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HomeMy WebLinkAbout2020 CON West Coast Arborists - Urban and Community Forestry Grant - Tree Planting Services - Amendment #1FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND WEST COAST ARBORISTS, INC. THIS FIRST AMENDMENT TO THE AGREEMENT, is entered into this 18th day of February, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and WEST COAST ARBORISTS, INC., a California corporation (the "CONSULTANT"). RECITALS WHEREAS, on May 15, 2018, the City Council adopted Resolution No. 2018-72 and entered into an Agreement with WEST COAST ARBORISTS, INC. ("the Agreement"), wherein the CONSULTANT agreed to plant 1,700 trees in the City of National City in an effort to help reduce greenhouse gas emissions. WHEREAS, the original term of the Agreement expired on March 1, 2020. WHEREAS, the parties desire to amend the Agreement to extend the term of the Agreement for one year, expiring March 30, 2021. NOW, THEREFORE, the parties hereto agree as follows: 1. The Agreement entered into on May 15, 2018 shall be amended to extend the term of the Agreement for one year, expiring March 30, 2021. 2. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated May 15, 2018, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. [Signature Page to Follow] First Amendment — Tree Planting Page 1 of 2 City of National City and February 2020 West Coast Arborists, Inc. CITY OF NATIONAL CI By: Alejandra Sotelo-Solis, Mayor APPROVED AS TO FORM: Angil P. Morris -Jones Citorney By: Rolberto M. Contreras Deputy City Attorney WEST COAST ARBORISTS, INC., A CALIFORNIA CORPORATION (Corporation - signatures of qwo corporate officers) By: By: (Name) (Print) Patrick Mahoney President (Title) 4 ame) (Print) Richard M• •• ney Secretary (Title) First Amendment - Tree Planting Page 2 of 2 City of National City and February 2020 West Coast Arborists, Inc. RESOLUTION NO. 2020 - 23 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE PLANTING SERVICES FOR A CAL FIRE URBAN AND COMMUNITY FORESTRY GRANT AWARDED TO THE CITY OF NATIONAL CITY, EXTENDING THE TERM OF THE AGREEMENT TO MARCH 30, 2021, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT WHEREAS, on May 22, 2017, the City of National City was awarded the Urban and Community Forestry Grant in the amount of $650,800 through the California Department of Forestry and Fire Protection (CAL FIRE) to fund the purchase, planting, and initial maintenance of 1,700 trees, to be performed by a contractor, over a three-year period; and WHEREAS, there was an opportunity for the City to piggyback onto the City of Poway's Urban Forestry Maintenance Services Contract with West Coast Arborist, Inc., (WCA) for the purchase of 1,700 trees and to provide planting and initial maintenance services by utilizing a portion of the $650,800 grant funds in an amount not to exceed $297,500, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing; and WHEREAS, on August 1, 2017, the City Council adopted Resolution No. 2017- 138, accepting the grant and authorizing the City Manager to execute the grant Agreement; and WHEREAS, the Agreement with WCA is set to expire on March 1, 2020; and WHEREAS, since CAL FIRE recently granted the City a one-year grant extension to March 30, 2021, staff desires to extend the term of the Agreement with WCA to allow them to continue providing tree planting services to support City staff with project delivery. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a First Amendment to the Agreement with West Coast Arborists, Inc. for tree planting services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City, extending the term of the Agreement to March 30, 2021. PASSED and ADOPTED this 18th day of Febru Alejandraotelo-Solis, Mayor ATTEST: Michael R. Dalla(City Clerk APPROVED AS TO FORM: Passed and adopted by the Council of the City of National City, California, on February 18, 2020 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2020-23 of the City of National City, California, passed and adopted by the Council of said City on February 18, 2020. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 18, 2020 AGENDA ITEM NO. 5 EM TITLE: Resolution of the City Council of the City of National City approving a First Amendment to the Agreement with West Coast Arborists, Inc. for tree planting services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City, extending the term of the Agreement to March 30, 2021, and authorizing the Mayor to execute the Agreement. PREPARED BY: Carla Hutchinson, Assistant Engineer - , DEPARTMENT: Engineering/Public Works PHONE: 619-336-4388 APPROVED BY: EXPLANATION: On May 15, 2018, per City Council Resolution No. 2018-72, the City of National City ent&fed into an Agreement with West Coast Arborists, Inc. (WCA) to provide tree planting services in an amount not to exceed $297,500, funded by a CAL FIRE Urban and Community Forestry Grant. The Agreement with WCA is set to expire on March 1, 2020. Since CAL FIRE recently granted the City a one-year grant extension to March 30, 2021, staff desires to extend the term of the Agreement with WCA to allow them to continue providing tree planting services to support City staff with project delivery. FINANCIAL STATEMENT: APPROVED: :COUNT NO. APPROVED: MIS N/A Finance ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution approving a First Amendment to the Agreement with West Coast Arborists, Inc. for tree planting services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City and authorizing the Mayor to execute the Agreement. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. First Amendment to Agreement 2. Resolution so/oy► ego .2 3 FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND WEST COAST ARBORISTS, INC. THIS FIRST AMENDMENT TO THE AGREEMENT, is entered into this 18th day of February, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and WEST COAST ARBORISTS, INC., a California corporation (the "CONSULTANT"). RECITALS WHEREAS, on May 15, 2018, the City Council adopted Resolution No. 2018-72 and entered into an Agreement with WEST COAST ARBORISTS, INC. ("the Agreement"), wherein the CONSULTANT agreed to plant 1,700 trees in the City of National City in an effort to help reduce greenhouse gas emissions. WHEREAS, the original term of the Agreement expired on March 1, 2020. WHEREAS, the parties desire to amend the Agreement to extend the term of the Agreement for one year, expiring March 30, 2021. NOW, THEREFORE, the parties hereto agree as follows: 1. The Agreement entered into on May 15, 2018 shall be amended to extend the term of the Agreement for one year, expiring March 30, 2021. 2. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated May 15, 2018, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. [Signature Page to Follow] First Amendment — Tree Planting Page 1 of 2 City of National City and February 2020 West Coast Arborists, Inc. -1- CITY OF NATIONAL CITY By: Alejandra Sotelo-Solis, Mayor APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: Roberto M. Contreras Deputy City Attorney WEST COAST ARBORISTS, INC., A CALIFORNIA CORPORATION (Corporation - signatures of two corporate officers) By: By: (Print) Patrick Mahoney President (Title) Secretary (Title) First Amendment - Tree Planting Page 2 of 2 City of National City and February 2020 West Coast Arborists, Inc. -2- RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE PLANTING SERVICES FOR A CAL FIRE URBAN AND COMMUNITY FORESTRY GRANT AWARDED TO THE CITY OF NATIONAL CITY, EXTENDING THE TERM OF THE AGREEMENT TO MARCH 30, 2021, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT WHEREAS, on May 22, 2017, the City of National City was awarded the Urban and Community Forestry Grant in the amount of $650,800 through the California Department of Forestry and Fire Protection (CAL FIRE) to fund the purchase, planting, and initial maintenance of 1,700 trees, to be performed by a contractor, over a three-year period; and WHEREAS, there was an opportunity for the City to piggyback onto the City of Poway's Urban Forestry Maintenance Services Contract with West Coast Arborist, Inc., (WCA) for the purchase of 1,700 trees and to provide planting and initial maintenance services by utilizing a portion of the $650,800 grant funds in an amount not to exceed $297,500, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing; and WHEREAS, on August 1, 2017, the City Council adopted Resolution No. 2017- 138, accepting the grant and authorizing the City Manager to execute the grant Agreement; and WHEREAS, the Agreement with WCA is set to expire on March 1, 2020; and WHEREAS, since CAL FIRE recently granted the City a one-year grant extension to March 30, 2021, staff desires to extend the term of the Agreement with WCA to allow them to continue providing tree planting services to support City staff with project delivery. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a First Amendment to the Agreement with West Coast Arborists, Inc. for tree planting services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City, extending the term of the Agreement to March 30, 2021. PASSED and ADOPTED this 18th day of February, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk WEST COAST ARBORISTS Tree Planting Services - CAL FIRE Urban and Community Forest Grant Amendment #1 Judith Hernandez (Engineering/Public Works) forwarded a duplicate original Agreement to West Coast Arborists.