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HomeMy WebLinkAbout2018 CON Dept of Transportation Caltrans - Citywide Safety Analysis - PSA No. R16NOTE TO FILE 02-17-2020 IN THE MATTER OF: The Agreement between the City of National City and the California Department of Transportation (Caltrans) for Program Supplement Agreement (PSA) No. 0R16 Rev. 000 for the Citywide Traffic Safety Study. Please note the following: NO FULLY EXECUTED ORIGINAL AGREEMENT WAS FILED WITH THE OFFICE OF THE CITY CLERK. A PARTIALLY EXECUTED COPY IS ON FILE. ORIGINATING DEPARTMENT: NTF CDC Housing & Economic Development City Attorney Human Resources City Manager MIS Community Svcs. Planning X Eng/PW Police Finance Fire Mayor Accounting Officer PROGRAM SUPPLEMENT NO. R16 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00013S Adv Project ID Date: May 22, 2018 1118000224 Location: 11-SD-0-NATC Project Number: SSARPL-5066(037) E.A. Number: Locode: 5066 This Program Supplement, effective'- M , hereby adopts and incorporates into the Administering Agency -State Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Citywide TYPE OF WORK: Citywide Safety Analysis Estimated Cost State Funds Matching Funds STATE $100, 000.00 $90,000.00 LOCAL $10,000.0 OTHER $0.00 CITY OF NATIONAL CITY By Title Date Attest Michael Dalla, City Clerk STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Date 543/8 $90,000.00 Chapter Statutes Item Year Program BC Category Fund Source AMOUNT Program Supplement 00-013S-R16- SERIAL Page 1 of 3 STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLEMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) Page _1_ TO STATE CONTROLLER'S OFFICE Claims Audits 3301 "C" Street, Rm 404 Sacramento, CA 95816 DATE PREPARED 5/23/2018 PROJECT NUMBER: 1118000224 REQUISITION NUMBER / CONTRACT NUMBER. RQS - 2660 - 111800000546 FROM: Department of Transportation SUBJECT Encumbrance Document VENDOR / LOCAL AGENCY CITY OF NATIONAL CITY $90,000.00 PROCUREMENT TYPE Local Assistance CHAPTER 23 STATUTES 2016 ITEM 2660-102-0042 YEAR 2016-2017 PEC / PECT 20.30.010.550 TASK/SUBTASK 2620 / 0420 AMOUNT $90,000.00 TOTAL CONTRACT AMOUNT $90,000.00 ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write Records and Forms Management. 1120 N. Street, MS-89, Sacramento, CA 95814. 11-SD-0-NATC SSARPL-5066(037) 05/22/2018 1 SPECIAL COVENANTS OR REMARKS All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds. 2. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. 3. 1. This PROJECT is funded with State -Only funding from the Systemic Safety Analysis Report Program (SSARP). ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the SSARP Guidelines under which the project was selected. 2. The ADMINISTERING AGENCY agrees to follow all relevant State laws and requirements including the California Environmental Quality Act (CEQA). 3. This PSA allows reimbursement of eligible PROJECT expenditures to the ADMINISTERING AGENCY for which the SSARP State funds are allocated. The effective State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to start reimbursable work. Any work performed prior the effective allocation date is not eligible for reimbursement from the SSARP funds. 4. ADMINISTERING AGENCY agrees that SSARP funds available for reimbursement will be limited to the amount allocated and encumbered by the STATE consistent with the scope of work in the STATE approved application. Funds encumbered may not be used for a modified scope of work after a project is awarded unless approved by the Statewide SSARP Coordinator prior to performing work. Program Supplement 00-013S-R16- SERIAL Page 2 of 3 11-SD-0-NATC SSARPL-5066(037) 05/22/2018 SPECIAL COVENANTS OR REMARKS 5. ADMINISTERING AGENCY agrees to the program delivery and reporting requirements established by the SSARP Guidelines. The study and the Systemic Safety Analysis Report (SSAR) must be completed within thirty-six (36) months of the funding allocation. The Final Report of Expenditure, the final invoice and the SSAR report must be submitted to the DLAE within six (6) months of the report completion. 4. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects). Program Supplement 00-013S-R16- SERIAL Page 3 of 3 PROGRAM SUPPLEMENT NO. R16 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00013S Adv Project ID Date: 1118000224 Location: Project Number: E.A. Number: Locode: May 22, 2018 11-SD-0-NATC SSARPL-5066(037) 5066 This Program Supplement, effective j''11(1"-, hereby adopts and incorporates into the Administering Agency -State Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of approved by the ADMINISTERING AGENCY on (See copy Resolution No. attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Citywide TYPE OF WORK: Citywide Safety Analysis Estimated Cost $100,000.00 State Funds STATE $90,000.00 Matching Funds LOCAL $10,000.0 CITY OF NATIONAL CITY By Title Date Attest orrison Mayor July 17, 2018 Michael Dalla, City Clerk OTHER $0.00 STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my pers Accounting Officer knowledge that budgeted funds are available for this encumbrance: Date s/ //8 $90.000.00 Chapter Statutes Item Year Program BC Category 1 Fund Source AMOUNT Program Supplement 00-013S-R16- SERIAL Page 1 of 3 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLEMENT AND CERTIFICATION FORM PSCF (REV 01/2010) Page _1_ of _1_ TO STATE CONTROLLER'S OFFICE Claims Audits 3301 "C" Street, Rm 404 Sacramento, CA 95816 DATE PREPARED 5/23/2018 PROJECT NUMBER 1118000224 REQUISITION NUMBER / CONTRACT NUMBER: RQS - 2660 - 111800000546 FROM Department of Transportation SUBJECT: Encumbrance Document VENDOR i LOCAL AGENCY CITY OF NATIONAL CITY $90,000.00 PROCUREMENT TYPE Local Assistance CHAPTER 23 STATUTES 2016 ITEM 2660-102-0042 YEAR 2016-2017 PEC / PECT 20.30 010.550 TASK/SUBTASK 2620 / 0420 AMOUNT $90.000.00 TOTAL CONTRACT AMOUNT $90,000.00 For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (915) -3880 or write ADA Notice Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814. 11-SD-0-NATC SSARPL-5066(037) 05/22/2018 SPECIAL COVENANTS OR REMARKS 1 All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds. 2. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. 3. 1. This PROJECT is funded with State -Only funding from the Systemic Safety Analysis Report Program (SSARP). ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the SSARP Guidelines under which the project was selected. 2. The ADMINISTERING AGENCY agrees to follow all relevant State laws and requirements including the California Environmental Quality Act (CEQA). 3. This PSA allows reimbursement of eligible PROJECT expenditures to the ADMINISTERING AGENCY for which the SSARP State funds are allocated. The effective State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to start reimbursable work. Any work performed prior the effective allocation date is not eligible for reimbursement from the SSARP funds. 4. ADMINISTERING AGENCY agrees that SSARP funds available for reimbursement will be limited to the amount allocated and encumbered by the STATE consistent with the scope of work in the STATE approved application. Funds encumbered may not be used for a modified scope of work after a project is awarded unless approved by the Statewide SSARP Coordinator prior to performing work. Program Supplement 00-013S-R16- SERIAL Page 2 of 3 11-SD-0-NATC SSARPL-5066(037) 05/22/2018 SPECIAL COVENANTS OR REMARKS 5. ADMINISTERING AGENCY agrees to the program delivery and reporting requirements established by the SSARP Guidelines. The study and the Systemic Safety Analysis Report (SSAR) must be completed within thirty-six (36) months of the funding allocation. The Final Report of Expenditure, the final invoice and the SSAR report must be submitted to the DLAE within six (6) months of the report completion. 4. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects). Program Supplement 00-013S-R16- SERIAL Page 3 of 3 RESOLUTION NO. 2018 -124 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. 0R16 REV. 000 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE CITYWIDE TRAFFIC SAFETY STUDY TO ALLOW FOR REIMBURSEMENT OF UP TO $90,000 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE SYSTEMATIC SAFETY ANALYSIS REPORT PROGRAM, AND AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION IN THE AMOUNT OF $10,000 AND A CORRESPONDING REVENUE BUDGET WHEREAS, on May 19, 2017, the California Department of Transportation (Caltrans) awarded a $90,000 Systematic Safety Analysis Report Program ("SSARP") grant for the Citywide Traffic Safety Study in which Caltrans allocated $90,000 for program implementation; and WHEREAS, there is a local match requirement of $10,000 that is available in the Traffic Safety Enhancements CIP expenditure account through Fiscal Year 2019 CIP budget appropriations; and WHEREAS, the SSARP implementation will examine three years of crash data that will be used to develop a comprehensive planning document identifying safety projects that will reduce or eliminate potential traffic safety hazards to assist local agencies in performing a collision analysis, identifying safety issues, and develop a list of systemic low-cost countermeasures that can be used to prepare future HSIP and other safety program applications; and WHEREAS, to allow for the reimbursement of eligible project expenditures through the Federal SSARP grant, the City is required to execute Program Supplement Agreement No. R16 to Administering Agency -State Master Agreement No. 0013S. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Program Supplement Agreement No. 0R16 Rev. 000 with the State of California Department of Transportation (Caltrans) for the Citywide Traffic Safety Study to allow for reimbursement of up to $90,000 in eligible project expenditures through the Systematic Safety Analysis Report Program (SSARP). BE IT FURTHER RESOLVED that the City Council hereby authorizes the establishment of an Engineering Grants Fund and a corresponding revenue budget appropriation in the amount of $10,000. [Signature Page to Follow] Resolution No. 2018 — 124 Page Two PASSED and ADOPTED this 17th day of July, 2018. ATTEST: 7-7/Michael R. para, City Clerk APPROVED AS TO FORM: Angil P. Morris-Jone City Attorney By: 4 z� Nic.le Pedone Acting City Attorney Albert Mendivil, Vice Mayo For Ron Morrison, Mayor Passed and adopted by the Council of the City of National City, California, on July 17, 2018 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Rios, Sotelo-Solis. Nays: None. Absent: Morrison. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California City Clerk of the City of National City, California By: I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2018-124 of the City of National City, California, passed and adopted by the Council of said City on July 17, 2018. City Clerk of the City of National City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 17, 2018 AGENDA ITEM NO. 7 EM TITLE: Resolution of the City Council of the City of National City 1) authorizing the Mayor to execute Program Supplement Agreement No. R16 for the acceptance of State Highway Account (SHA) funds in the amount of $90,000 through the Systematic Safety Analysis Report Program (SSARP); 2) authorizing the use of the General Fund balance to provide matching funds in the amount of $10,000, as required by the State of California Department of Transportation (Caltrans) for SSARP projects; and 3) authorizing the establishment of a Engineering Grants Fund appropriation in the amount of $90,000 and a corresponding revenue budget. PREPARED BY: Jose Amador, Assistant Engineer - Civil DEPARTMENT: Engjp(e ing/Public Works PHONE: 619-336-4362 APPROVED BY: EXPLANATION: See attached. VANCIAL STATEMENT: ACCOUNT NO. SSARP Grant - $90,000 Revenue Account No. 296-06044-3463 Expenditure Account No. 296-409-500-598-6044 Citywide Traffic Safety Study Project - SSARP Grant APPROVED: APPROVED: Local Match - $10,000 General Fund (001) Finance MIS ENVIRONMENTAL REVIEW: Categorical Exemption per Class 6 (Information Collection), Section 15306, 2016 California Environmental Quality Act (CEQA). ORDINANCE: INTRODUCTION: [ j FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Kesolution authorizing the Mayor to execute Program Supplement Agreement No. R16 for the acceptance of State Highway Account (SHA) funds in the amount of $90,000 through the Systematic Safety Analysis Report Program (SSARP); 2) authorizing the use of the General Fund balance to provide matching funds in the amount of $10,000, as required by the State of California Department of Transportation (Caltrans) for SSARP projects; and 3) authorizing the establishment of a Engineering Grants Fund appropriation in the amount of $90,000 and a corresponding revenue budget. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Program Supplement Agreement 3. Resolution %30/4 fray+ olo_ ;kit - /ay Explanation On May 19, 2017 the California Department of Transportation (Caltrans) awarded a $90,000 Systematic Safety Analysis Report Program (SSARP) grant for the Citywide Traffic Safety Study. Caltrans has allocated $90,000 for program implementation. There is a local match requirement of $10,000 available through use of the General Fund balance. This program implementation shall examine three years of crash data. Findings from study will be grouped by the 4E's of Safety (engineering, enforcement, education, and emergency medical services) and will be used to develop a comprehensive planning document identifying safety projects that reduce or eliminate potential traffic safety hazards. The intent of this program is to assist local agencies in performing a collision analysis, identifying safety issues, and develop a list of systemic low-cost countermeasures that can be used to prepare future HSIP and other safety program applications. City Council Resolution authorizing the Mayor to execute Program Supplement Agreement No. R16 to Administering Agency -State Master Agreement No. 0013S is required to allow for reimbursement of eligible project expenditures through the Federal SSARP grant. PROGRAM SUPPLEMENT NO. R16 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00013S Adv Project ID Date: 1118000224 Location: Project Number: E.A. Number: Locode: May 22, 2018 11-SD-0-NATC SSARPL-5066(037) This Program Supplement, effective 5 � ��, hereby adopts and incorporates into the Administering Agency -State Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the foiiowing pages. PROJECT LOCATION: Citywide TYPE OF WORK: Citywide Safety Analysis Estimated Cost $100,000.00 State Funds STATE $90,000.00 LOCAL $10,000.00 Matching Funds CITY OF NATIONAL CITY BY Title Date Attest Ron Morrison Mayor Michael Dalla, City Clerk OTHER $0.00 STATE OF CALIFORNIA Depariment of Transportation Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my pers knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date s/ /B $90.000.00 Chapter Statutes Item Year Program BC Category Fund Source AMOUNT Program Supplement 00-013S-R16- SERIAL Page 1 of 3 -1- STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLEMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) TO- STATE CONTROLLER'S OFFICE Claims Audits 3301 "C" Street, Re; 404 Sacramento, CA 95816 Page _1_ or, DATE PREPARED 5/23/2018 REQUISTiON NUMBER / CONTRACT NUMBER: RQS - 2660 -111800000546 PROJECT NUMBER- 1118000224 rROm: Department of Transportation SUBJECT: Encumbrance Document VENDOR / LOCAL AGENCY: CITY OF NATIONAL CITY $90,000.00 PROCUREMENT TYPE: Local Assistance CHAPTER 23 STATUTES 2016 ITEM 2660-102-0042 YEAR PEC/PECT 2016-2017 20.30.010.550 TASK / SUBTASK 2620 / 0420 i AMOUNT $90,000.00 TOTAL CONTRACT AMOUNT ADA Notice $90,000.00 For individuals with sensory disabilities, this document is available in alternate formats. For inrom.at Vn, ;at (915) 554-8410 of TDD (916) -3860 or write Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814. -2- 11 SD-O-NATC 05/22/2018 SSARPL-6066(037) 1. SPECIAL COVENANTS OR REMARKS All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds. 2. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Departments Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid_ These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. 3. 1. This PROJECT is funded with State -Only funding from the Systemic Safety Analysis Report Program (SSARP). ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the SSARP Guidelines under which the rroiect s selected. 2. The ADMINISTERING AGENCY agrees to follow all relevant State laws and requirements including the Galitornia Environmental Quality Act (CEQA). 3. This PSA allows reimbursement of eligible PROJECT expenditures to the ADMINISTERING AGENCY for which the SSARP State funds are allocated. The effective State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to start reimbursable work. Any work performed prior the effective allocation date is not eligible for reimbursement from the SSARP funds. 4. ADMINISTERING AGENCY agrees that SSARP funds available for reimbursement will be limited to the amount allocated and encumbered by the STATE consistent with the scope of work in the STATE approved application. Funds encumbered may not be used for a modified scope of work after a project is awarded unless approved by the Statewide SSARP Coordinator prior to performing work. Program Supplement 00-013S-R16- SERIAL Page 2 of 3 -3- i 1-SD-0-NATC 05/22/2018 SSARPL-5066(037) SPECIAL COVENANTS OR REMARKS 5. ADMINISTERING AGENCY agrees to the program delivery and reporting requirements established by the SSARP Guidelines. The study and the Systemic Safety Analysis Report (SSAR) must be completed within thirty-six (35) months of the funding allocation. The Final Report of Expenditure, the final invoice and the SSAR report must be submitted to the DLAE within six (6) months of the report completion. 4. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects). Program Supplement 00-0135-R16- SERIAL Page 3 of 3 -4- RESOLUTION NO. 2018 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. 0R16 REV. 000 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE CITYWIDE TRAFFIC SAFETY STUDY TO ALLOW FOR REIMBURSEMENT OF UP TO $90,000 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE SYSTEMATIC SAFETY ANALYSIS REPORT PROGRAM, AND AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION IN THE AMOUNT OF $10,000 AND A CORRESPONDING REVENUE BUDGET WHEREAS, on May 19, 2017, the California Department of Transportation (Caltrans) awarded a $90,000 Systematic Safety Analysis Report Program ("SSARP") grant for the Citywide Traffic Safety Study in which Caltrans allocated $90,000 for program implementation; and WHEREAS, there is a local match requirement of $10,000 that is available in the Traffic Safety Enhancements CIP expenditure account through Fiscal Year 2019 CIP budget appropriations; and WHEREAS, the SSARP implementation will examine three years of crash data that will be used to develop a comprehensive planning document identifying safety projects that will reduce or eliminate potential traffic safety hazards to assist local agencies in performing a collision analysis, identifying safety issues, and develop a list of systemic low-cost countermeasures that can be used to prepare future HSIP and other safety program applications; and WHEREAS, to allow for the reimbursement of eligible project expenditures through the Federal SSARP grant, the City is required to execute Program Supplement Agreement No. R16 to Administering Agency -State Master Agreement No. 0013S. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Program Supplement Agreement No. OR16 Rev. 000 with the State of California Department of Transportation (Caltrans) for the Citywide Traffic Safety Study to allow for reimbursement of up to $90,000 in eligible project expenditures through the Systematic Safety Analysis Report Program (SSARP). BE IT FURTHER RESOLVED that the City Council hereby authorizes the establishment of an Engineering Grants Fund and a corresponding revenue budget appropriation in the amount of $10,000. [Signature Page to Follow] Resolution No. 2018 — Page Two PASSED and ADOPTED this 17th day of July, 2018. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney