HomeMy WebLinkAbout2018 CON Thermo Scientific Portable Analytical Instruments - TruNarc Chemical Identification SystemsNOTE TO FILE
02-17-2020
IN THE MATTER OF: Agreement between the City of National City
and Thermo Scientific Portable Analytical Instruments for the
purchase of two (2) TruNarc chemical identification systems.
Please note the following:
NO FULLY EXECUTED ORIGINAL AGREEMENT
WAS FILED WITH THE OFFICE OF THE CITY CLERK.
ORIGINATING DEPARTMENT:
NTF
CDC Housing & Grants
City Attorney Human Resources
City Manager MIS
Community Svcs. _ Planning
Engineering X Police
Finance Public Works
Fire Nutrition Center
Successor Agency
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: July 24, 2018
AGENDA ITEM NO.
6
1EM TITLE:
Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National
City Municipal Code section 2.60.220, subsection (B), sole source procurement and authorizing the Mayor to
execute the Agreement with Thermo Scientific Portable Analytical Instruments, Inc., for the not to exceed
amount of $61,896.15 for the Police Department's purchase of two (2) TruNarc chemical identification systems,
and a 5-year warranty on each machine.
PREPARED BY: Lieutenant Graham Young DEPARTMENT: PoliceeDD pa ment
PHONE: 336-4514 APPROVED BY: %%ij/z�
EXPLANATION:
The funds to purchase the TruNarc machines, warranties and training will come from the FISCAL Year
2016/2017 Citizen's Option for Public Safety (COPS) program funds which were previously accepted on March 1,
2016 pursuant to City Council resolution # 2016-23. A portion of the COPS program funds have been committed
for the purchase of the two (2) TruNarc chemical identification systems for the police department. See attached
Police Staff Report.
FINANCIAL STATEMENT: APPROVED.
ACCOUNT NO. Expense Account 208- 411 — 918 — 518 - 0000 APPROVED:
The grant awards $114,618.25 over a one-year grant period. No matching City funds are required.
ENVIRONMENTAL REVIEW:
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
inance
MIS
STAFF RECOMMENDATION:
Approve Resolution.
BOARD / COMMISSION RECOMMENDATION:
ATTACHMENTS:
Staff Report
Sole Source Letter
Quote
Resolution
L, /.d? ry d-tJ/ / 34.
Thermo Fisher
SCIENTIFIC
7/7/2015
The world leader
in serving science
Thermo Scientific Portable Analytical Instruments, Inc.
2 Radcliff Rd.
Tewksbury, MA 01876
978-657-5555 phone
978-657-5921 fax
RE: Request for Sole Service / Sole Brand Justification
To whom it may concern,
The purpose of this letter is to provide additional justification for why Thermo Scientific Portable
Analytical Instruments Inc. ("Manufacturer") is the sole source service provider for its Thermo
ScientificTm handheld chemical analyzers ("Safety and Security Products"). Such Safety and
Security Products deliver rapid, field -based identification of unknown chemicals, explosives, and
chemical weapons, as well as narcotics directly from within the hazard zone and provide specific,
actionable data— enabling first responders, national security, and military organizations to act
quickly and decisively.
Thermo Scientific Portable Analytical Instruments Inc. is the sole manufacturer of the FirstDefender
RMX, RM, TruDefender FTX, FTXi, FT, FTi, Gemini and TruNarc from its sole manufacturing
location at 2 Radcliff Rd Tewksbury, Massachusetts USA. These devices utilize the proprietary
chemometrics and DecisionEngine 2.0 MX analysis software also produced solely by Manufacturer.
No other device of this kind on the market can make use of this software as it would be a violation
of intellectual property protections held by Manufacturer. Additionally, Manufacturer has
developed a rugged handheld chemical identification system for solids and liquids that uses both
FTIR and Raman technologies known as Gemini. Gemini is the first and only handheld that offers
both Raman & FTIR technologies as well as scan delay for both Raman & FTIR.
Due to their mission critical applications Manufacturer utilizes the expertise of its trained
technicians and engineering staff to perform all necessary repairs. Additionally, the technicians
must utilize proprietary software, intellectual property (technical documentation), calibration files
and algorithms, as well as specialty tooling designed by Manufacturer in order to properly repair the
Safety and Security Products in accordance with published specifications. For those reasons,
coupled with complexity and overall safety, Manufacturer, is the sole service provider for our
Safety and Security Products possessing unique qualifications and/or specialized capabilities or
expertise that is not available in the marketplace.
Jason P. Wagstaff
Thermo Scientific Portable Analytical Instruments Inc.
Government Contracts Manager
Thermo Fisher Scientific
Page 1 of 3
-CA.LIFORHIA-
N TI - I r
t- fsconroa►
NATIONAL CITY POLICE DEPARTMENT
Date: July 12, 2018
TO: City Council of the City of National
FROM: Graham Young, Police Lieutenant
SUBJECT: Resolution of the City Council of the City of National City waiving the
formal bid process pursuant to National City Municipal Code section
2.60.220, subsection (B), sole source procurement and authorizing the
Mayor to execute the an Agreement with Thermo Scientific Portable
Analytical Instruments, Inc., for the not to exceed amount of $61,896.15
for the Police Department's purchase of two (2) TruNarc chemical
identification system, and a 5 year warranty for both units.
SUMMARY:
The police department requests authorization to purchase a two (2) TruNarc
drug analysis machines, which includes warranties. It is recommended the City
Council approve the Resolution of the City Council of the City of National City
authorizing the City Council to waive the formal bid process pursuant to
National City Municipal Code (NCMC) section 2.60.220, subsection (B) (sole
source) for the purchase of two (2) TruNarc chemical identification system and
warranties for both units.
BACKGROUND:
On March 1, 2016, the City Council of the City of National City adopted a resolution
(#2016-23} ratifying the acceptance of $100,00.00 in grant money disbursement
from the FISCAL Year 2016/2017 Citizen's Option for Public Safety (COPS)
program funds.
The purposes of purchasing the TruNarc chemical identification system is to
reduce the risk of fentanyl exposure by not having to open packaging of a
chemical substance for testing.
Page 2 of 3
Exposure Risks and Treatment Due to their hazardous nature, fentanyl and
fentanyl-related substances pose a significant threat to law enforcement personnel
and to other first responders, including fire and emergency medical personnel. As
matter of reference it has been determined that it would only take 2-3 milligrams of
fentanyl to induce respiratory depression, arrest and possibly death (see photo of
penny). When visually compared, 2 to 3 milligrams of fentanyl is about the same as
five to seven individual grains of table salt.
The TruNarc chemical identification system, a handheld narcotics analyzer, the
accuracy and reliability of a narcotics lab are available anywhere you go. Narcotics,
stimulants, depressants, hallucinogens and analgesics are easily identified using
lab -proven Raman spectroscopy. The officer does not have to open any packages
containing chemicals, a laser identifies the molecular structure of the chemical
through any opaque or clear container, drastically reducing the risk of exposure..
The police department assessed the specific needs of the department to house
and utilize a TruNarc chemical identification system. With these specific needs in
mind, the police department searched for a chemical identification system that
would meet the training needs of the department. The police department
identified the Thermo Scientific Portable Analytical Instruments, Inc. TruNarc
chemical identification system as the only product on the market capable of
meeting the National City Police Department's needs.
PROCUREMENT PROCESS AND SOLE SOURCE BASIS:
The Police Department is requesting to waive the competitive formal bid
requirement pursuant to National City Municipal Code (NCMC) 2.60.220(B). Sole
source procurements may be used "when there is only one source from which a
particular commodity is available and there is no adequate substitute." In
addition, it may be used when "it is clear that competitive bidding will not produce
any competitive advantage or would be impractical or not meet any urgent
procurement need." The Police Department staff recommends the purchase of
the TruNarc drug analysis machines from the Thermo Scientific Portable
Analytical Instruments, Inc., which will meet the specific needs of the Police
Department which are:
• Device is lightweight and easy to use;
• Immediate results; Eliminates need for backlogged and costly lab processing
• Detects compounded and new "designer", bath salts and synthetic drugs;
• Can be used in addition to drug testing kit for presumptive testing;
• Nonintrusive. The chemical test does not require contact, ideal for officer
safety;
Page 3 of 3
• Reduces time for Criminal Case Resolutions;
• Police K-9 Dog Drug Screeners are very costly compared to the TruNarc
chemical identification system.
See "Exhibit B". Sole Source Letter from TruNarc drug analysis machines
from the Thermo Scientific Portable Analytical Instruments, Inc.
functionality.
FISCAL IMPACT:
The cost of the TruNarc drug analysis machines from the Thermo Scientific
Portable Analytical Instruments, Inc., including warrantees, sales tax, and on -site
training is $61,896.15. FISCAL Year 2016/2017 Citizen's Option for Public Safety
(COPS) program funds which were previously accepted on March 1, 2016
pursuant to City Council resolution # 2016-23.
ENVIRONMENTAL IMPACT:
Not Applicable
BOARD/COMMISSION RECOMMENDATION:
Notapplicable.
ATTACHMENTS :
Attachment B : Sole Source Letter from Thermo Scientific Portable Analytical
Instruments, Inc.
National City Police Department
1200 National Clfi1 Boulevard
National City, CA 91950
(619) 336-4511 /FAX (619) 336-4525
Alm". nlltionolcirypd. org
Fisher Scientific
Part of Thermo Fisher Scientific
To: GYOUNG@NATIONALCITYCA.GOV
Date: 07/ 11 /2018
Message: HELLO,
YOUR SALES REP, GENO FERRERA, ASKED THAT I SEND YOU THIS UPDATED
TRUNARC QUOTE.
THANK YOU.
Sales Quotation
'Quote Nbr
Creation Date
Due Date
Page
8192-2814-26
07/11/2018
1 of 1
Payment Terms
Delivery Terms
NET 30 DAYS
DEST
Valid To
Prepared By
11/08/2018
FALCETTONI GINA
Customer Reference
Sales Representative
TRUNARC
EUGENIOFERRERA
To place an order
Ph: 800-226-4732 Fx: 866-897-9946
Submitted To:
Customer Account: 073876-001
LT. GRAHAM YOUNG
GYOUNG@NATIONALCITYCA.GOV
619-336-4514
NATIONAL CITY POLICE DEPT
1200 NATIONAL CITY BLVD
NATIONAL CITY CA 91950
ATTN:
GYOU NG@NATIONALCITYCA. GOV
Fisher Scientific
Part of Thermo Fisher Scientific
FISHER SAFETY
3970 JOHNS CREEK COURT
SUITE 500
SUWANEE GA 30024-1297
Review and Place Order
Please note: This link initiates order review /
placement through fishersci.com
*Please reference this Quote
Number on all correspondence.
Don't have a profile? Register on fishersci.com
For complete Terms and Conditions, please click here.
Nbr Qty UN Catalog Number
Description
Unit Extended
Price Price
EA 17 720 429 TRUNARC UNLMD WRNTY5YR TRAIN12 28,948.57 28,948.57
Vendor Catalog # 800-01045-01
Na Ma9c Avaaable- Hazardous Material
This item is being sold as 1 per each
Original Catalog Number 17720429
2 1 EA 17 720 428 TRUNARC UNLMD WRNTY 5 YRS
Vendor Catalog # 800-01015-01
N„ VA.., . Hazardous Material
This item is being sold as 1 per each
Original Catalog Number 17720428
27,005.71 27,005.71
3 2 EA 17 720 422 TRUNARC SOL KIT TYPE H-100 480.86 961.72
Vendor Catalog # 810-01462-01
No 4nx9. AvaileLk. Hazardous Material
This item is being sold as 1 per each
Original Catalog Number 17720422
MERCHANDISE TOTAL
Estimated Sales Tax
TOTAL
Shipping and handling fees are calculated at the time of shipment
NOTES:
We now offer highly competitive financing with low monthly payments. Please contact your local sales
esentative for more information.
Tell us about your recent customer service experience by completing a short survey. This should take no
longer than three minutes. Enter the link into your browser and enter the passcode: USA-PGH-CS2
http://survey.medallia.com/fishersci
56,916.00
4,980.15
61,896.15
RESOLUTION NO. 2018 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY
MUNICIPAL CODE SECTION 2.60.220, SUBSECTION (B), FOR
THE POLICE DEPARTMENT'S SOLE SOURCE PURCHASE OF
TWO (2) TRUNARC CHEMICAL IDENTIFICATION SYSTEMS,
INCLUDING A 5-YEAR WARRANTY FOR EACH DEVICE, FROM
THERMO SCIENTIFIC PORTABLE ANALYTICAL INSTRUMENTS, INC.,
FOR THE NOT TO EXCEED AMOUNT OF $61,896.15
WHEREAS, on March 1, 2016, the City Council of the City of National City
adopted Resolution 2016-23 ratifying the acceptance of $100,00.00 in grant money
disbursement from the Fiscal Year 2016/2017 Citizen's Option for Public Safety (COPS)
program funds; and
WHEREAS, the National City Police Department desires to use the COPS grant
fund for the purchase of two (2) TruNarc chemical identification ("TruNarc") systems from
Thermo Scientific Portable Analytical Instruments, Inc., for the not to exceed amount of
$61,896.15; and
WHEREAS, the TruNarc system is a handheld narcotics analyzer that easily and
safely identifies narcotics, stimulants, depressants, hallucinogens and analgesics with a laser
that identifies the molecular structure of the chemical through any opaque or clear container,
drastically reducing the risk of exposure to City personnel; and
WHEREAS, Thermo Scientific Portable Analytical Instruments, Inc., is the sole
manufacturer of the TruNarc because the device utilizes the proprietary chemometrics and
DecisionEngine 2.0 MX analysis software produce solely by Thermo Scientific Portable
Analytical Instruments, Inc., and no other device of this kind on the market can make use of this
software as it would be a violation of intellectual property protections held by Thermo Scientific
Portable Analytical Instruments, Inc.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes waiving the formal bid process pursuant to National City
Municipal Code section 2.60.220, subsection (B), for the Police Department's sole source
purchase of two (2) TruNarc chemical identification systems, including a 5-year warranty for
each machine, from Thermo Scientific Portable Analytical Instruments, Inc., for the not to
exceed amount of $61,896.15.
PASSED and ADOPTED this 24th day of July, 2018.
Ron Morrison, Mayor
ATTEST: APPROVED AS TO FORM:
Michael R. Dalla, City Clerk Angil P. Morris -Jones
City Attorney
RESOLUTION NO. 2018 — 136
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY
MUNICIPAL CODE SECTION 2.60.220, SUBSECTION (B), FOR
THE POLICE DEPARTMENT'S SOLE SOURCE PURCHASE OF
TWO (2) TRUNARC CHEMICAL IDENTIFICATION SYSTEMS,
INCLUDING A 5-YEAR WARRANTY FOR EACH DEVICE, FROM
THERMO SCIENTIFIC PORTABLE ANALYTICAL INSTRUMENTS, INC.,
FOR THE NOT TO EXCEED AMOUNT OF $61,896.15
WHEREAS, on March 1, 2016, the City Council of the City of National City
adopted Resolution 2016-23 ratifying the acceptance of $100,00.00 in grant money
disbursement from the Fiscal Year 2016/2017 Citizen's Option for Public Safety (COPS)
program funds; and
WHEREAS, the National City Police Department desires to use the COPS grant
fund for the purchase of two (2) TruNarc chemical identification ("TruNarc") systems from
Thermo Scientific Portable Analytical Instruments, Inc., for the not to exceed amount of
$61,896.15; and
WHEREAS, the TruNarc system is a handheld narcotics analyzer that easily and
safely identifies narcotics, stimulants, depressants, hallucinogens and analgesics with a laser
that identifies the molecular structure of the chemical through any opaque or clear container,
drastically reducing the risk of exposure to City personnel; and
WHEREAS, Thermo Scientific Portable Analytical Instruments, Inc., is the sole
manufacturer of the TruNarc because the device utilizes the proprietary chemometrics and
DecisionEngine 2.0 MX analysis software produce solely by Thermo Scientific Portable
Analytical Instruments, Inc., and no other device of this kind on the market can make use of this
software as it would be a violation of intellectual property protections held by Thermo Scientific
Portable Analytical Instruments, Inc.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes waiving the formal bid process pursuant to National City
Municipal Code section 2.60.220, subsection (B), for the Police Department's sole source
purchase of two (2) TruNarc chemical identification systems, including a 5-year warranty for
each machine, from Thermo Scientific Portable Analytical Instruments, Inc., for the not to
exceed amount of $61,896.15.
ATTEST:
PASSED and ADOPTED this 24th day of Jul L8
, /
n Morrison, Mayor
APPROVED AS TO FORM:
. 44
Michael R. Ila, City Clerk n,; •r is- o e
Attorney
Passed and adopted by the Council of the City of National City, California, on
July 24, 2018 by the following vote, to -wit:
Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City Clerk of the City of National City, California
By:
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2018-136 of the City of National City, California, passed and
adopted by the Council of said City on July 24, 2018.
City Clerk of the City of National City, California
By:
Deputy