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HomeMy WebLinkAbout2020 CON West Coast Arborists - Urban and Community Forestry Grant - Grant Coordination Services - Amendment #1FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND WEST COAST ARBORISTS, INC. THIS FIRST AMENDMENT TO THE AGREEMENT, is entered into this 18th day of February, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and WEST COAST ARBORISTS, INC., a California corporation (the "CONSULTANT"). RECITALS WHEREAS, on April 16, 2019, the City Council adopted Resolution No. 2019-40 and entered into an Agreement with WEST COAST ARBORISTS, INC. ("the Agreement"), wherein the CONSULTANT agreed to provide grant coordination services, including providing volunteer group workshop training, tree and site selection processing, and matched funds collections to meet the requirements of a grant from the California Department of Forestry and Fire Protection. WHEREAS, the original term of the Agreement expired on March 1, 2020. WHEREAS, the parties desire to amend the Agreement to extend the term of the Agreement for one year, expiring March 30, 2021. NOW, THEREFORE, the parties hereto agree: 1. The Agreement entered into on April 16, 2019 shall be amended to extend the term of the Agreement for one year, expiring March 30, 2021. 2. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 16, 2019, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. [Signature Page to Follow] First Amendment — Grant Coordination Page 1 of 2 City of National City and February 2020 West Coast Arborists, Inc. CITY OF NATIONAL CITY By: ire A ejand a ' ' o-So 'w ayor APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Roberto M. Contreras Deputy City Attorney WEST COAST ARBORISTS, INC., CALIFORNIA CORPORATION (Corporation - signatures rpor (Print) Patrick Mahoney President (Title) (Print) Secretary (Title) First Amendment - Grant Coordination Page 2 of 2 City of National City and February 2020 West Coast Arborists, Inc. RESOLUTION NO. 2020 - 22 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR GRANT COORDINATION SERVICES FOR A CAL FIRE URBAN AND COMMUNITY FORESTRY GRANT AWARDED TO THE CITY OF NATIONAL CITY, EXTENDING THE TERM OF THE AGREEMENT TO MARCH 30, 2021, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT WHEREAS, in 2015, the City of National City was awarded an Urban & Community Forestry Greenhouse Gas Reduction Fund grant in the amount of $276,685 through the California Department of Forestry and Fire Protection (CAL FIRE) to develop an Urban Forest Management Plan for National City which included conducting a Geographic Information System (GIS)-based City tree inventory estimated at 10,000 trees, developing a long-range Urban Forestry Management Plan, updating corresponding City Council policies and ordinances, creating a National City Urban Forest webpage, and providing a web -based tree maintenance scheduling interface for residents; and WHEREAS, in 2015, the City contracted with West Coast Arborist, Inc. (WCA), a highly qualified and reputable contractor in the field of urban forestry, to assist the City's park maintenance staff with addressing the growing backlog of tree trimming requests for service and through implementation of a grid -based tree trimming program, WCA proved to be effective in assisting City crews with clearing the backlog, which allowed City crews to focus on maintaining their tree trimming schedule; and WHEREAS, on May 22, 2017, the City of National City was awarded an Urban and Community Forestry Grant in the amount of $650,800 through CAL FIRE to fund the purchase, planting and initial maintenance of 1,700 trees, to be performed by a contractor and competed by March 2020; and WHEREAS, an additional requirement of the Urban and Community Forestry Grant is to involve the community in tree planting, care, and foster stewardship while educating residents about the importance of an urban forest and greenhouse gas reduction, therefore, the City desired to employ a contractor to provide grant coordination services which included providing volunteer group workshop trainings, tree and site selection processing, and matched funds collections to meet the requirements of the grant; and WHEREAS, on May 15, 2018, per Resolution No. 2018-72, City Council awarded a contract to West Coast Arborist, Inc. (WCA) for the planting of 1,700 trees citywide to be completed by March 30, 2020; and WHEREAS, the Agreement with WCA is set to expire on March 1, 2020; and WHEREAS, since CAL FIRE recently granted the City a one-year grant extension to March 30, 2021, staff desires to extend the term of the Agreement with WCA to allow them to continue providing grant coordination services to support City staff with project delivery. Resolution No. 2020 — 22 Page Two NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a First Amendment to the Agreement with West Coast Arborists, Inc. for grant coordination services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City, extending the term of the Agreement to March 30, 2021. PASSED and ADOPTED this 18th day of February, Alejandra Sotelo-Solis, Mayor ATTEST: Mic ael R. Dalla/ ity Clerk APPROVED AS TO FORM: An •' ',+; o is- ones City orney Passed and adopted by the Council of the City of National City, California, on February 18, 2020 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2020-22 of the City of National City, California, passed and adopted by the Council of said City on February 18, 2020. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 18, 2020 AGENDA ITEM NO. 4 EM TITLE: Resolution of the City Council of the City of National City approving a First Amendment to the Agreement with West Coast Arborists, Inc. for grant coordination services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City, extending the term of the Agreement to March 30, 2021, and authorizing the Mayor to execute the Agreement. PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil C.\\, DEPARTMENT: Engineering/Public Works PHONE: 619-336-4388 APPROVED BY: EXPLANATION: On April 16, 2019, per City Council Resolution No. 2019-40, the City of National City enter d into affi Agreement with West Coast Arborists, Inc. (WCA) to provide grant coordination services in an amount not to exceed $196,000, funded by a CAL FIRE Urban and Community Forestry Grant. The Agreement with WCA is set to expire on March 1, 2020. Since CAL FIRE recently granted the City a one-year grant extension to March 30, 2021, staff desires to extend the term of the Agreement with WCA to allow them to continue providing grant coordination services to support City staff with project delivery. FINANCIAL STATEMENT: APPROVED: Finance :COUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: MIS STAFF RECOMMENDATION: Adopt resolution approving a First Amendment to the Agreement with West Coast Arborists, Inc. for grant coordination services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City and authorizing the Mayor to execute the Agreement. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. First Amendment to Agreement 2. Resolution keSo/u15� Y/o• d oaa - a,�- FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND WEST COAST ARBORISTS, INC. THIS FIRST AMENDMENT TO THE AGREEMENT, is entered into this 18th day of February, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and WEST COAST ARBORISTS, INC., a California corporation (the "CONSULTANT"). RECITALS WHEREAS, on April 16, 2019, the City Council adopted Resolution No. 2019-40 and entered into an Agreement with WEST COAST ARBORISTS, INC. ("the Agreement"), wherein the CONSULTANT agreed to provide grant coordination services, including providing volunteer group workshop training, tree and site selection processing, and matched funds collections to meet the requirements of a grant from the California Department of Forestry and Fire Protection. WHEREAS, the original term of the Agreement expired on March 1, 2020. WHEREAS, the parties desire to amend the Agreement to extend the term of the Agreement for one year, expiring March 30, 2021. NOW, THEREFORE, the parties hereto agree: 1. The Agreement entered into on April 16, 2019 shall be amended to extend the term of the Agreement for one year, expiring March 30, 2021. 2. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 16, 2019, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. [Signature Page to Follow] First Amendment — Grant Coordination Page 1 of 2 City of National City and February 2020 West Coast Arborists, Inc. -1- CITY OF NATIONAL CITY WEST COAST ARBORISTS, INC., A CALIFORN CORPORATI • N By: Alejandra Sotelo-Solis, Mayor APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: Roberto M. Contreras Deputy City Attorney (Corporation si rres . two corporate o? (Name (Print) Patrick Mahoney President (Title) Secretary (Title) First Amendment — Grant Coordination Page 2 of 2 City of National City and February 2020 West Coast Arborists, Inc. -2- RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR GRANT COORDINATION SERVICES FOR A CAL FIRE URBAN AND COMMUNITY FORESTRY GRANT AWARDED TO THE CITY OF NATIONAL CITY, EXTENDING THE TERM OF THE AGREEMENT TO MARCH 30, 2021, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT WHEREAS, in 2015, the City of National City was awarded an Urban & Community Forestry Greenhouse Gas Reduction Fund grant in the amount of $276,685 through the California Department of Forestry and Fire Protection (CAL FIRE) to develop an Urban Forest Management Plan for National City which included conducting a Geographic Information System (GIS)-based City tree inventory estimated at 10,000 trees, developing a Tong -range Urban Forestry Management Plan, updating corresponding City Council policies and ordinances, creating a National City Urban Forest webpage, and providing a web -based tree maintenance scheduling interface for residents; and WHEREAS, in 2015, the City contracted with West Coast Arborist, Inc. (WCA), a highly qualified and reputable contractor in the field of urban forestry, to assist the City's park maintenance staff with addressing the growing backlog of tree trimming requests for service and through implementation of a grid -based tree trimming program, WCA proved to be effective in assisting City crews with clearing the backlog, which allowed City crews to focus on maintaining their tree trimming schedule; and WHEREAS, on May 22, 2017, the City of National City was awarded an Urban and Community Forestry Grant in the amount of $650,800 through CAL FIRE to fund the purchase, planting and initial maintenance of 1,700 trees, to be performed by a contractor and competed by March 2020; and WHEREAS, an additional requirement of the Urban and Community Forestry Grant is to involve the community in tree planting, care, and foster stewardship while educating residents about the importance of an urban forest and greenhouse gas reduction, therefore, the City desired to employ a contractor to provide grant coordination services which included providing volunteer group workshop trainings, tree and site selection processing, and matched funds collections to meet the requirements of the grant; and WHEREAS, on May 15, 2018, per Resolution No. 2018-72, City Council awarded a contract to West Coast Arborist, Inc. (WCA) for the planting of 1,700 trees citywide to be completed by March 30, 2020; and WHEREAS, the Agreement with WCA is set to expire on March 1, 2020; and WHEREAS, since CAL FIRE recently granted the City a one-year grant extension to March 30, 2021, staff desires to extend the term of the Agreement with WCA to allow them to continue providing grant coordination services to support City staff with project delivery. Resolution No. 2020 — Page Two NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a First Amendment to the Agreement with West Coast Arborists, Inc. for grant coordination services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City, extending the term of the Agreement to March 30, 2021. PASSED and ADOPTED this 18th day of February, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 0un............ ,mall// mow./**GRATED *///UaRmunmunm\\N, CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950-4397 619-336-4228 Michael R. Dalla, CMC - City Clerk WEST COAST ARBORISTS Grant Coordination Services — CAL FIRE Urban and Community Forest Grant Amendment #1 Judith Hernandez (Engineering/Public Works) forwarded a duplicate original Agreement to West Coast Arborists.