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HomeMy WebLinkAbout2020 CON Jani-King of California - Kitchen Cleaning Services - Nutrition Center - 1st Amendmentc 2ooIq - /3 FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND JANI-KING OF CALIFORNIA, INC. THIS FIRST AMENDMENT TO THE AGREEMENT is entered into this 16th day of June, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and JANI-KING OF CALIFORNIA, INC., a Texas corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY and the CONTRACTOR entered into an Agreement on January 21, 2020 ("the Agreement"), wherein the CONTRACTOR agreed to provide janitorial cleaning services at the Nutrition Center, 1415 "D" Avenue, for a not -to -exceed amount of $14,500, and an initial term of five months, with the option to extend this term for up to 3 (three), one-year extensions; and WHEREAS, the parties desire to amend the Agreement by exercising the first of the three one year options to extend the term of the Agreement to June 30, 2021; and WHEREAS, the parties desire to extend the scope of janitorial cleaning services to include all City -owned facilities and providing expansion of janitorial services which will support staff with the additional, specialized cleaning needs to address public health and safety risks associated with the COVID-19 pandemic in accordance with the new standards directed by the County Health Officer; and, WHEREAS, the parties desire to amend the Agreement to cover the cost of providing the increase scope of services from the amount of $14,500 to the not -to -exceed amount by $135,500, for a total not -to -exceed amount of $150,000. AGREEMENT NOW, THEREFORE, the parties hereto agree that: 1. The January 21, 2020 Agreement in exercise of the option provision is hereby amended to extend the term of the Agreement by one (1) year to June 30, 2021. 2. Exhibit "A" of Section 3 of the January 21, 2020 Agreement is hereby amended to now include all City -owned facilities and providing expansion of janitorial services which will support staff with the additional, specialized cleaning needs to address public health and safety risks associated with the COVID-19 pandemic in accordance with the new standards directed by the County Health Officer. 3. The January 21, 2020 Agreement is hereby be amended to cover the cost of the increased scope of services from original contract amount of $14,500 by a not -to - exceed increased amount of $135,500, for a total not -to -exceed amount of $150,000. /2 Lo2,o-Il2 4. The parties further agree that, with the foregoing exception, each and every term and provision of the January 21, 2020 Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Alejandra Sotelo-Solis, Mayor APPROVED AS TO FORM: JANI-KING OF CALIFORNIA, INC., A TEXAS CORPORATION (Signatures of two corporate officers required) (Print) Accpdi7" GxEG✓-t 1/4/67 (Print) ,_'t Q (Title) First Amendment- FY20 Agreement Page 2 of 2 City of National City and March 2020 Jani-King of California, Inc. RESOLUTION NO. 2020 - 112 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH JANI-KING OF CALIFORNIA, INC., INCREASING THE NOT -TO - EXCEED AMOUNT BY $135,500, FOR A TOTAL AGREEMENT AMOUNT OF $150,000; 2) EXTENDING THE TERM OF THE AGREEMENT BY ONE YEAR TO JUNE 30, 2021; AND 3) AUTHORIZING THE CITY MANAGER TO EXECUTE FUTURE AGREEMENT EXTENSIONS DUE TO THE IMMEDIATE NEED FOR SERVICES TO CONTINUE BASED ON SUPPLEMENTAL NEEDS CAUSED BY THE COVID-19 PANDEMIC WHEREAS, on January 21, 2020, the City of National City entered into an Agreement with Jani-King of California, Inc., to provide kitchen cleaning services as needed and as directed by the City's Facilities Maintenance Supervisor to the Nutrition Center at 1415 "D" Avenue; and WHEREAS, the original Agreement is for a not -to -exceed amount of $14,500, and for an initial term of one (1) year, with the option to extend for up to three, one-year extensions; and WHEREAS, in order to meet the new standards established and required by the County Health Officer, an increased level and frequency of janitorial cleaning services Citywide in response to the COVID-19 Pandemic and extension of the term of the Agreement and expansion of the Scope of Services is necessary; and WHEREAS, City staff recommends City Council approval of a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount of the Agreement by $135,000, for a total Agreement amount of $150,000, extending the term of the Agreement by one (1) year to June 30, 2021, and authorizing the City Manager to execute future Agreement extensions. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute a First Amendment to the Agreement with Jani-King of California, Inc., increasing the Scope of Services for the not -to -exceed amount by $135,500, for a total Agreement amount of $150,000, and extending the term of the Agreement by one (1) year to June 30, 2021. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute future amendments to the Agreement which includes authorization to extend the term, increase the Scope of Services and increase the not -to -exceed amount as appropriate due to the immediate need for services to continue based on supplemental needs caused by the COVID-19 Pandemic. PASSED and ADOPTED this 16th day of June, 20 Alejolis, Mayor ATTEST: // Mich: el R. Dalla, , ty Clerk APPROVED AS TO FORM: Passed and adopted by the Council of the City of National City, California, on June 16, 2020 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2020-112 of the City of National City, California, passed and adopted by the Council of said City on June 16, 2020. A, City Clerk of the City of N fonal City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 C20s%-1� 2oty-112 AGENDA ITEM NO.: 11 an TITLE: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount by $135,500, for a total Agreement amount of $150,000; 2) extending the term of the Agreement by one year to June 30, 2021; and 3) authorizing the City Manager to execute future Agreement extensions due to the immediate need for services to continue based on supplemental needs caused by the COVID-19 p andemic. PREPARED BY: Tirza Gonzales, Management Analyst II LPARTMENT: Engine`' - • is Works PHONE: 619-336-4318 EXPLANATION: See staff report. APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS Funds are appropriated in various accounts for FY 2020; funding for subsequent fiscal years is dependent on future appropriations as part of annual budget. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution executing a First Amendment to the Agreement with Jani-King of California, Inc. BOARD / COMMISSION RECOMMENDATION: TACHMENTS: . Explanation 2. First Amendment to Agreement 3. Resolution Explanation: On January 21, 2020, the City of National City entered into an Agreement with Jani-King of California, Inc., to provide kitchen cleaning services as needed and as directed by the City's Facilities Maintenance Supervisor to the Nutrition Center at 1415 "D" Avenue. The original Agreement is for a not -to -exceed amount of $14,500, and for an initial term of one year, with the option to extend for up to three, one-year extensions. The immediate need for this amendment is due to the increased level of services required for janitorial cleaning services citywide in response to COVID-19 Pandemic in order to meet the standards established by the County Health Officer. Staff is requesting City Council approval of a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount of the Agreement by $135,000, for a total Agreement amount of $150,OOOextending the term of the Agreement by one year to June 30, 2021, and authorizing the City Manager to execute future Agreement extensions. Funds are appropriated in various accounts for FY 2020; funding for subsequent fiscal years is dependent on future appropriations as part of annual budget. -1- FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND JANI-KING OF CALIFORNIA, INC. THIS FIRST AMENDMENT TO THE AGREEMENT is entered into this 16th day of June, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and JANI-KING OF CALIFORNIA, INC., a Texas corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY and the CONTRACTOR entered into an Agreement on January 21, 2020 ("the Agreement"), wherein the CONTRACTOR agreed to provide janitorial cleaning services at the Nutrition Center, 1415 "D" Avenue, for a not -to -exceed amount of $14,500, and an initial term of five months, with the option to extend this term for up to 3 (three), one-year extensions; and WHEREAS, the parties desire to amend the Agreement by exercising the first of the three one year options to extend the term of the Agreement to June 30, 2021; and WHEREAS, the parties desire to extend the scope of janitorial cleaning services to include all City -owned facilities and providing expansion of janitorial services which will support staff with the additional, specialized cleaning needs to address public health and safety risks associated with the COVID-19 pandemic in accordance with the new standards directed by the County Health Officer; and, WHEREAS, the parties desire to amend the Agreement to cover the cost of providing the increase scope of services from the amount of $14,500 to the not -to -exceed amount by $135,500, for a total not -to -exceed amount of $150,000. AGREEMENT NOW, THEREFORE, the parties hereto agree that: 1. The January 21, 2020 Agreement in exercise of the option provision is hereby amended to extend the term of the Agreement by one (1) year to June 30, 2021. 2. Exhibit "A" of Section 3 of the January 21, 2020 Agreement is hereby amended to now include all City -owned facilities and providing expansion of janitorial services which will support staff with the additional, specialized cleaning needs to address public health and safety risks associated with the COVID-19 pandemic in accordance with the new standards directed by the County Health Officer. 3. The January 21, 2020 Agreement is hereby be amended to cover the cost of the increased scope of services from original contract amount of $14,500 by a not -to - exceed increased amount of $135,500, for a total not -to -exceed amount of $150,000. -2- t! 4. The parties further agree that, with the foregoing exception, each and every term and provision of the January 21, 2020 Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. CITY OF NATIONAL CITY JANI-KING OF CALIFORNIA, INC., A TEXAS CORPORATION (Signatures of two corporate officers required) By: By Alejandra Sotelo-Solis, Mayor (Name) 5.7pdv Diaz (Print) APPROVED AS TO FORM: Au ot_i+J> exec() -ri e By: By: Angil P. Morris -Jones City Attorney (Title) Crav(0\ [I — 4v (Print) 441 b F" (Title First Amendment- FY20 Agreement Page 2 of 2 City of National City and March 2020 Jani-King of California, Inc. -3- RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH JANI-KING OF CALIFORNIA, INC., INCREASING THE NOT -TO - EXCEED AMOUNT BY $135,500, FOR A TOTAL AGREEMENT AMOUNT OF $150,000; 2) EXTENDING THE TERM OF THE AGREEMENT BY ONE YEAR TO JUNE 30, 2021; AND 3) AUTHORIZING THE CITY MANAGER TO EXECUTE FUTURE AGREEMENT EXTENSIONS DUE TO THE IMMEDIATE NEED FOR SERVICES TO CONTINUE BASED ON SUPPLEMENTAL NEEDS CAUSED BY THE COVID-19 PANDEMIC WHEREAS, on January 21, 2020, the City of National City entered into an Agreement with Jani-King of California, Inc., to provide kitchen cleaning services as needed and as directed by the City's Facilities Maintenance Supervisor to the Nutrition Center at 1415 "D" Avenue; and WHEREAS, the original Agreement is for a not -to -exceed amount of $14,500, and for an initial term of one (1) year, with the option to extend for up to three, one-year extensions; and WHEREAS, in order to meet the new standards established and required by the County Health Officer, an increased level and frequency of janitorial cleaning services Citywide in response to the COVID-19 Pandemic and extension of the term of the Agreement and expansion of the Scope of Services is necessary; and WHEREAS, City staff recommends City Council approval of a First Amendment to the Agreement with Jani-King of California, Inc., increasing the not -to -exceed amount of the Agreement by $135,000, for a total Agreement amount of $150,000, extending the term of the Agreement by one (1) year to June 30, 2021, and authorizing the City Manager to execute future Agreement extensions. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute a First Amendment to the Agreement with Jani-King of California, Inc., increasing the Scope of Services for the not -to -exceed amount by $135,500, for a total Agreement amount of $150,000, and extending the term of the Agreement by one (1) year to June 30, 2021. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute future amendments to the Agreement which includes authorization to extend the term, increase the Scope of Services and increase the not -to -exceed amount as appropriate due to the immediate need for services to continue based on supplemental needs caused by the COVID-19 Pandemic. PASSED and ADOPTED this 16th day of June, 2020. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones, City Attorney