 Charges for meals are considered program income and shall be used to increase the
number of meals served.
8.7 Records. Reports and Distribution Information. Contractor shall maintain a system for, the
collection of data that will accurately reflect the Contractor's program and financial operations,
Exhibit A— Performance Work Statement Page 7 of 9 Contract # 547767
City of National City Amendment #6
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A —PERFORMANCE WORK STATEMENT
will meet requirements with respect to confidentiality, and fulfill the information required by
this contract.
8.7.1 Contractor shall ensure that all employee who have access to confidential, sensitive, and or
personal information of participants of this program complete annual Security Awareness
Training via the CDA website. http://www.aging.ca.gov/ProgramsProviders Contractor is
responsible for maintaining reification of completion of training on -site and will make
verification available to COR upon request.
8.8 Holidays. A maximum of twelve (12) recognized holiday closings will be allowed per year.
These holidays must be submitted in advance to the COR at the beginning of each fiscal year.
Exceptions will be handled on a case -by -case basis.
8.8.1 If more than twelve (12) holiday closings are taken, Contractor must make up the days
lost.
8.9 Data Collection and Reporting
8.9.] Contractor shall utilize the AIS-identified Automated Data Collection System to:
8.9.1.1 Register and maintain all client demographic and assessment data for all
active clients within each fiscal year.
8.9.1.2 Track and report all service unit delivery data (via bar-coding and manual
data entry) within each fiscal year.
8.9.2 Contractor shall maintain and report accurate, daily meal counts, nutrition education and
transportation units in the County -identified Automated Data Collection System.
8.9.3 Contractor shall submit monthly summary reports of the information listed above in 8.7
and claims to MS Contract Operations by the fifteenth (15th) of the month following the
month in which the services were provided. Claims will be• paid upon successful
determination of reconciled data as mentioned in paragraphs 8.9.1.1 and 8.9.1.2 above.
8.9.4 Contractor shall submit a completed report of actual costs expended for each service
category at the end of each contract fiscal year for the tern of the contract, as requested by
the County, in the form and format as provided by AIS.
8.10 Customer Satisfaction Survey. Contractor shall annually obtain the views of participants
regarding the services received through the development and utilization of a customer
satisfaction survey which is to be pre -approved by the County.
8.10.1 Contractor shall provide a summary report of the results of the satisfaction survey to the
COR by the fifteenth (15ih) of the month following the completion of the survey cycle.
8.10.2 Contractor shall achieve an overall "very satisfied" or "somewhat satisfied" rating from
a minimum of' ninety percent (90%) of clients with each Customer Satisfaction Survey.
Contractor shall incrementally improve service each year to achieve this rating.
8.10.3 Contractor shall make all survey results available to COR upon request.
9. Disaster Preparedness
9.1 A's a provider of critical services to seniors and persons with a disability during a disaster,
Contractor shall:
Exhibit A — Performance Work Statement Page 8 of 9 Contract N 547767
City of National City Amendment #6
COUNTY OF SAN DIEGO — DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO. 07
To City of National City. Pursuant to the contract changes clause, you are directed to make the changes described herein to
the Contract or do the following described work not included in the previous agreed on Statement of Work.
Title of Contract, Project, or Program: Senior Nutrition Program Effective Date: April 1, 2017
Description of Contract Change(s) and/or Work To Be Done:
1) The Signature Page of the Services Template is modified as follows:
a) Compensation. The compensation for Option Year Two (Fiscal Year 2016-2017) is increased by $23,178, from
$330,260 to $353,438.
b) Total contract price is increased by $23,178, from $1,302,552, for a revised new total of $1,325,730.
PLEASE NOTE: A copy of the revised "Signature Page" marked AMENDMENT #07 is attached for your convenience.
Do not remove and replace the original "Signature Page".
Description of Additional Contract Change(s) and/or Work To Be Done:
2) Exhibit A, Statement of Work, is modified as follows:
a) Section 1. Scope of Work
The following sentence is removed at the end of the paragraph: "Contractor may also distribute supplemental
produce to home -delivered meal clients."
Section 2. Background Information
Delete the second paragraph.
Section 4. Deliverables
Delete items 4.27 through 4.2.7.4.
Section 6. Payment for Services
Delete item 6.2.4 and renumber subsequent items.
Section 8. Specific Requirements. for Service Delivery
Delete item 8.1.2.
b)
c)
d)
e)
3) Exhibit C, Payment Schedule for Fiscal Year 2016-2017 is modified as follows:
a) Add row: Exhibit A Reference, 4.1; Services, Supplemental OTO C-1#; Funding Source, Title 11I-Cl(1); # of
Service Units is 19,493; Fixed Supplemental Rate is $0.35; Total is $6,823,
b) Add row: Exhibit A Reference, 4.2; Services, Supplemental OTO C-2#: Funding Source, Title I11-C2(2); # of
Service Units is 7,629; Fixed Supplemental Rate is $0.35; Total is $2,670.
c) One -tithe -only (OTO)-C1 Total is increased from $0 to $15,085.
d) Delete Row: Exhibit A Paragraph Reference 4.2.7; Services is "More on the Menu (MOM)**** .
e) TOTAL for the Period of July 1, 2016 — June.30, 2017 is increased by $23,178, from $330,260 to $353,438.
f) Under the table:
(I) Delete, "****MOM funds may only be used between effective date of Amendment #06 and 6/30/17."
(2) Add atter the last line of notes, "# Supplemental OTO is effective April 1 — June 30, 2017."
Please ADD the following:
1. Exhibit A - Statement of Work with pages marked AMENDMENT #07.
2. Exhibit C for July 1, 2016-June 30, 2017 with pages marked AMENDMENT #07.
All other Terms and Conditions remain in effect
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above.
We, the undersigned Contractor, have given careful consideration
to the change proposed and hereby agree, if this proposed change
is approved, that we will provide all equipment, furnish all
materials, except as may otherwise be noted above, and perform all
services necessary for the work specified herein, and will accept as
full payment the increased amount of $353,438 for Fiscal Year
2016— 2017.
Contract time for completion remains unchanged.
Revised Contract Total Price is $1,325,730.
THIS AMENDMENT IS NOT VALID UNLESS SIGNED BY
THE DEPARTMENT OF PURCHASING AND
CONTRACTING.
Department Review and ecommendcd Approval:
By:
Ma Sellers, Acting l3irector
Aging & Independence Services
Dale:
//�
CONTRACT #547767 AMENDMENT f107
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO. 07
By:
Date: 3/2b/ 2011
Ron Morrison, Mayor; City of National City
1243 National City Blvd.
National City, CA 91950
Phone: (619) 336.4243
rorrison@nationalcityca.gov
APPRU VED:
Director
D'partmentof urchasin and Contracting
Date: /7
CONTRACT #547767 AMENDMENT P07
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
' FOR SENIOR NUTRITION PROGRAM
SIGNATURE PAGE
AGREEMENT TERM. This Agreement shall be effective this 1" day of July, 2014 ("Effective Date") and end on
June 30, 2015 ("Initial Term") for a total Agreement period of one (1) year.
OPTION TO EXTEND. The County's option to extend is for three (3) increments of one (1) year each for a total
of three (3) years beyond the expiration of the Initial Term, not to exceed June 30, 2018, pursuant to Exhibit C
Pricing Schedule. Unless County notifies Contractor in writing, not less than thirty (30) days prior to the expiration
date that they do not intend to renew the Agreement; the Agreement will be automatically renewed for another year.
Options To Extend For One To Six Additional Months At End Of Agreement. County shall also have the
option to extend the term of this Agreement in one or more increments for a total of no less than one (1) and no
more than six (6) calendar months at the discretion of the County Purchasing and Contracting Director. Each
extension shall be effected by written notice delivered to Contractor no less than fifteen (15) calendar days
prior to expiration of any Agreement term.
The rates set forth in Article 4, Exhibit C, or other pricing section of this Agreement shall apply to any option
exercised pursuant to this option clause unless provision for appropriate price adjustment has been made
elsewhere in this Agreement or by Agreement amendment. All payments are subject to "Availability of
Funds."
COMPENSATION: Pursuant to Exhibit C, County agrees to pay Contractor a sum of three hundred forty eight
thousand one hundred twenty one dollars ($348,121) for the initial term of this Agreement; three hundred twenty
two thousand nine hundred twenty nine dollars ($322,929) for the first option year; three hundred fifty three
thousand four hundred thirty eight dollars ($353,438) for the second option year; and three hundred one thousand
two hundred forty two dollars ($301,242) for the third option year, for a maximum Agreement amount of one
million three hundred twenty five thousand seven hundred thirty dollars ($1,325,730) in accordance with the method
of payment stipulated in Article 4. It is understood that the parties will meet and confer on the contract price if
adjustments are made to the scope of work for an extension of the term or terms. These discussions shall not obligate
either party to make a requested adjustment to the scope of work or price except as otherwise set forth in this
Agreement, nor shall it relieve either party of its obligations under the Agreement.
COR. The County has designated the following individual as the Contracting Officer's Representative ("COR")
Carly Morales, Contract Administrator
Aging & Independence Services
5560 Overland Ave, Suite 310
San Diego, CA 92123
Phone: (858) 879-7748; Fax: (858) 694-2316;
Email: Carly.Morales@sdcounty.ca.gov
CONTRACTOR'S REPRESENTATIVE. The Contractor has designated the following individual as the
Contractor's Representative.
Leslie Deese; City Manager
City of National City
1243 National City Blvd.
National City, CA 91950
Phn: (619) 336-4240; FAX: (619) 336-4327
Email: Ideese@nationalcityca.gov
Services Template Page 1 of 1 rev 12f16/2013 v2
City of National City Amendment #07
Contract N547767
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
1. Scope of Work/Purpose
Contractor shall provide nutritionally sound meals and support services to individuals sixty (60) years
old and older living throughout San Diego County. The meals shall be provided in two (2) settings:
congregate (group setting) at Senior Dining Centers, and home delivery to frail seniors. There is no
charge to the senior for these services, but Contractor shall provide the opportunity for the senior to
make a contribution. Priority shall be given to serving persons with the greatest economic or social
needs, in particular low-income minority individuals.
2. Background Information
The Senior Nutrition Program, which began in the County of San Diego in 1975, is funded through
Title III of the Older Americans Act, a federal program administered by state and county
governments and operated under rules, policies, and regulations of the California Department of
Aging (CDA). Aging & Independence Services (AIS), as an Area Agency on Aging, oversees this
program for the County of San Diego. Nutrition services assist older individuals to live
independently by promoting better health and reduced isolation through a program of coordinated
congregate meals, home -delivered meals, transportation and supportive services. Various contractors
provide lunch for seniors at several sites throughout the county, and many contractors also provide
home -delivered meals. Breakfast is also provided at some sites.
Live Well San Diego was developed by the County of San Diego as a comprehensive, innovative
strategy on wellness. This long-term plan combines the efforts of partners inside and outside county
government to help all residents be healthy, safe and thriving. All HHSA contractors, to the extent
feasible, are expected to advance this initiative, which is being implemented in a phased approach.
The first phase, Building Better Health, was adopted by the Board of Supervisors on July 13, 2010.
Building Better Health focuses on improving the health of residents and supporting healthy clibices.
The second phase, Living Safely, was adopted October 9, 2012. The goal of Living Safely is to ensure
residents are protected, neighborhoods are safe, and communities are resilient. The third phase,
Thriving, will be implemented in 2014 with a goal to promote communities in which residents can
enjoy the highest quality of life. Section 10 of this Performance Work Statement contains specific
initiatives related to the contract.
Information about the Live well San Diego initiative can be found at:
http://www.sdcounty.ca.gov/hhsa/program/sd/live well san siego/index.html
3. Goal
3.1 Contractor shall provide the services described herein to accomplish the following goals:
3.1.1 Assist individuals sixty (60) years and older to live independently because of better
health and reduced isolation as a result of the Senior Nutrition Program, a program of
coordinated congregate meals, home -delivered meals, and referrals to appropriate
supportive services.
4. Deliverables
4.1 Congregate Meals. Contractor shall provide the maximum number of meals annually, pursuant
to Exhibit C, to seniors in a congregate setting a minimum of five (5) days per week. A lesser
Exhibit A — Performance Work Statement Page 1 of 9 Contract 4547767
City of National City Amendment 47
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
frequency must be approved in advance by the County. The number of meals shall be based
upon historical actuals and shall not exceed the annual amount without prior County approval.
4.1.1 Contractor shall complete an assessment to determine the eligibility of participants. All
assessments shall be made available to the Contracting Officer's Representative (COR)
upon request.
4.1.2 Contractor shall complete a reassessment of the participant's need on an annual basis
prior to or on the date of the original assessment.
4.1.3 Contractor shall have a paid staffmember or a trained volunteer responsible for the day-
to-day activities at each site, and be physically on site during the time nutrition program
activities are taking place.
4.1.4 Contractor shall ensure that each site has equipment, including tables and chairs, which
are sturdy and appropriate for older individuals.
4.1.5 Each meal shall contain at least one-third (1/3) of the current Dietary Reference Intakes
(DRIs) as established by the Food and Nutrition Board, Institute of Medicine, National
Academy of Sciences (2007), which are incorporated by reference.
http://www.iom.edu/Activities/Nutrition/SummarvDRIs/—/media/Fi les/Activity%20Files
/Nutrition/DRIs/5 Summary%20Table%20Tables%201-4.pdf
4.1.6 Meals shall comply with the Dietary Guidelines for Americans (2010, 7th edition)
established by the U.S. Department of Agriculture and the U.S. Department of Health
and Human Services.
http://fn ic.nal.usda.aov/dietary-au idance/dietary-guidelines
4.1.7 Meals shall be planned in accordance with Title 22, Social Security, Division 1.8
California Department of Aging, Chapter 4.(1) Title III Programs — Program and Service
Provider Requirements, Article 5. Title III C- Elderly Nutrition Program (herein referred
to as Title 22) Section 7638.5 Nutrition Requirements of Meals
https://www.aging.ca.aov/ProaramsProviders/AAA/Nutrition/Code of Regulations/
and CDA Program Memo 12-17 (P) Nutrition Older Americans Act Nutrition Services
Menu Guidance for Compliance with Dietary Guidelines for Americans, 2010.
httns://www.aainu.ca.aov/PMM2012
4.1.8 If the program provides two (2) meals per day, a minimum of two-thirds (2/3) of the
DRI must be provided.
4.2 Home -Delivered Meals. Contractor shall provide the maximum number of home -delivered
meals annually, pursuant to Exhibit C, to seniors a minimum of five (5) days per week.
4.2.1 Contractor shall assess the level of need for home -delivered nutrition services of each
eligible participant.
4.2.1.1 The initial assessment may be conducted by telephone.
4.2.1.2 A written assessment shall be conducted in the participant's home within two
(2) weeks of initiation of services, and shall include an assessment of the
type of meal (e.g. hot, cold, frozen) that is appropriate for the participant in
their living environment.
Exhibit A — Performance Work Statement Page 2 of 9 Contract N 547767
City of National City Amendment47
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
4.2.1.3 A reassessment of the participant's need shall be completed quarterly and a
reassessment in the participant's home shall be conducted at least every other
quarter.
4.2.1.4 All assessments shall be made available to COR upon request.
4.2.2 Contractor shall provide written instructions for handling and re -heating of the meal in
the language of the participant receiving the meal.
4.2.3 Each meal shall contain at least one-third (1/3) of the current Dietary Reference Intakes
(DRIs) as established by the Food and Nutrition Board, Institute of Medicine, National
Academy of Sciences (2007), which are incorporated by reference.
http://www.iom.edu/Activities/Nutrition/SummaryDRls/—/med ia/Fi les/Activity%20File
s/Nutrition/DRIs/5_Summary%20Table%20Tab1es%201-4.nd f
4.2.4 Meals shall comply with the Dietary Guidelines for Americans (2010, 7th edition)
established by the U.S. Department of Agriculture and the U.S. Department of Health
and Human Services.
http://fnic.nal.usda.gov/dietaiy-guidance/dietary-guidelines
4.2.5 Meals shall be planned in accordance with Title 22, Social Security, Division 1.8
California Department of Aging, Chapter 4.(1) Title III Programs — Program and
Service Provider Requirements, Article 5. Title III C- Elderly Nutrition Program
(herein referred to as Title 22) Section 7638.5 Nutrition Requirements of Meals
https://www.auina.ca.aov/ProgramsProviders/AAA/Nutrition/Code of Regulations/
and CDA Program Memo 12-17 (P) Nutrition Older Americans Act Nutrition Services
Menu Guidance for Compliance with Dietary Guidelines for Americans, 2010.
https://www.aging.ca.gov/PM/#20 ] 2
4.2.6 If the program provides two (2) meals per day, a minimum of two-thirds (2/3) of the
DR1 must be provided.
4.3 Transportation. Contractor shall provide units of transportation annually, pursuant to Exhibit C,
to eligible program participants. Contractor shall count each trip to and from Senior Dining
Centers as a one-way trip.
4.3.1 Contractor's staff and/or volunteers providing transportation services shall possess a
current and valid driving license issued by the State of California, and Contractor shall
maintain a copy(ies) of said licenses on site for review by COR. Drivers shall maintain
the appropriate type of California license for the size vehicle used to transport
passengers.
4.4 Nutrition Education. Contractor shall provide a minimum of four (4) nutrition education units
per contract year to participants in each of Contractor's congregate sites and home delivered
meal programs.
4.4.1 Nutrition Education services shall be provided in accordance with Title 22, Section
7638.11. Nutrition Education Services for Participants.
4.4.2 Nutrition Education shall include teaching participants about healthful food choices,
balancing food and physical activity, and promoting behaviors recommended in the
Dietary Guidelines for Americans.
Exhibit A — Performance Work Statement Page 3 of 9 Contract # 547767
City of National City Amendment #7
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
4.4.3 The County Contractor for Registered Dietitian services shall provide input, review and
approve the content of nutrition education prior to presentation.
4.4.4 Contractor shall develop an annual nutrition education plan which shall be implemented,
monitored and kept on file.
5. Target Population and Geographic Service Area
Contractor shall provide services to individuals sixty (60) years old and older living throughout the
County of San Diego. Priority shall be given to serving persons with the greatest economic or social
needs, in particular low-income minority individuals.
5.1 Congregate dining site location, days of service, hours of service and type(s) of meal served
(breakfast and/or lunch):
Dining Site: George H. Waters Senior Nutrition Center, 1415 D Ave., National City, CA 91950
5.2 Home -delivered meal zip codes: 91950
6. Payment for Services
6.1 Contractor shall submit a monthly claim for the actual service deliverables for the prior month to
the COR by the fifteenth (156) of the following month.
6.1.1 Claims and data not submitted by the fifteenth (15th) of the month will not be processed
for payment until all required information is submitted.
6.2 Funding Components: Fiscal Terms and Conditions. The Senior Nutrition Program is funded
by the following components and follow the fiscal terms and conditions listed below:
6.2.1 Older Americans Act (OAA)/California Department of Aging (CDA) Title III
Allocation. This funding is allocated as follows:
6.2.1.1 State of California C-1 Funding Stream. This is the fixed supplemental rate
dollar amount for a portion of Contractor's congregate meals costs.
Payments are monthly compensation payments to Contractor for the
provision of congregate meals according to Exhibit A, Performance- Work
Statement.
6.2.1.2 State of California C-2 Funding Stream. This is the fixed supplemental rate
dollar amount for a portion of Contractor's home -delivered meal costs.
Payments are monthly compensation payments to Contractor for the
provision of home -delivered meals according to Exhibit A, Performance
Work Statement.
6.2.1.3 State of California B Funding Stream. This is the fixed supplemental rate
dollar amount for a portion of Contractor's transportation costs. Payments
are monthly compensation payments to Contractor for the provision of
transportation (one-way trips) services according to Exhibit A, Performance
Work Statement.
6.2.2 Nutrition Services Incentive Program (NSIP). This is the fixed supplemental rate
dollar amount for incentive payments from the NSIP. NSIP payments are monthly
incentives based on Contractor's ongoing high achievement based on the number of
meals (C-1 and C-2) served during the prior contract year. This amount will be
Exhibit A— Performance Work Statement Page 4 of 9 Contract # 547767
City of National City Amendment#7
1
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A —PERFORMANCE WORK STATEMENT
determined annually by the County, based on funds received from the State and
Contractor's prior year's performance (i.e., meals served). NSIP funds shall be used to
purchase food to be used in the Senior Nutrition Program and not to meet cost sharing
or to match funds for any other federal program.
6.2.3 One -Time -Only (OTO) Allocation. OTO allocations are one-time annual monetary
awards for designated goods or services related to Title C-1, C-2 or B Programs, which
are directly related to the Senior Nutrition Program, based on special cost
reimbursement requests from Contractor. OTO awards are based on funds received
from the State of California, and must be approved in advance by the County.
Contractor shall procure the goods or services by utilizing competitive measures, and
provide documentation of receiving three (3) or more quotes to substantiate fair and
reasonable pricing. County will reimburse costs upon submission of receipts with the
invoice in the month following the month in which the expenditure(s) occurred.
6.2.4 Contractor's program income, which is participant donations/contributions and guest
fees.
6.2.5 Contractor's other revenue, such as fundraising.
Said compensation is not designed to fully fund the Senior Nutrition Program. The
fixed supplement rates are determined to offset the cost of providing services based on
and subject to availability of funds from the State of California, California Department
of Aging (CDA).
The County shall have the authority to increase or reduce the contract compensation,
via the issuance of a Unilateral Amendment, signed by the County's Director of
Purchasing and Contracting, as required to execute 6.2.2 and 6.2.3 above.
7. General Requirements for Service Delivery
7.1 Contractor's services shall be based upon the Califomia Code of Regulations, Title 22, The
California Retail Food Code (CRFC)
http://www.sdeounty.ca.gov/deh/food/pdf/publications calcode.pdf, and comply with the
Division of Occupational Safety and Healthy (Cal/OSHA), Department of Industrial Relations
requirements https://www.dir.ca.gov/dosh/ regarding staff and participant safety.
7.1.1 Contractor shall possess a valid health permit from the County of San Diego Department
of Environmental Health http://www.sdcounty.ca.gov/deh/ for all food preparation sites.
A copy of a valid health permit for a subcontracted Caterer must be kept on file onsite.
7.1.2 Food preparation is defined as packaging, processing, assembling, portioning, or any
operation that changes the form, flavor or consistency of food.
7.2 Contractor shall comply with the Division of Occupational Safety and Health (Cal/OSHA),
California Department of Industrial Relations requirements regarding staff and participant
safety. All Contractor facilities are subject to inspection and approval.
7.3 Performance Expectations. Contractor shall maintain ninety-five percent (95%) compliance with
service levels stated in this Agreement. A Performance Improvement Plan may be required to
be submitted by Contractor if Contractor consistently (i.e., three (3) consecutive months or
more) falls below ninety percent (90%) of the service levels. Service levels shall be reviewed
monthly, quarterly, and annually by Contractor and County staff. Failure to bring service levels
Exhibit A — Performance Work Statement Page 5 of 9 Contract N 547767
City of National City Amendment 47
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO,.HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
up to the contracted levels may result in re -negotiation of the contracted service levels or
termination of the contract. The budget level will be revised to be commensurate with the lower
level of service(s).
7.4 Reference to AIS. All printed materials, publicity, and media outreach prepared or conducted by
Contractor shall include a reference to Aging & Independence Services as a funding source.
Copies of publicity materials related to programs identified in this contract shall be filed with
Aging & Independence Services Contract Operations.
7.5 Match. Contractor is required to provide a minimum of a fifteen percent (15%) match for
program costs in cash or in -kind income.
7.6 Cultural Competence and Diversity. Contractor shall support the County of San Diego, Health
and Human Services Agency, and Aging & Independence Services through organizational and
systematic practices demonstrating cultural competence and diversity. Contractor shall have an
employee training plan that addresses these competencies. All services provided shall be
oriented to meet the linguistic and cultural needs of the diverse clients to be served.
8. Specific Requirements for Service Delivery
8.1 Food Service. Contractor shall:
8.1.1 Provide a hot or other appropriate meal that meets minimum nutrition requirements, served
a minimum of five (5) or more days a week in a congregate setting. Meals to participants
who are homebound must be made available every day of the year, although frozen meals
for the weekend or holidays may be delivered during the week (see above for Title 22 link).
Meals shall be prepared, served and delivered in a manner which complies with local public
health laws and regulations.
8.2 Support Services. Contractor shall conduct outreach activities to ensure participation of eligible
older persons, particularly those in greatest economic or social need. Contractor must develop or
maintain coordination with other social services agencies and plan for and provide nutrition
education services.
8.3 Advisory Role of Participants. Contractor shall have procedures for obtaining the views of
participants regarding the services they receive. This may be implemented through the
establishment of a Program Council or other advisory body of participants.
8.4 Staffing/Administration. Contractor shall maintain an adequate number of qualified persons to
assure the satisfactory implementation of: program leadership; program planning; provision of
nutrition services; outreach and other services; volunteer activities; financial and contract
management; data collection for required federal, State and County reports and records.
Notification of program changes must be made to the County within twenty-four (24) hours
when said changes will affect the delivery of services to the participants.
8.4.1 Contractor shall comply with Title 22 Section 7636.3 Staff Qualifications.
https://www.aging:ca.aov/ProgramsProviders/AAA/Nutrition/Code of Regulations/
8.5 Meal Contributions by Eligible Participants. Eligible persons receiving nutrition services shall
be given the opportunity to contribute to the costs of the service provided and shall determine for
themselves what they are able to contribute. Contractor shall not deny services to any person
because of failure to contribute. Methods to receive contributions shall ensure anonymity and
protect the privacy and confidentiality of each recipient with respect to the recipient's
Exhibit A — Performance Work Staement Page 6 of 9 Contract it 547767
City of National City Amendment 47
u
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
contribution or lack of contribution. The minimum suggested donation shall be developed with
input from the Program Council or other advisory body of participants.
8.5.1 Contractor shall establish written procedures to protect contributions and fees from loss,
mishandling, and theft. Such procedures shall be kept on file at Contractor's site.
8.5.2 Contributions are considered program income and shall be used to increase the number of
meals served.
8.6 Meal Charges for Staff and Guests under Sixty (60) Years of Age. Contractor may serve meals
to staff and guests under sixty (60) years of age if doing so will not deprive an eligible
participant of a meal. These individuals shall pay at least the full cost of the meal.
8.6.1 Charges for meals are considered program income and shall be used to increase the
number of meals served.
8.7 Records, Reports and Distribution Information. Contractor shall maintain a system for the
collection of data that will accurately reflect the Contractor's program and financial operations,
will meet requirements with respect to confidentiality, and fulfill the information required by
this contract.
8.7.1 Contractor shall ensure that all employee who have access to confidential, sensitive, and or
personal information of participants of this program complete annual Security Awareness
Training via the CDA website. http://www.aging.ca.gov/ProgramsProviders Contractor is
responsible for maintaining reification of completion of training on -site and will make
verification available to COR upon request.
8.8 Holidays. A maximum of twelve (12) recognized holiday closings will be allowed per year.
These holidays must be submitted in advance to the COR at the beginning of each fiscal year.
Exceptions will be handled on a case -by -case basis.
8.8.1 If more than twelve (12) holiday closings are taken, Contractor must make up the days
lost.
8.9 Data Collection and Reporting
8.9.1 Contractor shall utilize the AIS-identified Automated Data Collection System to:
8.9.1.1 Register and maintain all client demographic and assessment data for all
active clients within each fiscal year.
8.9.1.2 Track and report all service unit delivery data (via bar-coding and manual
data entry) within each fiscal year.
8.9.2 Contractor shall maintain and report accurate, daily meal counts, nutrition education and
transportation units in the County -identified Automated Data Collection System.
8.9.3 Contractor shall submit monthly summary reports of the information listed above in 8.7
and claims to AIS Contract Operations by the fifteenth (151h) of the month following the
month in which the services were provided. Claims will be paid upon successful
determination of reconciled data as mentioned in paragraphs 8.9.1.1 and 8.9.1.2 above.
8.9,4 Contractor shall submit a completed report of actual costs expended for each service
category at the end of each contract fiscal year for the term of the contract, as requested by
the County, in the form 'and format as provided by AIS.
Exhibit A — Performance Work Statement Page 7 of 9 Contract # 547767
City of National City Amendment#7
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT A — PERFORMANCE WORK STATEMENT
8.10 Customer Satisfaction Survey. Contractor shall annually obtain the views of participants
regarding the services received through the development and utilization of a customer
satisfaction survey which is to be pre -approved by the County.
8.10.1 Contractor shall provide a summary report of the results of the satisfaction survey to the
COR by the fifteenth (15th) of the month following the completion of the survey cycle.
8.10.2 Contractor shall achieve an overall "very satisfied" or "somewhat satisfied" ratingfrom
a minimum of ninety percent (90%) of clients with each Customer Satisfaction Survey.
Contractor shall incrementally improve service each year to achieve this rating.
8.10.3 Contractor shall make all survey results available to COR upon request.
9. Disaster Preparedness
9.1 As a provider of critical services to seniors and persons with a disability during a disaster,
Contractor shall:
9.1.1 Establish and maintain a disaster plan to ensure preparedness and the ability to continue to
deliver services during and post -disaster.
9.1.2 Provide the County with the following:
9.1.2.1 Primary and secondary emergency contact phone numbers.
9.1.2.2 Status updates, upon request, during and post -disaster, including the following at
a minimum:
9.1.2.2.1 Operability of sites and/or services.
9.1.2.2.2 Services provided to the target population.
9.1.2.2.3 Service capacity.
10. Live Well San Diego and Related Initiatives
10.1 Contractor shall provide County -supplied SNAP/CalFresh program information to all senior
nutrition clients as the information is available.
10.2 Contractor shall ensure policies that support tobacco -free environments are in place, which
includes:
10.2.1 Smoke -free entrances.
10.2.2 Smoke -free facilities (no designated smoking areas).
10.2.3 No smoking signs are posted at all entrances/exits.
10.3 Contractor shall ensure staff are trained in elder abuse awareness and know how and when to
report if they suspect an elder may have symptoms of abuse or neglect. Contractor may contact
local law enforcement or 1-800-510-2020 to report suspected elder abuse.
10.4 Contractor will include, when feasible, the use of locally grown foods and identify potential
partnerships and relationships with local producers and providers of locally grown foods.
Exhibit A — Performance Work Statement Page 8 of 9 Contract H 547767
City of National City Amendment 47
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report)
expended shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR FISCAL YEAR July 1, 2016 — June 30, 2017
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplemental
Rate
Total***
4.1
Congregate Meals
Titl (j)I-Cl
45,600
$4.37
$199,272
4.1
Supplemental OTO C-1#
Title (;)I-Cl
19,493
$0.35
$6,823
4.2
Home -Delivered Meals
Title (2)I-C2
18,000
$4.25
$76,500
4.2
Supplemental OTO C-2#
Title 2) -C2
7,629
$0.35
$2,670
4.4
Transportation
Title III-B (3)
1,200
$5.00
$6,000
4.1
Incentive Payments*
NSIP-C1
45,600
$0.78
$35,568
4.2
Incentive Payments*
NSIP-C2
18,090
$0.64
$11,520
6.2.3
One -time -only (OTO)**
OTO-CI
N/A
N/A
$15,085
6.2.3
One -time -only (OTO)**
OTO-C2
N/A
N/A .
$0
TOTAL
$353,438
(1) State of California C-Ifunding stream
(2) State of California C-2 funding stream
(3) State of California B funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO funds are restricted to the purchase or repair of equipment and/or County -provided vehicles. Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
***Dollar amounts in the total column have been rounded to the nearest dollar. $0.49 or less is rounded down,
$0.50 or higher is rounded up.
# Supplemental OTO is effective April 1 — June 30, 2017.
Exhibit C — Payment Schedule
City of National City
Page 1 of 1
Contract #547767
Amendment #07
2611/R6/28 Pal:36 39s
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO.08
City of National City ("Contr ctor") and the County of San Diego ("County") enter into this amendment ("Amendment") to amend
the above -referenced contract ("Contract") as described herein.
'title of Contract; Senior Nutrition Program Amendment Effective Date: July 1, 2017
Description of Contract Change(s):
1. Exhibit C, Payment Schedule for Fiscal Year 2017-2018 is added:
a) Congregate Meals: # of Service Units is 37.994; Fixed Supplemental Rate is $4.61; Total is $175,152.
b) Home -Delivered Meals: # of Service Units is 15.402; Fixed Supplemental Rate is $4.47; Total is $68,847.
c) Incentive Payments* NSIP-C1: 11 of Service Units is 37,994; Fixed Supplemental Rate is $0.80; Total is $30,395.
d) Incentive Payments* NSIP-C2: # of Service Units is 15,402; Fixed Supplemental Rate is $0.68; Total is $10,473.
c) TOTAL for the Period ofJuly 1, 2017 — June 30, 2018 is $284,867.
2. Compensation: The compensation due to Contractor under the Contract is decreased by an amount of $ I6,375, for an amended
total contract price not to exceed $1,309,355 with an amended Fiscal Year 2017 -- 2018 price of $284,867.
Revised Maximum Contract Total Price is $1,309,355.
3. The Contract term remains unchanged
Please ADD the following:
1. Exhibit C with pages marked AMENDMENT #08.
All other terms and conditions of the Contract shall remain in effect.
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date set forth above. This
Amendment is not valid unless signed by Contractor and the County Department of Purchasing and Contracting.
CO, COUNTY:
By
Date: ^ 2-6 .— /
Ron Morrison, Mayor; City of National City
1243 National City Blvd.
National City, CA 91950
Phone: (619) 336-4243
rrnorrison@nationalcityea.gov
Department Review and Recgmmended Approval:
MARK SELLERS, Acting Director
Aging & Independence Services
Date: C�� •'
0, Director
urchasin_ and Contracting
517J2017 v4
CONTRACT # 547767 AMENDMENT # 02
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
SIGNATURE PAGE
AGREEMENT TERM. This Agreement shall be effective this I" day of July, 2014 ("Effective Date") and end on
June 30, 2015 ("Initial Term") for a total Agreement period of one (I) year. -
OPTION TO EXTEND. The County's option to extend is for three (3) increments of one (1) year each for a total -
of three (3) years beyond the expiration of the Initial Term, not to exceed June 30, 2018, pursuant to Exhibit C
Pricing Schedule. Unless County notifies Contractor in writing, not less than thirty (30) days prior to the expiration
date that they do not intend to renew the Agreement; the Agreement will be automatically renewed for another year.
Options To Extend For One To Six Additional Months At End Of Agreement. County shall also have the
option to extend the tern of this Agreement, in one or more increments for a total of no less than one (1) and no
more than six (6) calendar months at the discretion of the County Purchasing and Contracting Director. Each
extension shall be effected by written notice delivered to Contractor no less than fifteen (15) calendar days
prior to expiration 'of any Agreement term. -.
The rates set forth in Article 4, Exhibit C, or other pricing section of this Agreement shall apply to any option
exercised pursuant to this option clause unless provision for appropriate price adjustment has been made
elsewhere in this Agreement or by Agreement amendment, All payments are subject to "Availability of
Funds."
COMPENSATION: Pursuant to Exhibit C, County agrees to pay Contractor a sum not to exceed three hundred
forty eight thousand one hundred twenty one dollars ($348,121) for the initial term of this Agreement; three hundred
twenty two thousand nine hundred twenty nine dollars ($322,929) for the first option year; three hundred fifty three
thousand four hundred thirty eight dollars ($353,438) for the second option year; and two hundred eighty four
thousand eight hundred sixty seven dollars ($284,867) for the third option year, for a maximum Agreement amount
of one million three hundred nine thousand three hundred fifty five dollars ($1,309,355) in accordance with the
method of payment stipulated in Article 4. It is understood that the parties will meet and confer on the contract price
if adjustments are made to the scope of work for an extension of the term or terms. These discussions shall not
obligate either party to make a requested adjustment to the scope of work or price except as otherwise set forth in
this Agreement, nor shall it relieve either party of its obligations under the Agreement.
COR. The County has designated the following individual as the Contracting Officer's Representative ("COR")
Carly Morales, ContracvAdministrator
Aging & Independence Services
5560 Overland Ave, Suite 310
San Diego, CA 92123
Phone: (858) 879-7748; Fax: (858) 694-2316;
Email: Carly.Morales@sdcounty.ca.gov
CONTRACTOR'S REPRESENTATIVE. The Contractor has designated the following individual as the
Contractor's Representative.
Leslie Deese; City Manager
City of National City
1243 National City Blvd.
National City, CA 91950
Phn: (619) 336-4240; FAX; (619) 336-4327
Email: Ideese@nationalcityca.gov
Services Template Page 1 of 1 rev 12/16/2013 v2
City of National City Amendment #08
Contract /1547767
COUNTY CONTRACT NUMBER 547767 •
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES'AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM •
EXHIBIT C —PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of Califomia,
California Department of Aging (CDA). A completed report of actual costs (closeout report)
expended shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR FISCAL YEAR July 1, 2017 — June 30, 2018
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplemental
Rate
Total***
4.1
Congregate Meals
Titl �1) HI-Cl
37,994
$4.61
$] 75,.152
4.2
Home -Delivered Meals
Titl (2)I-C2
15,402
$4.47
$68,847
4.1
Incentive Payments*
NSIP-C1
37,994
$0.80
$30,395
4.2
Incentive Payments*
NSIP-C2
15,402
$0.68
$10,473
6.2.3
One -Time -Only (OTO)**
OTO-CI
NA
NA
$0
6.2.3
One -Time -Only (OTO)**
OTO-C2
NA
NA
$0
TOTAL
$284,867
(1) State of California C-1 funding stream
(2) State of California C-2 funding stream
(3) State of California B funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO funds are restricted to the purchase or repair of equipment and/or County -provided vehicles. Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
***Dollar amounts in the Total column have been rounded to the nearest dollar. $0.49 or less is rounded down,
$0.50 or higher is rounded up.
Exhibit C —Payment Schedule Contract # 547767
City of National City
Page 1 of 1
Amendment# 08
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
ARTICLE 14
INFORMATION PRIVACY AND SECTJRITYPROVISION
14.1 Recitals. (R e v. Dec 2 017) This Article is intended to protect the privacy and security of County information that
Contractor may create, receive, access, store, transmit, and/or destroy under this Agreement. In addition to the below
Responsibilities, contractor shall be in compliance with the following rules, regulations, and agreements, as applicable:
14.1.1 Health Insurance Portability and Accountability Act, specifically, Public Law 104-191, the Health Information
Technology for Economic and Clinical Health Act, Public Law 111-005,. 42USC section 17921 et seq., and
45CFRParts 160 and 164, collectively referred to as "HIPAA;"
14.1.2 County agreements with the State of California, collectively referred to as "State Agreements" and posted on the
County's website at: www.cosdcompliance.org, including:
14.1.2.1 The Medi-Cal Privacy and Security Agreement Between the California Department of Health
Care Services (DHCS) and the County;
14.1.2.2 The Medi-Cal Behavioral Health Services Performance Agreement between DHCS and the
County;
14.1.2.3 The San Diego County Alcohol and Drug Program Administrator Agreement between DHCS and
the County
14.1.2.4 The Refugee Health Agreement between the California Department of Public Health (CDPH) and
the County;
14.1.2.5 14.1.2.E The HIV/AIDS Case Reporting System Data Use Agreement between CDPH and the County; 14.1.2.7 The Childhood Lead Poisoning Prevention Program between CDPH and the County; and
The Standard Agreement between the County and the California Department of Aging.
14.1.3 Title 42 Code of Federal Regulations, Chapter 1, Subchapter A, Part 2.
14.2 Definitions. Terms used, but not otherwise defined, in this Article shall have the same meaning as defined by HIPAA.
14.2.1 "Breach" of Protected Health Information (PHI) shall have the same meaning given to the term "breach" under
HIPAA and "breach" of Personal Information (PI)/Personally Identifiable Information (PII) shall have the same
meaning as given to it under the State Agreements.
14.2.2. "Business Associate," when applicable, shall mean the Contractor.
14.2.3 "County PHI" shall have the same meaning as PHI under HIPAA, specific to PHI under this Agreement.
14.2.4 "County PI/PII" shall have the same meaning as PI/PII under the State Agreements, specific to PI/PII under this
Agreement.
14.2.5 "Covered Entity," when applicable, shall mean the County.
14.2.6 "Security incident" shall have the same meaning as defined by the State Agreements.
14.3 ResponsibilitiesofConiractor.
14.3.1 Use and Disclosure of County PHI/PI/PII. Contractor shall use the minimum County PHUPI/PII required to
accomplish the requirements of this Agreement or as required by Law. Contractor may not use or disclose
County PHUPI/PII in a manner that would violate HIPAA or the State Agreements if done by the County.
14.3.2 Safeguards. Contractor shall develop and maintain a HIPAA-compliant information privacy and security
program to prevent use or disclosure of County PHUPI/PH, other than as required by this Agreement.
14.3.3 Mitigation. Contractor shall mitigate, to the extent practicable, any harmful effects caused by violation of the
requirements of this Article, as directed by the County.
14.3.4 Subcontractors. Contractor shall ensure that any agent, including a subcontractor, to whom it provides County
PHI/PUPII, imposes the same conditions on such agents that apply to Contractor under this Article.
14.3.5 Cooperation with County.
14.3.5.1 Contractor shall provide access to County PHUPUPII, as well as internal practices and records
related to County PHUPUPII, at the written request of County within ten (10) calendar days.
14.3.5.2 Contractor will assist County regarding individual's access, copy, amendment, accounting of
disclosure, and other such requests for County PHI/PI/PH in the time and manner designated by
County.
14.3.6 Breach Reporting. Contractor shall report breaches and suspected security incidents to County Contracting
Officer's Representative and HHSA Privacy Officer, to include:
14.3.6.1 Initial Report.
14.3.6.1.1 Contractor shall email County immediately upon the discovery of a suspected security incident
Article 14 Info Privacy and Security Provisions - Dec 2017
City of National City Conn 547767
Page 1 of 2 aAmendmenttet7910116,
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
that involves data provided to County by the Social Security Administration, as per the State
Agreements.
14.3.6.1.2 Contractor shall email County within one business day of the discovery of any
suspected security incident or breach of County PHUPUPII
14.3.6.1.3 Contactor shall additionally submit a completed County "Privacy Incident Report,"
which is posted on County's website, www.cosdcompliance.org within one (I) business
day.
14.3.6.2 Investigation Report. Contractor shall immediately investigate such suspected security incident or breach
and provide the County a complete report of the investigation within seven (7) working days using County's
"Privacy IncidentReport" form.
14.3.6.3 Notification. Contractor will comply with County's request to notify individuals and/or media and shall pay
any costs of such notifications, as well as any costs associated with the breach. County shall approve the
time, manner and content of any such notifications before notifications are made.
14.3.7 Designation of Individuals. Contractor shall designate a Privacy Official and a Security Official to oversee its privacy
and security requirements herein.
14.3.8 Data Security. Contractor shall comply with, as applicable, data privacy and security requirements specified by
HIPAA and the State Agreements, which may include, but is not limited to:
14.3.8.1 Workforce members, including employees, interns, volunteers, subcontractors, etc., with access to
applicable County PHUPI/PII shall:
14.3.8.1.1 Complete privacy and security training to include a signed certification within thirty
(30) days of hire, and at least annually thereafter;
14.3.8.1.2 Sign a confidentiality statement, prior to access to such PHI/PI/PII; and
14.3.8.1.3 Wear an identification badge at facilities that contain such PHI/PI/PH
14.3.8.2 Facilities that contain applicable County PHI/PI/PII shall have security guards or a monitored alarm
system, as required by State Agreements.
14.3.8.3 Computer warning banners for all systems containing applicable County PHI/PI/PII
14.3.8.4 Comprehensive, annual security risk assessments
14.3.8.5 Policies and internal controls to ensure secure transport and storage of County PHUPI/PII in cars,
airplanes, trains, and buses comply with State Agreements.
14.3.8.6 Sufficient administrative; physical, and technical controls in place to protect County PHI/PUPII
14.3.9 Termination. Upon termination of the Agreement for any reason, Contractor shall return or destroy all County
PHUPII/PI, except County PHI/PII/PI necessary for Contractor to continue its proper management and administration
or to carry out its legal responsibilities, as mutually agreed upon by the Parties. If the Parties mutually agree that
return or destruction of County PHUPII/PI is infeasible, Contractor shall extend the protections of this Article to such
County PHUPII/PI for so long as Contractor maintains such County PIII/PIUPI.
Article 14 Info Privacy and Security Provisions - Dec 2017
City of National City
Contract # 547767
Amendment # 09
Page 2 of 2
2018 +03/'222 m08:5 FUSS
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CO
CONTRACT NO. 547767, AMENDMENT NO. 09
City of National City ("Contractor") and the County of San Diego ("County") enter into this amendment ("
referenced contract ("Contract") as described herein.
Title of Contract: Senior Nutrition Program
JUN 0 4 2018
dment") to
Case Name:
the above -
Amendment Effective Date: April 1, 2018
Description of Contract Change(s):
1. Contract Terms and Work:
1.1. The Services Template is modified as follows:
1.1.1. Replace Article 14 in its entirety with the attached Article 14: Information and Privacy and Security Provisions, with the
contract and amendment number noted in the footer. The current version of Article 14 can be located at:
http://www.sandiegocountv.gov/content/sdc/hhsa/pmgrams/sd/hipaa administration/business associates.html
1.1.2. Per the Option to Extend on the Signature Page, the County is exercising their option to extend this agreement for six months
through December 31, 2018. An amendment will follow to add the funding and the Exhibit C Payment Schedule for the
additional six months.
1.1.3. The Compensation on the Signature Page is modified as follows:
1.1.3.1. The compensation for the Third Option Year (Fiscal Year 2017-2018) is increased by a maximum of by $20,939, from
$284,867, to $305,806.
1.1.3.2. Total contract price is increased by a maximum of $20,939, from $1,309,355, for a revised new total of $1,3;3fi6.
1.2. Exhibit C, Pa l 1•) 330,921Y
Payment Schedule for Fiscal Year 2017-2018 is modified as follows:
1.2.1. Congregate Meals: # of Service Units is increased by 2,428, from 37,994, to 40,422: Fixed Supplemental Rate remains $4.61;
Total is increased by $11,193, from $175,152, to $186,345.
1.2.2. Home -Delivered Meals: # of Service Units is increased by 1,515, from 15,402, to 16,917: Fixed Supplemental Rate remains
$4.47; Total is increased by $6,772, from $68,847, to $75,619.
1.2.3. Incentive Payments NSIP-C 1: # of Service Units is increased by 2,428, from 37,994, to 40,422: Fixed Supplemental Rate
remains $0.80; Total is increased by $1,943, from $30,395, to $32,338.
1.2.4. Incentive Payments NSIP-C2: # of Service Units is increased by 1,515, from 15,402, to 16,917: Fixed Supplemental Rate
remains $0.68; Total is increased by $1,031, from $10,473, to $11,504.
1.2.5. TOTAL for the Period of July 1, 2017 — June 30, 2018 is increased by $20,939, from $284,867, to $305,806.
2. Compensation: The compensation due to Contractor under the Contract is increased by a maximum amount of $20,939, for an amended
total contract price not to exceed $1,330,294 with an amended Fiscal Year 2017 — 2018 price of $305,806.
Revised Contract Total Price is $1,330,294.
3. Term of Agreement: The Contract term is revised to July 1, 2014 through December 31, 2018.
Please add the following:
1. Article 14: Information and Privacy and Security Provisions, marked Amendment #09.
2. Exhibit C - Payment Schedule for July 1, 2017 — June 30, 2018, marked Amendment #09.
All other terms and conditions of the Contract shall remain in effect.
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date set forth above. This Amendment is
not valid unless signed by Contractor and the County Department of Purchasing and Contracting.
5/2/2017 v4 CONTRACT # 547767 AMENDMENT # 09
;CONTRACT
By:
RON MORRISON, Mayor
City of National City
Date: r�•A `�'"
COUNTY:
Department Review andRecommended Approval:
By:
CHUCK MATTHEWS, Ph.D., Interim Director
Aging & Independence Services
B
Date:
3/2/ /le-
APPRO!ED:
Director
nt of Purchasing and Contracting
Date:
5/2/2017 v4
CONTRACT # 547767 AMENDMENT # 09
t
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
' EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report) expended
shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR FISCAL YEAR Ju v 1, 2017 —
Exhibit A
Paragraph
g P
Reference
Services
Funding#
Source
of Service
Units
Fixed
Supplemental
Rate
Total***
4.1
Congregate Meals
Title III-C1 (1)
40,422
$4.61
$186,345
4.2
Home -Delivered Meals
Title III-C2 (2)
16,917
$4.47
$75,619
4,1
Incentive Payments*
NSIP-Cl
40,422
$0.80
$32,338
4.2
Incentive Payments*
NSIP-C2
16,917
$0.68
$11,504
6.2.3
One -Time -Only (OTO)**
OTO-CI
NA
NA
$0
6.2.3
One -Time -Only (OTO)**
OTO-C2
NA
NA
$0
TOTAL
$305,806
1 S
O fate of Cahfornla C-lfundmg stream
(2) State of California C-2 funding stream
(3) State of California B funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO funds are restricted to the purchase or repair of equipment and/or County -provided vehicles. Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
***Dollar amounts in the.Total column have been rounded to the nearest dollar. $0.49 or less is rounded down, $0.50
or higher is rounded up.
Exhibit C —Payment Schedule
City of National City
Page 1 of 1 .
Contract #547767
Amendment #09
2018/013/12 Ar08:2=1 22s
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767, AMENDMENT NO. 10
City of National City ("Contractor") and the County of San Diego ("County") enter into this amendment ("Amendment") to amend the above -
referenced contract ("Contract") as described herein.
Title of Contract: Senior Nutrition Program Amendment Effective Date: Date signed by Purchasing and Contracting
Description of Contract Change(s):
1. Contract Terms and Work:
1.1. The Services Template is modified as follows:
1.1.1. The Compensation on the Signature Page is modified as follows:
1.1.1.1. The compensation for the Third Option Year (Fiscal Year July 1, 2017-June 30, 2018) is increased by a maximum
of $3,799, from $305,806, to $309,605.
1.1.1.2. The compensation for the six month option to extend from July 1, 2018 to December 31, 2018 is a maximum of
$155,966.
1.1.1.3. Total contract price is increased by a maximum of $159,765, from $ 1 ,330,294, to $1,490,059.
1.2 Exhibit C - Payment Schedule for Fiscal Year July 1, 2017- June 30, 2018 is modified as follows:
1.2.1 Congregate Meals: # of Service Units is increased by 550, from 40,422, to 40,972; Total is increased by $2,536, from
$186,345, to $188,881.
1.2.2 Home -Delivered Meals: # of Service Units is increased by 160, from 16,917 to 17,077; Total is increased by $715, from
$75,619, to $76,334.
1.2.3 Incentive Payments NSIP-C1: # of Service Units is increased by 550, from 40,422, to 40,972; Total is increased by $440,
from $32,338, to $32,778.
1.2.4 Incentive Payments NSIP-C2: # of Service Units is increased by 160, from 16,917 to 17,077; Total is increased by $108,
from $11,504, to $11,612.
1.2.5 TOTAL for the Period of July 1, 2017 -June 30, 2018 is increased by $3,799, from $305,806, to $309,605
1.3 Exhibit C - Payment Schedule for July 1, 2018 - December 31, 2018 is added.
2. Compensation: The compensation due to Contractor under the Contract is increased by a maximum amount of $159,765, for an amended
total contract price not to exceed $1,490,059, with an amended Fiscal Year 2017 - 2018 price of $309,605 and a July 1, 2018 to
December 31, 2018 price of $155,966.
Revised Contract Total Price is $1,490,059.
3. Term of Agreement: The Contract term remains July I, 2014 through December 31, 2018.
Please add the following:
1. Exhibit C - Payment Schedule for Fiscal Year July 1, 2017 - June 30, 2018, marked Amendment # 10.
2. Exhibit C - Payment Schedule for July 1, 2018 - December 31, 2018, marked Amendment # 10.
All other terms and conditions of the Contract shall remain in effect.
CONTRACT #547767 AMENDMENT # 10
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date set forth above. This Amendment is
not valid unless signed by Contractor and the County Department of Purchasing and Contracting.
CONTRACTOR:
By:
COUNTY:
Department Revie . and Recommended Approval:
rive
H J ' MATT h.D., Inte Director
�gyig&Indepet Services
Date: tof I l 12 C?
AP2?RQVED:
HN M. PELLEURTNN71lirector
apartment of Purchasing and Contracting
Date:
CONTRACT0547767 AMENDMENT#10
COUNTY CONTRACT NUMBER 547767
COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report) expended
shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR FISCAL. YEAR Ju v 1, 2017 — June 30, 2018
Exhibit A
Paragraph
Reference
Services
Funding
g
Source
# of Service
Units
Fixed
Supplemental
Rate
Total***
4.1
Congregate Meals
Title III -CI (1)
40,972
$4.61
$188,881
4.2
Home -Delivered Meals
Title III-C2 (2)
17,077
$4.47
$76,334
4.1
Incentive Payments*
NSIP-Cl
40,972
$0.80
$32,778
4.2
Incentive Payments*
NSIP-C2
17,077
$0.68
$11,612
6.2.3
One -Time -Only (OTO)**
OTO-C1
NA
NA
$0
6.2.3
One -Time -Only (OTO)**
OTO-C2
NA
NA
$0
TOTAL
$309,605
(1) State of California C-lfunding stream
(2) State of California C-2 funding stream
(3) State of California Bdtinding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**OTO fundsare restricted to the purchase or repair of equipment and/or County -provided vehicles. Refer to
Paragraph 6.2.3 of Exhibit A for additional restrictions/requirements.
***Dollar amounts in the Total column have been rounded to the nearest dollar. $0.49 or less is rounded down, $0.50
or higher is rounded up.
Exhibit C— Payment Schedule Contract #547767
City of National City
Page 1 of 1
Amendment#10
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report) expended
shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR July.1, 2018 — December 31, 2018
Exhibit A
Paragraph
Reference
Services
Funding#
Source
of Service
Units
Fixed
Supplemental
Rate
Total**
4.1
Congregate Meals
Title lI1-C1(1)
20,486
$4.70
$96,284
4.2
Home -Delivered Meals
Title III-C2 (2)
8,539
$4.47
$38,169
4.1
Incentive Payments*
NSIP-C1
20,486
$0.75
$15,365
4.2
Incentive Payments*
NSIP-C2
8,539
$0.72
$6,148
TOTAL
$155,966
(1) State of California C-Ifunding stream
(2) State of California C-2 funding stream
(3) State of California B funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**Dollar amounts in the Total column have been rounded to the nearest dollar. $0.49 or less is rounded down, $0.50
or higher is rounded up.
Exhibit C — Payment Schedule
City of National City.
Contract # 547767
Amendment # 10
.i ��a�t.14f; 17r��TtrT,
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTtACTN($F Cart!(.
CONTRACT NO. 547767 AMENDMENT NO. 11
City of National City ("Contractor") and the County of San Diego ("County") enter into this amendment ("Amendment") to amend the above -
referenced contract ("Contract") as described herein.
Title of Contract: Senior Nutrition Program
Description of Contract Change(s):
1. Contract Terns and Work:
1.1 The Term ofAgreement is extended six months to June 30, 2019.
1.2 Exhibit C - Payment Schedule for January 1, 2019 — June 30, 2019 is added.
Amendment Effective Date: December 27, 2018
2. Compensation: The compensation due to Contractor under the Contract is increased by a maximum amount of $155,966, for an amended
total contract price not to exceed $1,646,025.00, with an amended Fiscal Year 2018 — 2019 price of $311,932.
Revised Contract Total Price is not to exceed $1,646,025.00.
3. Term of Agreement: The Contract term is revised to July 1, 2014 through June 30, 2019.
Please add the following:
1. Exhibit C - Payment Schedule for January 1, 2019 - June 30, 2019, marked Amendment #11.
All other terns and conditions of the Contract shall remain in effect.
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date set forth above. This Amendment is
not valid unless signed by Contractor and the County Department of Purchasing and Contracting.
CONTRACTOR:
By:
RON MORRISON, ivayayor
Send to: ingridS@nationalcityca.gov
Date: III
3 ) O
0
COUNTY:
By:
Department Re v and Recommendepproval:
KIMBERLY GALLO(Pirector, Aging and Adult Services
Aging & Independence Services
'Date: /di 08'
APPROVED:
By: q( `-0td/�(�J1U14101
FIN M. PELLEGRINO, Director
epartment of1PurchaFing and Contracting
Date:
CONTRACT # 547767 AMENDMENT # II
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C —PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report)
expended shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR January 1, 2019 — June 30, 2019
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplemental
Rate
Total**
4.1
Congregate Meals
Title III -CI (1)
20,486
$4.70
$96,284
4.2
Home -Delivered Meals
Title III-C2 (2)
8,539
$4.47
$38,169
4.1
Incentive Payments*
NSIP-CI
20,486
$0.75
$15,365
4.2
Incentive Payments*
NSIP-C2
8,539
$0.72
$6,148
TOTAL
$155,966
(1) State of California C-1 funding stream
(2) State of California C-2 funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**Dollar amounts in the Total column have been rounded to the nearest dollar. $0.49 or less is rounded down, $0.50
or higher is rounded up.
Exhibit C — Payment Schedule Contract # 547767
City ofNational City Amendment 11 11
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING
CONTRACT NO. 547767 AMENDMENT NO. 12
City of National City ("Contractor") and the County of San Diego ("County") enter into this amendment ("Amendment") to amend the above -
referenced contract ("Contract") as described herein,
Title of Contract: Senior Nutrition Program
Amendment Effective Date: May 1, 2019
Description of Contract Chenge(a):
1. Contract Terms and Work:
1.1 Extend the contract term for six (6) months through December 31, 2019.
1.2 Add Exhibit C - Payment Schedule, Amendment 12.
Exhibit C — Payment Schedule marked Amendment 12 is attached for convenience.
2. Compensation: The compensation due to Contractor under the Contract is increased by a maximum amount of S229,345.00, for an
amended total contract price not to exceed S1,375,370.00.
Revised Contract Total Price is not to exceed S1,875,370.00.
3. Term of Agreement: The Contract term is extended through December 31, 2019.
All other terms and conditions of the Contract shall remain in effect.
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date set forth above. This Amendment is
not valid unless signed by Contractor and the County Department of Purchasing and Contracting.
CONTRACTOR:
Y= /Atli
ALi• ANDRA 4TI a IS, Mayor
Send to: Ingrid' aii itygov
Date:
COUNTY:
Department Review and Recommended Approval:
dy:
KIMAERLY GALLO, Director Aging and Adult Services
A Aging dr Independence Services, HHSA
Date:d'id ICJ
APPROVED:
By:
•
1
fIldatkAAW
JOHN M. PELLEGRINO, Director
Department o Purch ing and Contracting
Date: 114 30 I/91_,
CONTRACT 8 547767 AMENDMENT ti 12
fl
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C —PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of Califomia,
California Department of Aging (CDA). A completed report of actual costs (closeout report) expended
shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR May 1, 2019 — June 30, 2019
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplemental
Rate
Total**
4.1
Congregate Meals
Title III-C1 (1)
7136
$5.72
$40,818
4.2
Home -Delivered Meals
Title III-C2 (2)
2942
$5.86
$17,240
4.1
Incentive Payments*
NSIP-Cl
7136
$0.78
$5,566
4.2
Incentive Payments*
NSIP-C2
2942
$0.64
$1,883
TOTAL
$65,507
(1) State of California C-lfunding stream
(2) State of California C-2 funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**Dollar amounts in the Total column have been rounded to the nearest dollar. $0.49 or less is rounded down, $0.50
or higher is rounded up.
Exhibit C — Payment Schedule Contract # 547767
City of National City Amendment 12
41
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCHEDULE
3. SERVICE UNITS AND RATES FOR July 1, 2019 — December 31, 2019
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplemental
Rate
Total**
4.1
Congregate Meals
Title III -CI (1)
20,486
$4.96
$101,611
4.2
Home -Delivered Meals
Title III-C2 (2)
8,539
$4.76
$40,646
4.1
Incentive Payments*
NSIP-C1
20,486
$0.77
$15,774
4.2
Incentive Payments*
NSIP-C2
8,539
$0.68
$5,807
TOTAL
$163,838
(1) State of Califomia C-lfunding stream
(2) State of California C-2 funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**Dollar amounts in the Total column have been rounded to the nearest dollar. $0.49 or less is rounded down, $0.50
or higher is rounded up.
Exhibit C — Payment Schedule Contract # 547767
City of National City Amendment 12
COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING ANI) CONTRACTING •
CONTRACT NO. 547767 AMENDMENT NO. 13
City of National City ("Contractor") and the County of San Diego ("County") enter into this amendment ("Amendment") to amend the above -
referenced contract ("Contract") as described herein.
Title of Contract: Senior Nutrition Program
Amendment Effective Date: Date signed by County of San Diego, Department of Purchasing & Contracting
Description of Contract Change(s):
1. Contract Terms and Work:
1.1 Replace Exhibit C - Payment Schedule, Amendment 13.
Exhibit C — Payment Schedule marked Amendment 13 is attached for convenience.
2. Compensation: The compensation due to Contractor under the Contract is increased by $1,626.00 for a maximum fiscal year 2019-2020
amount of $165,464.00, for an amended total contract price not to exceed $1,876,995.00.
Revised Contract Total Price is not to exceed S1,876,495.00.
3. Term of Agreement: The Contract term remains unchanged as July 1, 2014 through December 31, 2019.
All other terms and conditions of the Contract shall remain in effect.
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date set forth above. This Amendment is
not valid unless signed by Contractor and the County Department of Purchasing and Contracting.
CONTRACTOR: COUNTY:
DepartmentZevicw and Recommended Approval:
By:
ALEJANDRA 0 E OLI , ayor
Date: ,
By:
AIM�ERLY GALLO,�Dt Jror, Aging and Adult Services
ging & Independence Services, HHSA
Date: 1 ! 4?- 1 °t
APPROVED:
�'�Department of ur�chaa�si g and Contracting
Date: �,t,x Iii
BY: 41 Mai
LILN��
OHN M. PELLEGRINO Director
CONTRACT # 547767 AMENDMENT # 13
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report) expended
shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR July 1, 2019 — December 31, 2019
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplemental
Rate
Total**
4.1
Congregate Meals
Titlelll-Cl (I)
20,486
$4.96
$101,611
4.2
Home -Delivered Meals
Title III-C2 (2)
8,838
$4.76
$42,069
4.1
Incentive Payments*
NSIP-CI
20,486
$0.77
$15,774
4.2
Incentive Payments*
NSIP-C2
8,838
$0.68 i
$6,010
TOTAL •
$165,464
(I) State of California C-I funding stream
(2) State of California C-2 fundingstream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**Dollar amounts in the Total column have been rounded to the nearest dollar. $0.49 or less is rounded down, $0.50
or higher is rounded up.
Exhibit C — Payment Schedule
City of National City
Contract # 547767
Amendment 13
COUNTY OF SAIY DIEGO — DEPARTMENT OF NJJR C1HLAS1[N AND CONTRACTING
CON7r1RAC'lc NO., 547767 AIVIIENDMIEN T NO. le.1
City of National City ("Contractor") and the County of San Diego ("County") enter into this amendment ("Amendment") to amend the above-
refereneed contract ("Contract") as described herein.
Title of Contract: Senior Nutrition Program
Amendment Effective Date: Date signed by County of San Diego, Department of Purchasing & Contracting
Description of Contract Chaage(s):
I. Contract Terms and Work remain unchanged
2. Compensation: The compensation due to Contractor under the Contract is increased by 27,577.00 for a maximum fiscal year 2019-2020
amount of$193,038.00, for an amended total contract price not to exceed $1,904,572.00. Revised Exhibit C — Payment Schedule marked
Amendment 14 is attached.
Revised Contract Total Price is not to exceed $11,964,572.00
3. Term of Agreement: The Contract term is extended through January 31, 2020.
All other terms and conditions of the Contract shall remain in effect.
IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date set forth above. This Amendment is
not valid unless signed by Contractor and the County Department of Purchasing and Contracting.
CONTRACTOR:
By:
ALEJANDRA SOTELO-SOLIr'Mayor
Date:
>Zl,Cl/
g
COUNTY:
Department Review and Recommended Approval:
By.
ERLY G , birector, Aging and Adult Services
g & Indepe u Services, HHSA
Date: /a-1r!/q
APPROVED:
By.
HN M. PELLEGRINO, Director
partment of Purchasing and Contracting
Date:
CONTRACT # 547767 AMENDMENT 4 14
n _111644,.
COUNTY CONTRACT NUMBER 547767
AGREEMENT WITH CITY OF NATIONAL CITY
FOR SENIOR NUTRITION PROGRAM
EXHIBIT C — PAYMENT SCHEDULE
1. COMPENSATION: The compensation listed below is not designed to fully fund the program. The
fixed supplemental rates are developed annually based on funding and determined to offset the cost of
providing services. These rates are subject to availability of funding from the State of California,
California Department of Aging (CDA). A completed report of actual costs (closeout report) expended
shall be submitted at the end of the fiscal year.
2. SERVICE UNITS AND RATES FOR July 1.2019 — January 31, 2020
Exhibit A
Paragraph
Reference
Services
Funding
Source
# of Service
Units
Fixed
Supplemental
Rate
Total**
4.1
Congregate Meals
Title III-C1(1)
23,900
$4.96
$118,544
4.2
I-Iome-Delivered Meals
Title Ili-C2 (2)
10,311
$4.76
$49,080
4.1
Incentive Payments*
NSIP-C1
23,900
$0.77
418,403
4.2
Incentive Payments*
NSIP-C2
10,311
$0.68
$7,011
TOTAL
$193,038
(I) State of California C-I funding stream
(2) State of California C-2 funding stream
*Nutrition Services Incentive Payment (NSIP) dollar amounts are estimated ONLY and may be adjusted based on
actual prior year number of meals served.
**Dollar amounts in the Total column have been rounded to the nearest dollar. $0.49 or less is rounded down, $0.50
or higher is rounded up.
Exhibit C — Payment Schedule
City of National City
Contract # 547767
Amendment 14
CONTRACT TRANSMITTAL FORM
(Attach as cover sheet to Documents dropped off to City Clerk's Office)
Date: February 06, 2020
From (Dept.): Community Services
Submitted by (First & Last Name): Karina Lopez
Vendor:
Amendments to the Nutrition Center County Contract
Resolution: YES / NO
Resolution No. (if applicable):
4t. - P-9
0C1 J 2 3 4 Originals Provided to City Clerk (circle quantity)
1
Department has Copy / Duplicate Original
Vendor has Copy % Duplicate Original