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HomeMy WebLinkAboutA Reason to Survive - Bike Rack Project Design Services - Amendment #1 - 2020• . FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND A REASON TO SURVIVE, INC. THIS FIRST AMENDMENT TO THE AGREEMENT, is entered into this 21 st day of April, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and A REASON TO SURVIVE, INC., a California non-profit corporation ("ARTS"). RECITALS WHEREAS, in March 2018, the CITY partnered with ARTS to apply for a $50,000 Active Transportation Grant Program ("ATGP") grant from the San Diego Association of Governments ("SANDAG") to construct bike parking areas or "Bike Corrals" at various locations within the public rights of way in National City; WHEREAS, on July 27, 2018, the SANDAG Board of Directors awarded a $50,000 ATGP grant to the CITY for design and construction of bike parking enhancements; WHEREAS, on March 5, 2019, the City Council adopted Resolution No. 2019-23 approving grant appropriations to allow CITY staff to begin work on the project; WHEREAS, on August 15, 2019, the City Manager entered into an Agreement with ARTS to assist with community engagement, design, and fabrication of custom bike racks to be installed by City Public Works in designated bike parking areas Citywide; WHEREAS, the original Agreement had a not -to -exceed amount of $31,273 and an expiration date of June 30, 2020. WHEREAS, to allow for production of additional bike racks under the SANDAG grant, the parties desire to amend the Agreement to increase the not -to -exceed amount and extend the term of the Agreement. WHEREAS, ARTS agrees that upon completion of the bike racks, ownership of the physical works of art installed within public rights of way shall be transferred to the CITY, and ARTS waives and releases all rights of ownership to those works of art. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on August 15, 2019 as follows: /// /// 1. Increase the not -to -exceed amount by $31,727, for a total Agreement amount of $63,000. By: 2. Extend the term of the Agreement to December 6, 2020, to match the expiration date of the SANDAG grant. 3. The parties further agree that, with the foregoing exceptions, each and every term and provision of the Agreement entered into on August 15, 2019 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. CITY OF NTIQriY A REAS 1 1 U VI „ii/� IJ'1171 4616 . '7 s alht�� Director Alejandra Sotelo-Solis, Mayor APPROVED AS TO FORM: orris- ones Ci ttorney By: RESOLUTION NO. 2020 — 71 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH A REASON TO SURVIVE, INC. (ARTS) TO ALLOW FOR PRODUCTION OF ADDITIONAL BIKE RACKS FUNDED BY A SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) ACTIVE TRANSPORTATION GRANT PROGRAM (ATGP) GRANT AND LOCAL MATCHING FUNDS, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT WHEREAS, in March 2018, the City of National City (City) partnered with A Reason to Survive (ARTS) to apply for a $50,000 Active Transportation Grant Program (ATGP) grant from the San Diego Association of Governments (SANDAG) to construct bike parking areas or "Bike Corrals" at various locations within the public rights -of -way in National City; and WHEREAS, on July 27, 2018, the SANDAG Board of Directors awarded a $50,000 ATGP grant to the City for design and construction of bike parking enhancements with a required minimum local match of $12,500; and WHEREAS, on March 5, 2019, the City Council of the City of National City adopted Resolution No. 2019-23 approving grant appropriations to allow City staff to begin work on the project; and WHEREAS, on August 15, 2019, the City Manager entered into an Agreement with ARTS for a not -to -exceed amount of $31,273 to assist with community engagement, design, and fabrication of custom bike racks to be installed by the City of National City Public Works Department in designated bike parking areas Citywide; and WHEREAS, to allow for production of additional bike racks under the SANDAG grant, the parties desire to amend the Agreement to increase the not -to -exceed amount by $31,727, for a total Agreement amount of $63,000, and extend the term of the Agreement to December 6, 2020; and WHEREAS, the First Amendment to the Agreement will be funded by a combination of SANDAG ATGP grant funds and local matching funds; and WHEREAS, the local matching funds are available through General Fund appropriations for transportation improvements, previously authorized by City Council through adoption of the Fiscal Year 2020 Capital Improvement Program budget; and WHEREAS, ARTS agrees that upon completion of the bike racks, ownership of the physical works of art installed within public rights -of -way shall be transferred to the CITY, and ARTS waives and releases all rights of ownership to those works of art. Resolution No. 2020 — 71 Page Two NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the First Amendment to the Agreement with A Reason to Survive, Inc. (ARTS) for a total Agreement amount of $63,000, and extend the term of the Agreement to December 6, 2020 to allow for production of additional bike racks funded by a San Diego Association of Governments (SANDAG) Active Transportation Grant Program (ATGP) grant and local matching funds. BE IT FURTHER RESOLVED, that the City Council of the City of National City hereby authorizes the Mayor to execute the First Amendment. PASSED and ADOPTED this 21st day of April, 202 Airlktolb Alejandra o - Wolis, Mayor APPROVED AS TO FORM: An 47'! orr''-J C'� tto Passed and adopted by the Council of the City of National City, California, on April 21, 2020 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2020-71 of the City of National City, California, passed and adopted by the Council of said City on April 21, 2020. City Clerk of the City of National City, California By: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO. 7 . =M TITLE: Resolution of the City Council of the City of National City approving a First Amendment to the Agreement with A Reason to Survive, Inc. (ARTS) to allow for production of additional bike racks funded by a San Diego Association of Governments (SANDAG) Active Transportation Grant Program (ATGP) grant and local matching funds, and authorizing the Mayor to execute the Amendment. PREPARED BY: Stephen Manganiello, Director of Eng/PW PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works -s1 APPROVED BY,:40 ''"IANCIAL STATEMENT: APPROVED: ! t Finance :COUNT NO. APPROVED: MIS 296-409-500-598-6602 (Bike Parking Enhancements Grant): $18,727 001-409-500-598-6573 (Transportation Improvements CIP - local grant match): $13,000 Funding available through prior appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution executing a First Amendment to the Agreement with ARTS to allow for production of additional bike racks as part of a SANDAG ATGP grant. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. First Amendment to Agreement 2. Resolution le2,0o41-0; 76, -zes - Explanation In March 2018, the City of National City (City) partnered with ARTS to apply for a $50,000 Active Transportation Grant Program (ATGP) grant from the San Diego Association of Governments (SANDAG) to construct bike parking areas or "Bike Corrals" at various locations within the public rights of way in National City. On July 27, 2018, the SANDAG Board of Directors awarded a $50,000 ATGP grant to the City for design and construction of bike parking enhancements. The grant required a minimum local match of $12,500. On March 5, 2019, the City Council adopted Resolution No. 2019-23 approving grant appropriations to allow City staff to begin work on the project. On August 15, 2019, the City Manager entered into an Agreement with ARTS to assist with community engagement, design, and fabrication of custom bike racks to be installed by City Public Works in designated bike parking areas Citywide. The original Agreement had a not -to -exceed amount of $31,273 and an expiration date of June 30, 2020. To allow for production of additional bike racks under the SANDAG grant, the parties desire to amend the Agreement to increase the not -to -exceed amount by $31,727, for a total Agreement amount of $63,000, and extend the term of the Agreement to December 6, 2020. The First Amendment to the Agreement will be funded by a combination of SANDAG ATGP grant funds and local matching funds. The local matching funds are available through General Fund appropriations for transportation improvements, previously authorized by City Council through adoption of the FY 2020 Capital Improvement Program budget. ARTS agrees that upon completion of the bike racks, ownership of the physical works of art installed within public rights of way shall be transferred to the CITY, and ARTS waives and releases all rights of ownership to those works of art. -1- FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND A REASON TO SURVIVE, INC. THIS FIRST AMENDMENT TO THE AGREEMENT, is entered into this 21 st day of April, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and A REASON TO SURVIVE, INC., a California non-profit corporation ("ARTS"). RECITALS WHEREAS, in March 2018, the CITY partnered with ARTS to apply for a $50,000 Active Transportation Grant Program ("ATGP") grant from the San Diego Association of Governments ("SANDAG") to construct bike parking areas or "Bike Corrals" at various locations within the public rights of way in National City; WHEREAS, on July 27, 2018, the SANDAG Board of Directors awarded a $50,000 ATGP grant to the CITY for design and construction of bike parking enhancements; WHEREAS, on March 5, 2019, the City Council adopted Resolution No. 2019-23 approving grant appropriations to allow CITY staff to begin work on the project; WHEREAS, on August 15, 2019, the City Manager entered into an Agreement with ARTS to assist with community engagement, design, and fabrication of custom bike racks to be installed by City Public Works in designated bike parking areas Citywide; WHEREAS, the original Agreement had a not -to -exceed amount of $31,273 and an expiration date of June 30, 2020. WHEREAS, to allow for production of additional bike racks under the SANDAG grant, the parties desire to amend the Agreement to increase the not -to -exceed amount and extend the term of the Agreement. WHEREAS, ARTS agrees that upon completion of the bike racks, ownership of the physical works of art installed within public rights of way shall be transferred to the CITY, and ARTS waives and releases all rights of ownership to those works of art. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on August 15, 2019 as follows: /// /// 1. Increase the not -to -exceed amount by $31,727, for a total Agreement amount of $63,000. -2- 2. Extend the term of the Agreement to December 6, 2020, to match the expiration date of the SANDAG grant. 3. The parties further agree that, with the foregoing exceptions, each and every term and provision of the Agreement entered into on August 15, 2019 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. CITY OF NATIONAL CITY A REASON TO SURVIVE, INC. (ARTS) By: By: Alejandra Sotelo-Solis, Mayor James Halliday, Executive Director APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney -3- RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH A REASON TO SURVIVE, INC. (ARTS) TO ALLOW FOR PRODUCTION OF ADDITIONAL BIKE RACKS FUNDED BY A SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) ACTIVE TRANSPORTATION GRANT PROGRAM (ATGP) GRANT AND LOCAL MATCHING FUNDS, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT WHEREAS, in March 2018, the City of National City (City) partnered with A Reason to Survive (ARTS) to apply for a $50,000 Active Transportation Grant Program (ATGP) grant from the San Diego Association of Governments (SANDAG) to construct bike parking areas or "Bike Corrals" at various locations within the public rights of way in National City; and WHEREAS, on July 27, 2018, the SANDAG Board of Directors awarded a $50,000 ATGP grant to the City for design and construction of bike parking enhancements with a required minimum local match of $12,500; and WHEREAS, on March 5, 2019, the City Council adopted Resolution No. 2019-23 approving grant appropriations to allow City staff to begin work on the project; and WHEREAS, on August 15, 2019, the City Manager entered into an Agreement with ARTS for a not to exceed amount of $31,273 to assist with community engagement, design, and fabrication of custom bike racks to be installed by the City of National City Public Works in designated bike parking areas Citywide; and WHEREAS, to allow for production of additional bike racks under the SANDAG grant, the parties desire to amend the Agreement to increase the not -to -exceed amount by $31,727, for a total Agreement amount of $63,000, and extend the term of the Agreement to December 6, 2020; and WHEREAS, the First Amendment to the Agreement will be funded by a combination of SANDAG ATGP grant funds and local matching funds; and WHEREAS, the local matching funds are available through General Fund appropriations for transportation improvements, previously authorized by City Council through adoption of the Fiscal Year 2020 Capital Improvement Program budget; and WHEREAS, ARTS agrees that upon completion of the bike racks, ownership of the physical works of art installed within public rights of way shall be transferred to the CITY, and ARTS waives and releases all rights of ownership to those works of art. Resolution No. 2020 — Page Two NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the First Amendment to the Agreement with A Reason to Survive, Inc. (ARTS) for a total Agreement amount of $63,000, and extend the term of the Agreement to December 6, 2020 to allow for production of additional bike racks funded by a San Diego Association of Governments (SANDAG) Active Transportation Grant Program (ATGP) grant and local matching funds. BE IT FURTHER RESOLVED, that the City Council of the City of National City hereby authorizes the Mayor to execute the First Amendment. PASSED and ADOPTED this 21st day of April, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Date: CONTRACT TRANSMITTAL FORM (Attach as Cover Sheet to Documents dropped off to City Clerk's Office) •i //' ° From (Dept.): E L I y .e C 1.-(4 m Submitted by (First & Last Name): � 6 tGr (2 t✓ e_ Vendor: /.C- ----1� Resolution: YES / NO 0 Resolution No. (if applicable): 1 2 3 4 Originals Provided to City Clerk (Select Quantity) 0 0 0 Department has Copy / Duplicate Original Vendor has Copy / Duplicate Original