HomeMy WebLinkAbout2020 CON Bucknam Infrastructure Group, Inc - GIS-Based Asset Management Information System (3)AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY
AND
BUCKNAM INFRASTRUCTURE GROUP, INC.
THIS AGREEMENT is entered into on this 17t" day of November, 2020, by and between
the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and BUCKNAM
INFRASTRUCTURE GROUP, INC. (the "CONSULTANT").
RECITALS
WHEREAS, the CITY desires to employ a CONSULTANT to update the City's existing
Pavement Management Plan.
WHEREAS, the CITY has determined that the CONSULTANT is a provider of
pavement and asset management to meet the City's needs and is qualified by experience and
ability to perform the services desired by the CITY, and the CONSULTANT is willing to
perform such services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS
FOLLOWS:
1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the
CONSULTANT to update the City's existing Pavement Management Plan, provide the City with
a comprehensive report and develop a GIS-based Asset Management Information System
integrating the different public works assets (e.g. pavement, traffic signs, curb marking, catch
basin, etc.). The CONSULTANT agrees to perform the services set forth here in accordance with
all terms and conditions contained herein.
The CONSULTANT represents that all services shall be performed directly by
the CONSULTANT or under direct supervision of the CONSULTANT.
2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement
will become effective on November 17, 2020. The duration of this Agreement is for the period of
December 1, 2020 through November 30, 2021. Completion dates or time durations for specific
portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual
agreement upon the same terms and conditions for an additional one (1) year term. The Parties
may exercise up to three one-year extensions. Any extension of this Agreement must be
approved in writing by the City Manager.
3. SCOPE OF SERVICES. The CONSULTANT will preform the following
services as set forth in the attached Exhibit "A":
a) Pavement Management (PMP) database to establish goals and objectives;
b) Deliver the PMP maps in a GIS file format;
c) Provide comprehensive training for the City's staff necessary to maintain the
PMP;
d) Offer the use of the web -Portal in order to access to the PMP database;
e) Assessment of the current. public works assets as traffic signal, curb marking and
catch basin.
The CONSULTANT shall be responsible for all research and reviews related to
the work and shall not rely on personnel of the CITY for such services, except as authorized in
advance by the CITY. The CONSULTANT shall appear at meetings specified in Exhibit "A" to
keep staff and City Council advised of the progress on the project.
The CITY may unilaterally, or upon request from the CONSULTANT, from time
to time reduce or increase the Scope of Services to be performed by the CONSULTANT under
this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith
and confer for the purpose of negotiating a corresponding reduction or increase in the
compensation associated with said change in services.
4. PROJECT COORDINATION AND SUPERVISION. Roberto Yano, Director
of Public Works/City Engineer hereby is designated as the Project Coordinator for the CITY and
will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a
single Project Director to provide supervision and have overall responsibility for the progress
and execution of this Agreement for the CONSULTANT. Peter Bucknam, President of Bucknam
Infrastructire Group, Inc., is designated as the Project Director for the CONSULTANT.
5. COMPENSATION AND PAYMENT. The compensation for the
CONSULTANT shall be based on monthly billings covering actual work performed. Billings
shall include labor classifications, respective rates, hours worked and also materials, if any. The
total cost for all work described in Exhibit "A" shall not exceed $99,920. The compensation for
the CONSULTANT'S work shall not exceed the rates set forth in Exhibit "A". Monthly invoices
will be processed for payment and remitted within thirty (30) days from receipt of invoice,
provided that work is accomplished consistent with Exhibit "A", as determined by the CITY.
The CONSULTANT shall maintain all books, documents, papers, employee time
sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such
materials available at its office at all reasonable times during the term of this Agreement and for
three (3) years from the date of final payment under this Agreement, for inspection by the CITY,
and for furnishing of copies to the CITY, if requested.
6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions
which may arise as to the quality or acceptability of the services performed and the manner of
performance, the acceptable completion of this Agreement, and the amount of compensation due.
In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the
work, the manner of performance and/or the compensation payable to the CONSULTANT in this
Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten
(10) business days, the CONSULTANT and the CITY shall each prepare a report which supports
their position and file the same with the other party. The CITY shall, with reasonable diligence,
determine the quality or acceptability of the work, the manner of performance and/or the
compensation payable to the CONSULTANT.
7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda,
Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the -
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CONSULTANT for this project, whether paper or electronic, shall: (1) be free from defects; (2)
become the property of the CITY for use with respect to this project; and (3) shall be turned over
to the CITY upon completion of the project, or any phase thereof, as contemplated by this
Agreement. -
Contemporaneously with the transfer of documents, the CONSULTANT hereby
assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright
in, ,and the right to reproduce, all written material, drawings, plans, specifications, or other work
prepared under this Agreement, except upon the CITY'S prior authorization regarding
reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT
shall, upon request of the CITY, execute any further document(s) necessary to further effectuate
this waiver and disclaimer.
The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce,
modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S
written work product for the CITY'S purposes, and the CONSULTANT expressly waives and
disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to
intellectual property and artistic works.
Any modification or reuse by the CITY of documents, drawings, or specifications
prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section
14, but only with respect to the effect of the modification or reuse by the CITY, or for any
liability to the CITY should the documents be used by the CITY for some project other than
what was expressly agreed upon within the Scope of Services of this project, unless otherwise
mutually agreed.
8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of
this Agreement will be acting in an independent capacity and not as agents, employees, partners,
or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S
employees are employees of the CITY, and are not entitled to any of the rights, benefits, or
privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy-
ment, or workers' compensation insurance.
This Agreement contemplates the personal services of the CONSULTANT and
the CONSULTANT'S employees, and it is recognized by the parties that a substantial
inducement to the CITY for entering into this Agreement was, and is, the professional reputation
and competence of the CONSULTANT and its employees. Neither this Agreement, nor any
interest herein, may be assigned by the CONSULTANT without the prior written consent of the
CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or
hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem
necessary for the proper and efficient performance of this Agreement. All agreements by
CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to
adhere to the applicable terms of this Agreement.
9. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have
any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees,
except as set forth in this Agreement. The CONSULTANT, or the CONSULTANT'S agents,
servants, or employees are not in any manner agents, servants, or employees of the CITY. The
CONSULTANT and its agents, servants, and employees are wholly independent from the CITY
and CONSULTANT'S obligations to the CITY are solely prescribed by this Agreement.
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10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the
performance of the services to be provided herein, shall comply with all applicable state and
federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City
of National City, whether nowin force or subsequently enacted. The CONSULTANT and each
of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business
license prior to and during performance of any work pursuant to this Agreement.
11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants
that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally
required to practice its profession. CONSULTANT must promptly produce a copy of any such
license, permit, or approval to CITY upon request. The CONSULTANT represents and
covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times
during the term of this Agreement, any license, permit, or approvalwhichis legally required for
the CONSULTANT to practice its profession.
12. STANDARD OF CARE.
A. The CONSULTANT, in performing any services under this Agreement,
shall perform in a manner consistent with that level of care and skill ordinarily exercised by
members of the CONSULTANT'S trade or profession currently practicing under similar
conditions and in similar locations. The CONSULTANT shall take all special precautions
necessary to protect the CONSULTANT'S employees and members of the public from risk of
harm arising out of the nature of the work and/or the conditions of the work site.
B. Unless disclosed in writing prior to the date of this Agreement, the
CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years
preceding, been debarred by a governmental agency or involved in debarment, arbitration or
litigation proceedings concerning the CONSULTANT'S professional performance or the
furnishing of materials or services relating thereto.
C. The CONSULTANT is responsible for identifying any unique products,
treatments, processes or materials whose availability is critical to the success of the project the
CONSULTANT has been retained to perform, within the time requirements of the CITY, or,
when no time is specified, then within a commercially reasonable time. Accordingly, unless the
CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all
products, materials, processes or treatments identified in the project documents prepared for the
CITY are reasonably commercially available. Any failure by the CONSULTANT to use due
diligence under this sub -section will render the CONSULTANT liable to the CITY for any
increased costs that result from the CITY'S later inability to obtain the specified items or any
reasonable substitute within a price range that allows for project completion in the time frame
specified or, when not specified, then within a commercially reasonable time.
13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not
discriminate against any employee or applicant for employment because of age, race, color; -
ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or
medical condition. The CONSULTANT will take positive action to insurethatapplicants are
employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation,
marital status, national origin, physical handicap, or medical condition. Such action shall include
but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and
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selection for training, including apprenticeship. The CONSULTANT agrees to post in
conspicuous places available to employees and applicants for employment any notices provided
by the CITY setting forth the provisions of this non-discrimination clause.
14. CONFIDENTIAL INFORMATION. The CITY may from time to time
communicate to the CONSULTANT certain confidential information to enable the
CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT
shall treat all such information as confidential and shall not disclose any part thereof without the
prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of
such information, even within its own organization, to the extent necessary to performthe
services to be provided herein. The foregoing obligation of this Section 14, however, shall not
apply to any part of the information that (i) has been disclosed in publicly available sources of
information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly
available sources of information; (iii) is already in the possession of the CONSULTANT without
any obligation of confidentiality; or (iv) has been or. is hereafter rightfully disclosed to the
CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has
been or is rightfully authorized by that third party.
The CONSULTANT shall not disclose any reports, recommendations,
conclusions or other results of the services or the existence of the subject matter of this
Agreement without the prior written consent of the CITY. In its performance hereunder, the
CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting
the information or other property of any other person, firm or corporation.
CONSULTANT shall be liable to CITY for any damages caused by breach of this
15. INDEMNIFICATION AND HOLD HARMLESS. To the maximum extent
provided by law, The CONSULTANT agrees to defend, indemnify and hold harmless the City of
National City, its officers, officials, agents, employees, and volunteers against and from any and
all liability, loss, damages to property, injuries to, or death of any person or persons, and all
claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of
any kind or nature, including workers' compensation claims, of or by anyone whomsoever,
resulting from or arising out of the CONSULTANT'S performance or other obligations under
this Agreement; provided, however, that this indemnification and hold harmless shall not include
any claims or liability arising from the established sole negligence or willful misconduct of the
CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the
defense of any action, and CONSULTANT shall employ competent counsel, reasonably
acceptable to the City Attorney.
The indemnity, defense, and hold harmless obligations contained herein shall
survive the termination of this Agreement for any alleged or actual omission, act, or negligence
under this Agreement that occurred during the term of this Agreement.
16. EMPLOYEE PAYMENTS AND INDEMNIFICATION.
16.1 PERS Eligibility Indemnification. If CONTRACTOR's employee(s) providing
services under this Agreement claims, or is' determined by a court of competent jurisdiction or
the California Public Employees Retirement System ("PERS") to be eligible for enrollment in
PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless. CITY for the
payment of any employer and employee contributions for PERS benefits on behalf of the
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employee as well as for payment of any penalties and interest on such contributions which would
otherwise be the responsibility of the CITY.
CONTRACTOR'S employees providing service under this Agreement shall not:
(1) qualify for any compensation and benefit under PERS; (2) be entitled to any benefits under
PERS; (3) enroll in PERS as an employee of CITY; (4) receive any employer contributions paid
by CITY for PERS benefits; or (5) be entitled to any other PERS-related benefit that would
accrue to a CITY employee. CONTRACTOR's employees hereby waive any claims to benefits
or compensation described in this Section 16. This Section 16 applies to CONTRACTOR
notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to
the contrary.
16.2 Limitation of CITY Liability. The payment made to CONTRACTOR under this
Agreement shall be the full and complete compensation to which CONTRACTOR and
CONTRACTOR's officers, employees, agents, and subcontractors are entitled for performance.
of any work under this Agreement. Neither CONTRACTOR nor CONTRACTOR's officers,
employees, agents, and subcontractors are entitled to any salary or wages, or retirement, health,
leave or other fringe benefits applicable to CITY employees. The CITY will not make any
federal or state tax withholdings on behalf of CONTRACTOR. The CITY shall not be required
to pay any .workers' compensation insurance on behalf of CONTRACTOR.
16.3 Indemnification for Employee Payments. CONTRACTOR agrees to defend and
indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution
including any contribution to PERS, social security,. salary or wages, overtime payment, or
workers' compensation payment which the CITY may be required to make on behalf of (1)
CONTRACTOR, (2) any employee of CONTRACTOR, or (3) any employee of
CONTRACTOR construed to be an employee of the CITY, for work performed under this
Agreement. This is a continuing obligation that survives the termination of this Agreement
17. WORKERS' COMPENSATION. The CONSULTANT shall comply with all
of the provisions of the Workers' Compensation Insurance, and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of the California Labor Code and all
amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify,
and hold harmless the CITY and its officers, employees, and volunteers from and against all
claims, demands, payments, suits, actions, proceedings, and judgments of every nature and
description, including reasonable attorney's fees and defense costs presented, brought or
recovered against the CITY or its officers, employees, or volunteers, for or on account of any
liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement.
18. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase
and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and
maintain throughout the term of this Agreement, the following insurance policies:
A. ❑ If checked, Professional Liability Insurance (errors and
omissions) with minimum limits of $1,000,000 per occurrence..
B. Automobile Insurance covering all bodily injury and property damage
incurred during the performance of this Agreement, with a minimum coverage of $1,000,000
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combined single limit per accident. Such automobile insurance shall include owned, non -owned,
and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and
volunteers as additional insureds, and a separate additional insured endorsement shall be
provided.
C. Commercial General Liability Insurance, with minimum limits of either
$2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and
$2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property
damage arising out of its operations, work, or performance under this Agreement. The policy
shall name the CITY and its officers, agents, employees, and volunteers as additional insureds,
and a separate additional insured endorsement shall be provided. The general aggregate limit
must apply solely to this "project" or "location". The "project" or "location" should be noted
with specificity on an endorsement that shall be incorporated into the policy.
D. Workers' Compensation Insurance in an amount sufficient to meet
statutory requirements covering all of CONSULTANT'S employees and employers' liability
insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed
with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to
commencement of work under this Agreement.
If CONSULTANT has no employees subject to the California Workers'
Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said
Declaration shall be provided to CONSULTANT by CITY.
E. The aforesaid policies shall constitute primary insurance as to the CITY,
its officers, officials, employees, and volunteers, so that any other policies held by the CITY
shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30)
days prior written notice to the CITY's Risk Manager, at the address listed in subsection G
below, of cancellation or material change.
F. If required insurance coverage is provided on a "claims made" rather than
"occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years
after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date
must be on or before the date of this Agreement.
G. The Certificate Holder for all policies of insurance required by this
Section shall be:
City of National City
c/o Risk Manager
1243 National City Boulevard
National City, CA 91950-4397
H. Insurance shall be written with only insurers authorized to conduct
business in California that hold a current policy holder's alphabetic and financial size category
rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of
equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is
provided by non -admitted "surplus lines" carriers, they must be included on the most recent List
of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements.
I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by
the CITY'S Risk Manager. If the CONSULTANT does not keep all insurance policies required
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by this Section 18 in full force and effect at all times during the term of this Agreement, the
CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and
terminate the Agreement as provided herein.
J. All deductibles and self -insured retentions in excess of $10,000 must be
disclosed to and approved by the CITY.; CITY reserves the right to modify the insurance
requirements of this Section 18, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
K. If the CONSULTANT maintains broader coverage or higher limits (or
both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage
or higher limits (or both) maintained by the CONSULTANT. Any available insurance proceeds
in excess of the specified minimum limits of insurance and coverage shall be available to the
CITY.
19. LEGAL FEES. If any party brings a suit or action against the other party arising
from any breach of any of the covenants or agreements or any inaccuracies in any of the
representations and warranties on the part of the other party arising out of this Agreement, then
in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -
court settlement, shall be entitled to have and recover of and from the other party all costs and
expenses of suit, including attorneys' fees.
For purposes of determining who is to be considered the prevailing party; it is stipulated
that attorney's fees incurred in the prosecution or defense of the action or suit shall not be
considered indeterminingthe amount of the judgment or award. Attorney's fees to the prevailing
party if other than the CITY shall, in addition, be limited to the amount of attorney's fees
incurred by the CITY in its prosecution or defense of the action, irrespective of the actual
amount of attorney's fees incurred by the prevailing party.
20. TERMINATION.
A. This Agreement may be terminated with or without cause by the CITY.
Termination without cause shall be effective only upon 60-day's written notice to the
CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in
accordance with this Agreement.
B. This Agreement may also be terminated immediately bythe CITY for.
cause in the event of a material breach of this Agreement, misrepresentation by the
CONSULTANT in connection with the formation of this Agreement or the performance of
services, or the failure to perform services as directed by the CITY.
C. Termination with orwithout cause shall be effected by delivery of written
Notice of Termination to the CONSULTANT as provided for herein.
D. In the event of termination, all finished or unfinished Memoranda Reports,
Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT,
whether paper or electronic, shall immediately become the property of and be delivered to the
CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for
any work satisfactorily completed on such documents and other materials up to the effective date
of the Notice of Termination, not to exceed the amounts payable hereunder, and less any
damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of
said written material shall vest in the CITY all rights set forth in Section 7.
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E. The CITY further reserves the right to immediately terminate this
Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a
reorganization of the CONSULTANT for the benefit of creditors; or (3) a business
reorganization, change in business name or change in business status of the CONSULTANT.
21. NOTICES, All notices or other communications required or permitted hereunder
shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express
or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or
sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex,
telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally
delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by
overnight mail, the business day following its deposit in such overnight mail facility, (iii) if
mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is
outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or
other like facility regularly maintained by the United States Postal Service, (iv) if given by
telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given
by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other
communication delivered or sent as specified above shall be directed to the following persons:
To CITY: Roberto Yano
Director of Public Works/City Engineer
Engineering and Public Works/City Engineer
City of National City
1243 National City Boulevard
National City, CA 91950-4397
To CONSULTANT:
Peter Bucknam
President
Bucknam Infrastructure Group, Inc.
3548 Seagate Way, Suite 230
Oceanside, CA 92056
Notice of change of address shall be given by written notice in the manner
specified in this Section. Rejection or other refusal to accept or the inability to deliver because of
changed address of which no notice was given shall be deemed to constitute receipt of the notice,
demand, request or communication sent. Any notice, request, demand, direction or other
communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-
eight (48) hours by letter mailed or delivered as specified in this Section.
22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform
services of any kind for any person or entity whose interests conflict in any way with those of the
City of National City. The CONSULTANT also agrees not to specify any product, treatment,
process or material for the project in which the CONSULTANT has a material financial interest,
either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall
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at all times comply with the terms of the Political Reform Act and the National City Conflict of
Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its
official position to influence in any way any matter coming before the CITY in which the
CONSULTANT has a financial interest as defined in Government Code Section 87103. The
CONSULTANT represents that it has no knowledge of any financial interests that would require
it to disqualify itself from any matter on which it might perform services for the CITY.
❑ If checked, the CONSULTANT shall comply with all of the reporting
requirements of the Political Reform Act and the National City Conflict of Interest Code.
Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City
Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall
obtain from the City Clerk.
The CONSULTANT shall be strictly liable to the CITY for all damages, costs or
expenses the CITY may suffer by virtue of any violation of this Section 22 by the
CONSULTANT.
23. PREVAILING WAGES. State prevailing wage rates may apply to work
performed under this Agreement. State prevailing wages rates apply to all public works contracts
as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2,
1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage
rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and
regulations.
24. ADMINISTRATIVE PROVISIONS.
A. Computation of Time Periods. If any date or time period provided for in
this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date
shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a
Saturday, Sunday or federal, state, or legal holiday.
B. Counterparts. This Agreement may be executed in multiple counterparts,
each of which shall be deemed an original, but all of which, together, shall constitute but one and
the same instrument.
C. Captions. Any captions to, or headings of, the sections or subsections of
this Agreement are solely for the convenience of the parties hereto, are not a part of this
Agreement, and shall not be used for the interpretation or determination of the validity of this
Agreement or any provision hereof.
D. No Obligations to Third Parties. Except as otherwise expressly provided
herein, the execution and delivery of this Agreement shall not be deemed to confer any rights
upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are
hereby incorporated herein by this reference for all purposes. To the extent any exhibits,
schedules, or provisions thereof conflict or are inconsistent with the terms and conditions
contained in this Agreement, the terms and conditions of this Agreement shall control.
F. Amendment to this Agreement. The terms of this Agreement may not be
modified or amended except by an instrument in writing executed by each of the parties hereto.
G. Assignment & Assumption of Rights. CONSULTANT shall not assign this
Agreement, in whole or in part, to any other party without first obtaining the written consent of
CITY.
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H. Waiver. The waiver or failure to enforce any provision of this Agreement
shall not operate as a waiver of any future breach of any such provision or any other provision
hereof.
I. Applicable Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California. The venue for any legal action arising under
this Agreement shall be in either state or federal court in the County of San Diego, State of
California.
J. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the
parties shall be subject to the examination and audit of the State Auditor for a period of three (3)
years after final payment under the Agreement, per Government Code Section 8546.7.
K. Entire Agreement. This Agreement supersedes any prior agreements,
negotiations and communications, oral or written, and contains the entire agreement between the
parties as to the subject matter hereof. No subsequent agreement, representation, or promise
made by either party hereto, or by or to an employee, officer, agent or representative of any party
hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby.
L. Successors and Assigns. This Agreement shall be binding upon and shall
inure to the benefit of the successors and assigns of the parties hereto.
M. Subcontractors or Subconsultants. The CITY is engaging the services of
the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any
portion of the work, unless such subcontracting was part of the original proposal or is allowed by
the CITY in writing. In the event any portion of the work under this Agreement is subcontracted,
the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor
of the CITY, both the insurance provisions in Section 18 and the indemnification and hold
harmless provision of Section 15 of this Agreement.
///
///
///
///
Standard Agreement Page 11 of 12 City of National City and
Revised May 2019 Bucknam Infrastructure Group, Inc.
N. Construction. The parties acknowledge and agree that (i) each party is of
equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and
negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity
to consult with its own, independent counsel and such other professional advisors as such party
has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv)
each party and such party's counsel and advisors have reviewed this Agreement, (v) each party
has agreed to enter into this Agreement following such review and the rendering of such advice,
and (vi) any rule or construction to the effect that ambiguities are to be resolved against the
drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or
any amendments hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first above written.
CITY OF NATIONAL CITY
By:
Al-jandra ot-'o S: is, Mt or
APPROVED AS TO FORM:
By:
Angil
Cit ° ttorney
P'e—T t3 uc
(Print)
t O f1-q
(Title)
BUCKNAM INFRASTRUCTURE GROUP,
INC.
(Corporation — signatures of two corporate officers required)
(Partnership or Sole proprietorship — one signature)
By:
o
£i/i:
4Ir By:
(Name
Q-ri a B uc
(Print)
ic- ft eTA Av1
(Title)
Standard Agreement Page 12 of 12 City of National City and
Revised May 2019 Bucknam Infrastructure Group, Inc.
ORGANIZATIONAL CERTIFICATE OF
INCORPORATOR OF
BUCKNAM INFRASTRUCTURE GROUP, INC.,
A CALIFORNIA CORPORATION
The undersigned Incorporator, named in the Articles of Incorporation of the above named
corporation, in order to record certain actions taken in connection with the organization of this
corporation, -pursuant to the powers conferred upon the undersigned by Section 210-of the
Corporations Code of California, does hereby certify. as follows:
ARTICLES FILED
The original Articles of Incorporation of this corporation have been filed in the Office of
the. California Secretary of State. A certified copy of the Articles, showing the filing date and
corporate number, will be inserted in the minute book upon receipt from the Secretary of State.
BYLAWS
The Bylaws for the regulation of the affairs of this corporation, consisting of twenty-three
(23) pages, are hereby adopted as the Bylaws of this corporation. The Secretary of this
corporation is hereby authorized and directed to see that a certified copy of the Bylaws is kept at
the principal office of this corporation.
NUMBER AND APPOINTMENT OF DIRECTORS
. The number of Directors authorized by this corporation is one (1). -
The following persons are hereby appointed as the First Directors of this corporation until
their resignation, removal or their successors are duly elected pursuant to the Bylaws: .
Director's Name
Peter Bucknam
Signature Accepting Effective Date of
Appointment Acceptance
June 21, 2011.
The First Directors are hereby vested with the powers of further organization and
direction of this corporation, effective upon their acceptance of this appointment.
J:\WP2011 \74660.01 \yctag552.wp d
CORPORATE SEAL
A seal for the corporation is hereby adopted consisting of two concentric circles with the
names "BUCKNAM INFRASTRUCTURE GROUP, INC." in the outer circle and the words and
figures, "INCORPORATED" and "CALIFORNIA" and the date of incorporation in the inner
Circle, in the form and figures as follows: - -
(Affix seal here.)
SHARE CERTIFICATE
The form ofsharecertificate attached hereto is hereby adopted as the share certificate for
the corporation.
PRINCIPAL OFFICE LOCATION
The location of the principal office for the transaction of the business of this corporation,
until hereafter changed by subsequent action of the Directors, is as follows: -
3548 Seagate Way
Suite 230
Oceanside, California 92056.
ELECTION OF OFFICERS
The following persons are hereby elected to the offices set forth opposite their names:
Office Name Monthly Salary --
President Peter Bucknaan - - To Be Determined;
Secretary Peter Bucknam To Be Determined;
Chief Financial Officer Peter Bucknam To Be Determined.
J:\WP2011174660.011yctag552.wpd
-9-
EXHIBIT - A
October 27, 2020
Mr. Roberto Yano, P.E.
Director of Public Works/City Engineer
City of National City
1243 National City Blvd.
National City, CA 91950
Subject: Proposal for Pavement —Traffic Control Management Program Services
Dear Mr. Yano:
It is our pleasure to submit our proposal to assist the City in continuing the proactive management
of your Pavement Management (PMP) and Traffic Control -Sign Programs. With the City of
National City moving toward automation through condition survey updates, Capital Improvement
reporting (CIP), and GIS development, Bucknam Infrastructure Group, Inc. has identified a
proactive and cost efficient method to assist the City in the continued success of your PMP / Traffic
Control programs. Our team will focus our high -end pavement management expertise, annual
working knowledge of National City's PMP dataset and GIS technology to optimize the City's
management of the essential infrastructure management programs.
Our PMP implementation services will provided through cost -conscience pavement inspections,
annual work history updates, additional CIP reporting, alternative budgetary reporting, GIS
support for the PMP and general database management. Our firm is unique in that we provide:
❖ Relevant and accurate PMP services based on our ongoing work with numerous Los
Angeles, Orange County and San Diego local agencies such as:
o 10 San Diego/Inland Empire local agencies
o 25 Los Angeles County local agencies (i.e. Sierra Madre, Rosemead, Covina, etc.)
o 17 Orange County local agencies; and
• Army Corps of Engineers ASTM D6433-18 compliant surveying, reporting and pavement
analysis on an annual basis;
• Our project manager has worked within the SoCal Pavement Management industry for
over twenty (20) years and has worked extensively with MicroPAVER, StreetSaver and
CarteGraph PMP software's through turn -key data conversion projects to long-term,
proactive pavement CIP scheduling that relies on accurate and cost-efficient bid
documentation;
e• Project/engineering experience that brings the understanding that MicroPAVER results
are not set in stone; we proactively use the available data to enhance budget forecasting
and CIP/O&M project planning;
Poi
BU f 1< N A n /J 3548 SeOdcceans de,CAi92056 ' i T: (760) 216-6529
INFRASTRUCTURE GROUP, INC www.bucknam-inc.com
• Our Project Manager, Mr. Peter Bucknam, served as the last PMP manager for the 2011-
12 PMP update for National City;
• Cost effective street and right-of-way management methodologies, from the project
kickoff through final reporting, gained through our Project Manager's experience and use
of GIS tablet -based / digital roadway imaging surveys; and
Professional Engineering experience through Mr. Steve Bucknam, P.E. who brings 40+
years of public/private local agency experience. Mr. Bucknam has served as City Engineer,
Deputy City Manager, Design Engineer and Utilities Director for numerous public
agencies.
As Project Manager, my goal is not just to meet the requirements of this project but establish a
living document (Arterial & Local pavement CIP) that will be used throughout the term of the CIP
as well as implement achievable long-term infrastructure management goals in coordination with
City schedules. Our deliverables will be used to strategize and improve upon the City's Pavement
CIP for Arterial and Locals.
By selecting Bucknam Infrastructure Group, Inc., the City of National City will receive a strong,
knowledgeable, innovative, and communicative team with the experience to implement a cost-
effective infrastructure management program. Our handpicked pavement/ROW management
professionals are committed to delivering quality services to the City. Mr. Peter Bucknam will
represent our firm for this project and can be contacted at 760-216-6529 (work) 714-501-1024
(cell) or email at peter@bucknam-inc.com.
In order to streamline project management and work schedules, all work efforts will be conducted
through our office in Oceanside, CA.
Respectfully submitted,
Bucknam Infrastructure Group, Inc.
Peter J. Bucknam
President/Project Manager
Project Understanding / Scope of Work
Project Understanding / Approach
We have defined detailed phases to the scope of work;
1. Project Implementation
2. Client Satisfaction
3. Project Schedule
4. Scope of Work (Major Tasks)
a. Pavement Management Tasks (PMP); page 1-1
b. Sign / Curb Marking Inventory; page 1-12
c. Catch Basin Inventory; page 1-18
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NATIONAL CITY
1) Project Implementation
TASK 1.1: Pavement Management - Project Kickoff
The first step in implementing a successful pavement management program truly resides
in frequent communication and timely scheduled data updates. For the City of National
City it will be essential to establish, up front, the Public Works/Maintenance pavement
management priorities. Our team will set a Project Kickoff meeting to further discuss and
review in detail the expectations of the project, technical approach to the
street/sign/storm network, section ID management & 103 miles of street surveys
(Arterials, Locals and Alleys), finalization of the scope of work and the review of schedule.
This effort will build consensus between the Street Maintenance and Engineering
departments as well as build stronger ARTERIAL and LOCAL maintenance programs. The
first key topics to be discussed will include the review and assessment of the existing
MicroPAVER pavement plan/data, TransNet compliance, and survey areas based on
recent maintenance work and schedules, new construction, data quality and condition,
current pavement procedures, historical expenditure levels, and desired service levels.
Deliverable: Meeting minutes, revised project schedule (if necessary)
TASK 1.2: Project Status Meetings - Quality Control Program
Status Meetings and Progress Reports
• Minimum of three meetings during the project (kickoff, field, and status
meetings) — minimum of eight (8) hours;
• Field review meetings;
• Monthly progress status reports will be delivered to City project manager.
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Project Understanding / Scope of Work
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Quality Control (QC)
We will use a statistical sampling approach for measuring the quality of our field
technician's work. In this manner, 10 percent of the original annual surveys will be re-
surveyed by an independent survey crew, supervised by a field supervisor, and the results
will be compared to the original surveys (this will include 10 miles of arterial/local QC).
Our QC process involves checking the field crews' work in a "blind study" fashion. Quality
control checks will be performed at the end of each survey week. This will ensure that all
field personnel are properly collecting distresses and pavement quantities for all street
segments. PCI variance reporting will be performed where previous 2011 PCI data will be
compared to newly inspected 2020 PCI data; if PCI's vary more than ten (10) points per
year Bucknam staff will assess the potential cause through unrecorded work history,
accelerated pavement deterioration, etc. Bucknam will record/log any discrepancies
between the previous and current PMP databases (any corrections/changes to the
database shall not be made without prior City staff approval).
Since we are collecting distress information on our field Tablets with the National City
MicroPAVER database live, our staff will perform several quality control tests within the
pavement management software using a sample set of the City of National City's street
distress data. This will ensure that all system and analysis settings as well as City
recommendations and standards are being followed.
Over the past year, Bucknam has submitted twenty-two (45) compliant PMP reports for
San Diego, Orange and LA local agencies, they include:
Southern California PMP Clients
Alhambra
Aliso Viejo
L
Bellflower
Brea
Compton
i
La Habra Heights
La Habra
La Palma
La Verne
Laguna Beach
Palmdale
Pomona
Santee
Rancho Palos Verdes
Rancho Santa Margarita
Costa Mesa ' .Laguna Hills Redlands
Covina Lake Elsinore ...............---. �...._._._........_.__.._.__Rialto ..
...._......._.._.._._....._........__._....:._._._.
Culver City Lomita ; Rosemead
Duarte
1
El Segundo
Lynwood ; San Clemente
Menifee
San Juan Capistrano
Fountain Valley i Monterey Park
Fullerton Newport Beach
Huntington Beach j Norwalk
Irvine I Ontario
Vista
Sierra Madre
Signal Hill
South Gate
South Pasadena
Westminster ! Tustin
Our surveys follow the accepted ASTM D6433-18 procedure requirements. A copy of the
QA/QC plan utilized by our staff during the project will be submitted along with the PMP
certification documents. Our staff attends the OCTA PMP Distress Training Classes held
in each year, 2011 thru 2020.
1-2
Project Understanding / Scope of Work
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In March 2020 our staff was acknowledged as "qualified inspectors and firm" to prepare
Pavement Management Plans compliant with the OCTA Countywide Pavement
Management Guidelines (this certification/compliance runs through June 2022).
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout our Scope of Work, each Task is summarized with project deliverables.
Client satisfaction will derive from frequent communication with the Project Manager and
key staff members from the Engineering and Street Maintenance departments. Project
success is created by delivering on three main factors;
1. Adherence to scope tasks and deliverables
2. Performing to the standard set by the Project Schedule; and
3. Controlling costs. Our Project Manager will follow each of these factors
throughout the duration of the project
Deliverable: Project Status Updates, as stated in Task 1.2
3) Project Schedule
TASK 3.1: Work Flow / Project Schedule
Our project schedule shows each major task identified in our scope of work, as well as quality
control milestones and meetings. Bucknam currently has ample staff to apply to this project in
order to meet an aggressive schedule (two field technicians will drive the proactive schedule).
See key milestone dates from the project schedule below:
• Project Kickoff — December 2, 2020
• Survey Completion — April 10, 2021
• Delivery of draft PMP — April 17, 2021
• City comments returned to Consultant — April 24, 2021
• Delivery of City CIP Final Report — April 30, 2021
o National City CIP data/Final Report, reporting and revenue projections will be
submitted by April, 2021
o All necessary TransNet data, reporting and revenue projections will be submitted
prior to April, 2021
• Implementation of MicroPAVER version 7.0.11—Any time after acceptance of Final PMP
o One copy (.e70 file) of the MicroPAVER database will be delivered;
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Project Understanding / Scope of Work
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o All pavement and GIS data pertinent to the project deliverables will be submitted
with the Final PMP report
4) Scope of Work (Major Tasks)
TASK 4.1: MicroPAVER PMP Implementation / Update Work History
Bucknam will establish a National City Pavement Management database by utilizing the Army
Corps of Engineers "MicroPAVER" software. If the City elects to either purchase MicroPAVER or
utilize Bucknam's license our staff will create all pavement segmentation for the City's Arterial
and Local programs. Our staff will define all pavement segments utilizing ASTM D6433 standards
and will ensure that all publicly maintain streets are within the database. The City will provide
Bucknam with the current MS Excel -based PMP database being maintained by City staff. Our staff
will review this data and determine if it will suffice for establishing the basic cornerstone of the
National City PMP street segmentation.
Based on the pavement M&R activities that has been performed by in-house staff as well as
contractual maintenance, our staff will review all street activities that have been performed
during the past four years. This data will be entered into MicroPAVER to enhance the
recommendations for the upcoming budgetary analysis and CIP reporting.
Deliverable: Citywide Work History Report
TASK 4.2: Conduct Pavement Condition Survey
Once the pavement segmentation has been assessed and
verified, the inspection of 111 Arterial, Local and Alley miles will
be performed.
Our survey methodologies will include the following approach
based on the City's cost and benefit analysis:
1. Walking - All sections are surveyed through
walking/windshield methodologies. Distress types will
be collected based upon actual surface conditions and
physical characteristics of the segment.
2. Surveying methods will be conducted by remaining consistent with MicroPAVER & the
ASTM D6433-18 sampling guidelines while being flexible to current City requirements.
All sample locations are observed through walking surveys; additional street factors such
as unique distress areas found outside our sample areas will be recorded. As requested
by National City staff, pavement sections to be surveyed for the upcoming 2020 PMP
update are as follows:
• The inspection of approximately 103 miles of MPAH Arterial and Local segments will
be performed;
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Project Understanding / Scope of Work
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• The inspection of approximately 8 miles of Alley segments will be performed;
• Recent overlay maintenance will reduce total mileage of survey - TBD
Our staff will establish all inspection sample locations for survey based on ASTM PMP guidelines;
Surveys are quality controlled with field operations during each week of inspection.
Our use of MicroPAVER-Tablet units allows our staff to collect pavement data with the City of
National City's MicroPAVER
database live in the field. At the
end of the day all electronic data is
transferred to our office for quality
control and management.
Our Tablet methodology sets us
apart from the competition since
we are using a paper -less
inventory process to enter data;
this in turn generates cost savings
to enhance the project schedule
and other portions of the project such as CIP reporting, MicroPAVER training and on -call
services.
Roadway Verification Survey - A listing of the field attribute data that is updated/verified during
the survey for the pavement management database is listed below:
1. Field Attribute Data (updated and/or verified)
•:• From/to, indicating the assigned limits of the section, sample test areas, street name,
Street ranking indicating local, arterial, collector, # of lanes, surface type
•:• Historical PCI tracking from previous inspections and 2020 PCI inspections
❖ Segment quantities, indicating the length, width, and total true area of the section
❖ Pavement segment and PCI "Variance" analysis and report
❖ ADT volumes (if available from previous reports or current City documents)
2. Conditional data will be evaluated for all street segments and will include:
❖ MicroPAVER 20 AC & 19 PCC distresses by type, severity and sample area
• PCI ratings (0-100), taking into account the surface condition, level of distress
We welcome staff from the City to join our surveys. All pavement data will be entered into the
City's purchased licensed software (version 7); Bucknam will assist with the purchase. If the City
elects to not purchase the software Bucknam will utilize their own licensed version of MicroPAVER
to complete the project. All items listed above will be maintained by our staff for the duration of
this project. Data management will be performed in-house at our Oceanside office.
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Project Understanding / Scope of Work
3. Section Distress and PCI Reporting
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Upon 50% and 100% completion of the required condition surveys, we will prepare draft PCI
Reports and PCI GIS maps that document the conditions of all pavement segments. This report
will provide the necessary information within MicroPAVER for the City to use and manipulate
projected street rehabilitation and maintenance projects.
Included in the report will be updated pavement performance curves and maintenance decision
models. The City and our staff will review the PCI reports to ensure that all inventory data is
correct and the project is running smoothly.
Our Report that will include:
PCI report - Sorted by Name (A to Z), PCI Order (0-100), Zone (1, 2, 3, etc.)
Pavement segment and PCI "Variance Report"
Graphical representation of conditions
Condition Report Analysis for each segment
Work history report
GIS Maps presenting PCI finding by zone and by section
Once the City has reviewed, assessed and commented on the
comments made and deliver the final reports.
Deliverable: Citywide PCI reports, compliant TransNet PCI
database
draft report, we will address all
reports, updated MicroPAVER
DEVELOP RECOMMENDED IMPROVEMENT PROGRAM
TASK 4.3: Maintenance & CIP/Budgetary Analysis
We will assist the City in developing the most cost-effective preventative maintenance, repair and
rehabilitation strategies possible. This will be accomplished by meeting with the City to discuss and
strategize maintenance activities that are currently being used by the City.
Based on the City's current AC & PCC applications, Geotech reports and other maintenance practices
used we will conduct an historical and prospective analysis on the conditional and financial impact
these practices have on the pavement network. Based on our fiscal and deterioration analysis, we
will present our results and recommendations to City staff. This analysis will become an essential
building block for the projected five-year CIP/maintenance programs.
We will establish/update a maintenance "decision tree" that will be used to generate pavement
recommendations that match current fiscal year maintenance approaches/City practices. This will
be accomplished by assessing/updating the unique and individual PCI ranges and deterioration
curves within MicroPAVER based on functional class (i.e. arterial, collector, local) and age.
Our staff will review the National City's deterioration curves that have been developed based on
historical pavement condition, inspection, surface type, and road class. The curves will be modified
based on current pavement conditions.
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Project Understanding / Scope of Work
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The strategies that are typically reviewed are rehabilitation and reconstruction (R&R), localized
maintenance, slurry seals, and various overlay types, the expected improvement in pavement
condition, the life -cycle extension that would result and the unit costs for maintenance.
All maintenance practices/unit costs will be integrated into MicroPAVER and will be derived from
the most recent construction bids for pavement rehabilitation. We will account for inflation rates
when long-term revenues projections are made.
Our Project Manager and Principal will work closely with City in defining repair and rehabilitation
strategies during each fiscal year and within each maintenance zone defined by the City's local
preventative maintenance schedule. Once the repair/rehabilitation strategies have been defined,
the identification of a five year Forecasted Maintenance schedule will be generated.
The recommended budget scenarios will be identified on the basis of several criteria:
• Assessment and review of the City's Pavement CIP
• Present pavement conditions; Desired levels of service and available resources
• Projected / Forecasted PCI's per section
• Cost benefit of individual strategies (e.g. maintain PCI in 5-years, etc.)
• Scheduling with the City's major CIP projects (water, sewer, etc.)
• Budgetary recommendations that satisfy TransNet guidelines
• Future routine maintenance needs based on projected deterioration rates
• City funds, SB1, TransNet objectives in improving citywide weighted PCI
The primary emphasis of this task is to maximize the scheduling of street maintenance using the
most cost-effective strategies available and taking into account a life -cycle cost analysis. A working
"draft" Final Report will be generated for City staff to review. The report will include an executive
summary, the PCI Report as well as draft budgetary findings and recommendations.
Deliverable: Two copies of the Draft Pavement Management Program Report
TASK 4.4: Citywide Forecasted Maintenance & CIP Reports
We will deliver the Final Report to the City which will be essential for staff reference and use as
well as presented in a way that is beneficial for elected officials/upper management.
This report will assist the City in complying with TransNet.
The report will be prepared in a format that uses the information delivered by MicroPAVER in
conjunction with the information and analysis performed by our team. The report will provide
the City with information on:
■ Current inventory and pavement conditions indices (PCI) for all road classes
1-7
Project Understanding / Scope of Work
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Projected annual rehabilitation programs for street maintenance for a 5-yr period
(ARTERIAL and LOCAL Forecast Maintenance Reports) that show the largest return on
investment and acceptable levels of service;
Modeling and comparison of budget scenarios typically include:
• Current / Actual budget 5-year projection (citywide approach)
■ Identification of annual funding to maintain current PCI after 5-years
• Increase current PCI within 5-years
• Gradual, Frontloaded, Constrained and Unlimited funding analysis
• Strategies and recommendations for the City's maintenance programs and procedures,
including a preventative maintenance schedule;
• Supporting documentation required by TransNet; and
• A detailed breakdown of deferred maintenance (backlog).
We will make a presentation of the results from the 2020 PMP update to City personal and/or City
Council if necessary -pro bono.
Registered Engineer
Mr. Steve Bucknam, P.E. will supervise all operations, review all completed data and prepare and
sign a final report incorporating the results of our pavement evaluation and conditions. We will
provide engineered recommendations for pavement rehabilitation and replacement design based
upon field data and analysis.
Deliverable: Two (2) bound copies of the Final Pavement PMP Report (plus one original
signed by our Registered Engineer, CA No. 20903), in binder and electronic form (.pdf), will be
sent to the City. Bucknam will provide one (1) DVD copy that includes all final reporting
documents, MicroPAVER .e70 PMP database and GIS files.
TASK 4.5: Mapping and GIS Update
As an enhancement and proactive approach to this project, our staff will create and publish a
Pavement-GIS link between MicroPAVER data and the City's Enterprise system. Bucknam will
utilize the City's existing GIS centerline file as a starting point for the development of the PMP-GIS
layer(s). By using the unique lD's within the PMP and the City's ESRI street shapefile ID's, we will
create a one-to-one match for each pavement section in the GIS. All pavement segmentation
within the PMP database will be mirrored within the National City GIS layer which will allow all
pavement data to be published on the GIS layer.
1-8
Project Understanding / Scope of Work
With a completed survey and an approved Pavement
Condition Report, we will update and finalize the PMP-GIS
layer with relevant PCI data.
The maps described below will be incorporated into the
City's Final PMP report:
• PCI values for every section;
• Work History identifications;
• 5-yr Arterial / Local Rehabilitation and Slurry
Seal Programs; and
• Functional classification maps
Our staff will coordinate all project deliveries with the Public
Works and the GIS division to ensure that the most current
and accurate PMP-GIS maps are represented within the City's GIS Enterprise (sample 2020 Vista-
GIS PMP map above).
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Deliverable: Complete GIS files/themes based on list above (shapefiles).
TASK 4.6: National City My Roads PMP Web -Portal
National City MyRoads Web -Portal - Bucknam
now provides all our PMP clients with a unique and
agency driven "MyRoads" web -portal that provides
instantaneous access to your pavement
management database.
This "dashboard" allows users to toggle through
individual sections via GIS mapping or queries,
zone selection, rank selection, etc. to review all
section metrics, latest/previous inspections, work
histories generate filtered PCI reports and identify
potential maintenance costs based upon your
unique needs.
Bucknam has shown to the right the current "My
Roads" actively working! This tool will be accessed
by City staff simply through a Username/Password
methodology. As changes are made to the
National City PMP database the My Roads dataset
is changed to reflect work history edits, PCI
inspections and section changes.
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Project Understanding / Scope of Work
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In summary, MyRoads allows the user perform the following dynamic functions:
• Query for a specific pavement segment to view its inspection PCI, work history and
inspection history on one dashboard;
• Filter for pavement sections within a defined zone, PCI range and/or functional class;
• Select a pavement section or grouping of section through the on -board GIS tool;
• Displays all final GIS project maps (PCI, work history, 10-yr forecasted maintenance, etc.)
TASK 4.7: MicroPAVER / My Roads Training
With PMP software use being one of the key components to a successful PMP implementation,
we will provide City staff with quality, certified training and the necessary skills needed to
maintain the PMP. Bucknam will provide City staff with all collected pavement/GIS data, as well
as updated operation manuals for both field data collection and software use. Based on the
number of future users, our staff will deliver as many copies as needed by City staff to facilitate
the program.
Peter Bucknam, who is certified in the use of MicroPAVER, will conduct comprehensive multi -day
training sessions covering implementation, interfacing with the system, PMP methodologies, field
survey practices, PCI calculations, budget needs analysis and editing/updating the database. This
is estimated to consist of a minimum of 8 hours of training.
Training typically involves one (1) day of training on the PMP software and GIS linkages. There is
no minimum or maximum amount of people that can be trained under this methodology. We can
train one key individual or an entire classroom using a City training facility pending on your needs;
the intent of this training is to empower and allow City staff to continue updating the PMP
database on their own after this project is completed.
TASK 4.8: As -Needed PMP — GIS Services
Pavement Management Program Support
With the City implementing a biennial PMP management schedule Bucknam will provide annual
PMP support that will cover data previously submitted by our staff. If additional services outside
the identified scope of work above are requested Bucknam will provide timely and proactive
services to the City. Additional As -Needed services typically include:
• Additional budget scenarios, general reporting, deterioration studies;
• Additional visual inspections above the mileage amount indicated in Task 4.2;
• Additional pavement management—GIS mapping;
• Additional MicroPAVER/MyRoads training, operation use; and
1-10
Project Understanding /Scope of Work
N T NAL-:CI
If requested, Bucknam will assess and review the City's upcoming maintenance schedule for that
fiscal year. The agreement will continue to include the provision of onsite and telephone support
for the City staff.
GIS Management Program Support
Additionally, Bucknam will provide GIS Contract services through our GIS Manager and GIS Analyst
staff. Our support will enhance and proactively complete the City's on -going GIS implementation,
Public Works data development, survey and management.
• Implementation of Public Works GIS Enterprise solutions / Infrastructure
Management GIS solutions
• GPS surveys, GIS layer development, GIS digitization
City of Jationai City 1-11
2020Pavement - Traffic Co tro1Manag nlentProgram
Project Understanding / Scope of Work
SIGN ASSESSMENT AND CONDITION INVENTORY
TASK 4.9: Sign / Curb Marking Inventory
4— CALIFORNIA ...
N/aleNAL C2nt
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• rxcotroarn_n ..
(Includes Street Signs — Warning, Regulatory, Guide and City Specialty Signs)
Our staff will utilize the existing street / pavement database and GIS centerline layers to define
what streets will be surveyed (public/private); the inspection of approximately 111 miles of
streets will be performed (Arterial, Locals and Alleys). In reviewing the traffic control inventory
data provided by City staff, we are approximating that a total of 5,500 (+/- 1,000) signs are
currently located throughout the City.
Through our discussions with City staff we have indicated that we will provide the following
assessment/condition inventories:
• Perform a Sign Inventory based upon previous 5,500 locations to ensure data accuracy,
reliability and use;
a. Survey will include all Warning, Regulator, Guide and City Specialty signs
b. Identify and locate additional signs not recorded in FY 2012
c. Verify / Correct existing sign location data
Bucknam will perform a digital
roadway imaging effort (Lambda
Tech's GPS Vision) within the
designated grid schedule/areas that
captures public street images through
bi-directional surveys). This effort will
not only allow the baseline sign
survey to be completed but will
enable the City to perform future
inventories for additional street &
right-of-way traffic control assets,
utilities and other key ROW elements for
this project with only one survey (i.e., street striping, catch basins, manholes, curb markings, etc.).
All digital imagery becomes property of the City. Bucknam will utilize internal "Feature Extraction"
software to view the digital images and collect the defined traffic control assets listed under this
task.
GPSVision" =—=
The quality of the imagery and its GIS / record collecting capabilities within the software allows
the technician to accurately identify the required sign/traffic control locations defined (X, Y, Z
coordinate, height, size, etc.).
The in-house data assessment/condition inventories will be performed by the Bucknam team that
is experienced and trained in using LambdaTech's "Feature Extraction" software.
Definition of Sign & Curb Marking Attributes
Bucknam will be required to inventory specific sign and traffic control data; we have included
below the typical sign and traffic control attributes collected during our surveys.
1-12
Project Understanding / Scope of Work
-- CAuraR•w ,-..
$&T1ONAL1iTY
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s. lkCn4P0l ..
Our Project Manager will work with Mr. Luca Zappiello in defining what attributes will be collected
and associated with each sign and traffic control device location. These attributes typically
include:
Street Sign / Curb Marking Inventory
o Warning, regulation and guide signs will be collected
• Emphasis on time -restrictive parking signs
o Street name signs will be collected (if required)
o Sign ID and # of signs
o MUTCD unique code
o Sign text, size and height
o Pole ID, Post type, post count, cluster (grouping)
o Street name, cross street, street side
o Condition (Poor, Fair, Good)
o Standardized comments (missing sign, bent pole, etc.)
o Curb Markings (blue, red, yellow, green and white)
Prior to survey, Bucknam will verify sign attributes with City staff. Each asset location will be
represented with a GPS point based on the assets definition. All inspection data is captured within
the Feature Extraction software and exported to ESRI GIS Enterprise software for quality control
and review. All data collected can easily be imported into Excel and ESRI Collector/ ArcGIS Online
software's (CPU and field collectors).
As stated above, we perform quality control in order to ensure that sign and curb marking
locations are being displayed properly
within the City's GIS environment. We
will make sure that all sign and traffic
control elements are projected with
the proper coordinate and projection
system; the City's street centerline
and parcel layer will be used for this
effort. Weekly quality control is
performed and our results are
submitted to the City every two
weeks.
The figure above demonstrates the Feature Extraction software and tools that our technicians
use to collect the project data
1-13
Project Understanding / Scope of Work
•— oau►anM'..•
NATIONAL CI Ty
♦ . fkCnRROS
As stated, all data collected through the Feature Extraction software wi I be exported to a sign
database for management review and eventual delivery to the City. Initially, all sign and traffic
control data will reside within a MS Excel database and GIS shapefiles for City use.
It is our understanding the City is currently managing their GIS through ESRI Flexviewer, Bucknam
will provide the updated traffic control sign data to the City in the proper format to ensure its
validity and use. This will be completed by working with current GIS/IT staff.
TASK 4.10: GIS Integration of Sign /Curb Marking Assets
Once data collection efforts are completed, we will generate the following GIS integration and
mapping/reporting deliverables for the City's review and approval:
:• Sign inventory report (Excel) demonstrating all signs that were located along with their
associated attribute data
o Sign inventory GIS map demonstrating all signs that were located
• Sign condition map
■ Sign type (warning, regulation, guide and specialty)
• Sign Map Atlas Book
+ Electronic data delivery final MS Office and GIS file data associated with project;
We will coordinate electronic data delivery with Public Works and GIS staff to ensure that
all GIS mapping is projecting properly within the ESRI GIS Enterprise environment;
s• Bucknam will provide Executive Summary reports and associated spreadsheet reports
specific to the asset types assessed and collected
Deliverable. Final GIS files and associated project files, Executive Summary reports
Recent Palmdale
Citywide Sign Inventory
■fw CONDITION
• FNI
• COCO
• POOP
•
City of Palmdale, CA
Sign Inventory
1-14
Project Understanding / Scope of Work
TASK 4.11: Catch Basin inventory
CALI Pa NNIA -
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,— tar/
Per the request of the City Bucknam will utilized the digital roadway imaging to perform a citywide
catch basin inventory along the City's public streets and right-of-ways. Utilizing the City's existing
asset GIS data layers, Bucknam will verify or correct hydrant/catch basin GPS point locations.
Bucknam will collect the following attributes for this asset:
Catch Basins (approximately 900 assets)
• GPS coordinate (X,Y)
• Asset ID
• Street name
• Type (curb inlet, grate inlet)
Once the inventories are complete, Bucknam will prepare map documents, digital delivery
documents and summary reports that represent our findings. These GIS assets will be published
within the City's GIS Enterprise through Bucknam / City IT coordination.
1-15
Project Understanding / Scope of Work
Proposed Fee
Pavement Management Task Items 1 through 4.8 can be accomplished on a time and materials
not to exceed basis in accordance with the standard hourly rate schedule attached. Our
anticipated fee including labor and reimbursable expenses is projected to be $39,928 for a five -
month period.
Sign Inventory / Curb Marking Task Items 4.9 through 4.10 can be accomplished on a time and
materials not to exceed basis in accordance with the standard hourly rate schedule attached. Our
anticipated fee including labor and reimbursable expenses is projected to be $55,942 for a five -
month period.
Catch Basin Tasks Item 4.11 can be accomplished on a time and materials not to exceed basis in
accordance with the standard hourly rate schedule attached. Our anticipated fee including labor
and reimbursable expenses is projected to be $4,050 for a five -month period.
Should the City desire to increase the service level above the hours outlined above for the Task
items 1 through 4 or require. other services not described herein, a fee adjustment would be
negotiated and mutually agreed upon byboth parties. We have included our fee schedule below
for the City consideration.
We have included a detailed proposed fee matrix on the following page for the City's
consideration. All tasks are negotiable.
City of Nationa;Citi 1-16
2020 Pavement •-•Traiflc Contra: M•lianag rent'rogram
Project Understanding / Scope of Work
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NATIONAL Cf TI
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• ~ 4Ccmptja alt.,"
Description
Principal
Project
Manager
G15
Analyst
Field
Admin
Technician(s)
Total by
Task
2020-21 Pavement Base Fee
$295/hr
$145/hr
$145/hr
$92/hri $80/hr
Task 1
Project Implementation
Task 1.1
Project Kickoff
2
1
$515
Task 1.2
Project Status Meetings - Quality Control
1
2
1
18
$2,466
Task 2
Client Satisfaction
Task 2.1
Protect Deliverables
2
1
k450
Task 3
Project Schedule
Task 3.1
Work Flow / Project Schedule
2
2
$660
Task4
Scone of Work
Task 4_1
MicroPAVER PMP Implementation / Udate Work History
1
4
26
$3,157
Task 4 2
Pavement Condition Sury y (approx. 111 miles) �—
6
6
178
$18,356
- Includes 103 miles of Arterials and locals
- Includes 8 miles of Al lets
t
i
Task 4.3
Maintenacne &CIP / Budgetary Analysis
4
$740
Task 4.4
Citywide Forecasted Maintenance & CIP Reports
1
24
6
1
55,685
Task 4.5
Mapping and GIS Update
3
16
6
$3 427
Task 4.6
National City My Roads PMP Web -Portal
$lysoo
$922
Task 4_7
MicroPAVER/My Roads Training
2
6
Task 4.8
As -Needed PMP - GIS Services (Annual)
T&M
Reimbursables (mileage, printing, materials)
$2,050
Total Flours per Staff
2
48 36
234 2
2020-21 Total Pavement Base Fee $ $90 $ 8,290 $ 5,220 $ 21428 $ 160
$39,928
lir
2019 SigniiT / CIa1dM111!i�8nven�y8ase Fee 1-$185/hr 5145/hr 'IF $92ji4ii
bs;
Task 4.9
Traffic Control Sign Inventory
- Digital Roadway Imaging (111 miles)
j
$13,900
.i
- Sign Inventory (approximately 5 500 signs) ,(collected ti $4-25 per sign +CtC)
$24,400
- Curb Marking Inventory (apo-ox rateiy 2,500 locations) !(collected a $4 25 per markinj+QC)
$11400
Task 4_10
GIS Integration of Sign /Curb Ma t hg Assets , 121 16 6
SS,092
Re!mbu-sables(mileage,printing mate la's; ( II
$1,150
2020-21 Total Sign Inventory Base Fee (
$55.942
!2020Cetch'Basia
Task 4.11
Inventory Base Fee $250/hr $185/hr $145/hr $92/hr
Catch Basin Inventory I L 1
$80/hr
Total by Task
- Catch Basin Survey (approx. 900 locations) (collected
$4.25 per catch basin +Q
50
2020-21 Optional Services i
'
Purchase of /AicroPAVER softwa-e (if necessa-v) 1
I I
$1,150
All Tasks are negotiable
1
A de iverables will become a rope-ty oS the City of National .
[
2020-21 Total Bass Fee (All Efforts Combined
$99,920
Addit'ona! se -vices outside d`th is cont-act :v '' benegotiated with the City where we will use the Standard Heu-'y Rate Schedu'!e she:s;n he'-e
.... __ _.. ...7._______.._7-......._. _. ..
1-17
Project Understanding / Scope of Work
Standard Hourly Rate Schedule
Category
Principal
Senior Project Manager
Senior Engineer / Planner
Construction Manager
Pavement Management / GIS Project Manager
Management Analyst
Project Engineer / Planner
Engineer / Senior Technician / Sr. GIS Analyst / Senior Inspector
Assistant Engineer / Technician / GIS Analyst / Inspector
CADD Operator
Administrative Assistant
Field / GIS Technician
Clerical / Word Processing
Forensic Services
Reimbursables
Mileage $ 0.67/mile
Subconsultant Services Cost + 15%
Reproduction Cost + 15%
Travel & Subsistence Cost + 15%
Fees & Permits Cost + 15%
Computer Services (External) Cost + 15%
CALIFORNIA
1:s.:3V
rncncrua.n.n
Rate
$ 295
215
195
190
185
165
155
145
135
120
105
92
80
Quote
B U C K N A M 3548 SeOacgeanside,CA 92056
INFRASTRUCTURE GROUP, INC T:(knai -incc m
wrnv.bucknan�in<.co9
1-18
RESOLUTION NO. 2020 — 205
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING
THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE
SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT WITH BUCKNAM INFRASTRUCTURE
GROUP, INC. FOR PAVEMENT — TRAFFIC CONTROL MANAGEMENT PROGRAM
SERVICES, EFFECTIVE DECEMBER 1, 2020 UNTIL NOVEMBER 30, 2021, FOR AN
AMOUNT NOT -TO -EXCEED $99,920.00 BY PIGGYBACKING ONTO THE CITY OF
SOUTH PASADENA'S PROFESSIONAL SERVICES CONTRACT
WHEREAS, on October 16, 2012, the City of National City ("City") entered into an
agreement with Bucknam Infrastructure Group, Inc., (Bucknam) to create a Pavement
Management Program and perform a street sign inventory; and
WHEREAS, the City's Engineering and Public Works Department desires to enter in
a new agreement with Bucknam and use a "Piggyback Contract" that Bucknam has with the
City of South Pasadena in order to update the current Pavement — Traffic Control
Management Program Services; and
WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the
City may buy directly from a vendor at a price established through competitive bidding by
another public agency whose procedures have been determined to be in substantial
compliance with the City's procurement procedures, and such a determination has been
made in this case, therefore, it is recommended that the purchase be made without complying
with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, the City's Purchasing staff has confirmed that the City of South
Pasadena's Public Works Department's contract with Bucknam was obtained through a
Request for Proposal (RFP), and that the State of California Department of General Services
procurement procedures are in substantial compliance with those of the City; and
WHEREAS, City staff recommends that City Council authorize the Mayor to execute
an Agreement with Bucknam in order to update the current Pavement — Traffic Control
Management Program Services, effective December 1, 2020 until November 30, 2021, for an
amount not -to -exceed $99,920.00 by utilizing a "Piggyback Contract" onto the City of South
Pasadena's Professional Services Contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National
City hereby affirms the Purchasing agent's determination that the City of South Pasadena's
Public Works Department's contract with Bucknam was competitively bid through a RFP
process, and that the State of California Department of General Services procurement
procedures are in substantial compliance with those the City.
Resolution No. 2020 — 205
Page Two
BE IT FURTHER RESOLVED that the City Council of the City of National City hereby
waives the formal bid process pursuant to National City Municipal Code Section 2.60.260
regarding cooperative purchasing and hereby authorizes the Mayor to execute an Agreement
with Bucknam for Pavement — Traffic Control Management Program Services, effective
December 1, 2020 until November 30, 2021, for an amount not -to -exceed $99,920.00 by
utilizing a "Piggyback Contract" onto the City of South Pasadena's Professional Services
Contract.
PASSED and ADOPTED this 17th day of Nove
Alejandr. Sots: -So is, Mayor
ATTEST:
ft
Michael R. Dalla, City lerk
APPROVED AS TO FORM:
Charles E. Bell Jr., City �► orney
Passed and adopted by the Council of the City of National City, California, on
November 17, 2020 by the following vote, to -wit:
Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS
BY:
Mayor of the City of National City, California
MICHAEL R. DALLA
City Clerk of the City of National City, California
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2020-205 of the City of National City, California, passed and
adopted by the Council of said City on November 17, 2020.
City Clerk of the City of tional City, California
By:
Deputy
CITY OF NATIONAL CITY, CALIFORNIA ZO2O ` 54
COUNCIL AGENDA STATEMENT
MEETING DATE: November 17, 2020
AGENDA ITEM NO.: 9
EM TITLE:
Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City
Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the Mayor to execute an
Agreement with Bucknam Infrastructure Group, Inc. for Pavement — Traffic Control Management Program
Services, effective December 1, 2020 until November 30, 2021, for an amount not -to -exceed $99,920.00 by
piggybacking onto the City of South Pasadena's Professional Services Contract.
PREPARED BY. Luca Zappiello, Assistant Engineer Civil
PHONE: 619-336-4360
EXPLANATION
See attached explanation.
DEPARTMENT: EngineerPublic Works
APPROVED BY:
FINANCIAL STATEMENT: APPROVED: /, ( /Cu/�Q �c.��{/Y FINANCE
ACCOUNT NO. APPROVED: MIS
001-409-500-598-6573 (Traffic Monitoring/System Improvements) - $99,920.00
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE INTRODUCTION
FINAL ADOPTION
STAFF RECOMMENDATION:
Adopt the Resolution authorizing the Mayor to execute an Agreement with Bucknam Infrastructure Group, Inc. for
Pavement — Traffic Control Management Program Services for an amount not -to -exceed $99,920.00 by
piggybacking onto the City of South Pasadena's Professional Services Contract.
BOARD / COMMISSION RECOMMENDATION
•TACHMENTS:
Explanation
2. Agreement
3. Resolution
Explanation
On October 16, 2012, the City of National City entered into an agreement with Bucknam
Infrastructure Group, Inc., (Bucknam) to create a Pavement Management Program and
perform the street sign inventory. The City was pleased with the comprehensive and
efficient work performed by Bucknam.
At this time, the Engineering/Public Works Department desires to enter in a new
agreement with Bucknam and use a "Piggyback Contract" that Bucknam has with the City
of South Pasadena in order to update the current Pavement — Traffic .Control
Management Program Services (Exhibit - A). In this case the City will benefit by using the
same unit price that was used to award the contract in the City of South Pasadena.
National City Municipal Code, Section 2.60.260 provides authority to the purchasing
agent to join with other public jurisdictions to take advantage of cooperative purchasing
opportunities, including but not limited to any federal, state . or local agency pricing
program or structure that is determined by the purchasing agent to allow a procurement
that is in the best interests of the City. The purchasing agent may buy directly from a
vendor at a price established through competitive bidding by another public agency
whose procedures have been determined by the purchasing agent to be in substantial
compliance with the City's procurement procedures, irrespective of the contracting limits
of that jurisdiction or agency, even if the City had not initially joined with that public agency
in the cooperative purchase.
Staff has confirmed that the City of South Pasadena's Public Works Department contract
with Bucknam was obtained through a Request For Proposal. The City of South
Pasadena's procurement procedures are in substantial compliance with those in National
City. On December 19, 2019, the City of South Pasadena entered into a one year
agreement with Bucknam for the update of the Pavement Management Program (PMP),
to develop a GIS-Based Asset Management System and integrating the PMP with other
City asset information.
Therefore, staff recommends that City Council authorize the Mayor to execute an
Agreement with Bucknam Infrastructure Group, Inc. in order to update the current
Pavement — Traffic Control Management Program Services, effective December 1, 2020
until November 30, 2021, for an amount not -to -exceed $99,920.00 by piggybacking onto
the City of South Pasadena's Professional Services Contract.
-1-
AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY
AND
BUCKNAM INFRASTRUCTURE GROUP, INC.
THIS AGREEMENT is entered into on this 17th day of November, 2020, by and between
the CITY OF NATIONAL CITY, .a municipal corporation (the "CITY"), and BUCKNAM
INFRASTRUCTURE GROUP, INC. (the "CONSULTANT").
RECITALS
WHEREAS, the CITY desires to employ a CONSULTANT to update the City's existing
Pavement Management Plan.
WHEREAS, the CITY has determined that the CONSULTANT is a provider of
pavement and asset management to meet the City's needs and is qualified by experience and
ability to perform the services desired by the CITY, and the CONSULTANT is willing to
perform such services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS
FOLLOWS:
1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the
CONSULTANT to update the City's existing Pavement Management Plan, provide the City with
a comprehensive report and develop a GIS-based Asset Management Information System
integrating the different public works assets (e.g. pavement, traffic signs, curb marking, catch
basin, etc.). The CONSULTANT agrees to perform the services set forth here in accordance with
all terms and conditions contained herein.
The CONSULTANT represents that all services shall be performed directly by
the CONSULTANT or under direct supervision of the CONSULTANT.
2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement
will become effective on November 17, 2020. The duration of this Agreement is for the period of
December 1, 2020 through November 30, 2021. Completion dates or time durations for specific
portions of the project are set forth in Exhibit "A". This Agreement maybe extended by mutual
agreement upon the same terms and conditions for an additional one (1) year term. The Parties
may exercise up to three one-year extensions. Any extension of this Agreement must be
approved in writing by the City Manager.
3. SCOPE OF SERVICES. The CONSULTANT will preform the following
services as set forth in the attached Exhibit "A":
a) Pavement Management (PMP) database to establish goals and objectives;
b) Deliver the PMP maps in a GIS file format;
c) Provide comprehensive training for the' City's staff necessary to maintain the
PMP;
-2-
d) Offer the use of the web -Portal in order to access to the PMP database;
e) Assessment of the current public works assets as traffic signal, curb marking and
catch basin.
The CONSULTANT shall be responsible for all research and reviews related to
the work and shall not rely on personnel of the CITY for such services, except as authorized in
advance by the CITY. The CONSULTANT shall appear at meetings specified in Exhibit "A" to
keep staff and City Council advised of the progress on the project.
The CITY may unilaterally, or upon request from the CONSULTANT, from time
to time reduce or increase the Scope of Services to be performed by the CONSULTANT under
this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith
and confer for the purpose of negotiating a corresponding reduction or increase in the
compensation associated with said change in services.
4. PROJECT COORDINATION AND SUPERVISION. Roberto Yano, Director
of Public Works/City Engineer hereby is designated as the Project Coordinator for the CITY and
will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a
single Project Director to provide supervision and have overall responsibility for the progress
and execution of this Agreement for the CONSULTANT. Peter Bucknam, President of Bucknam
Infrastructire Group, Inc., is designated as the Project Director for the CONSULTANT.
5. COMPENSATION AND PAYMENT. The compensation for the
CONSULTANT shall be based on monthly billings covering actual work performed. Billings
shall include labor classifications, respective rates, hours worked and also materials, if any. The
total cost for all work described in Exhibit "A" shall not exceed $99,920. The compensation for
the CONSULTANT'S work shall not exceed the rates set forth in Exhibit "A". Monthly invoices
will be processed for payment and remitted within thirty (30) days from receipt of invoice,.
provided that work is accomplished consistent with Exhibit "A", as determined by the CITY.
The CONSULTANT shall maintain all books, documents, papers, employee time
sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such
materials available at its office at all reasonable times during the term of this Agreement and for
three (3) years from the date of final payment under this Agreement, for inspection by the CITY,
and for furnishing of copies to the CITY, if requested.
6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions
which may arise as to the quality or acceptability of the services performed and the manner of
performance, the acceptable completion of this Agreement, and the amount of compensation due.
In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the
work, the manner of performance and/or the compensation payable to the CONSULTANT in this
Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten
(10) business days, the CONSULTANT and the CITY shall each prepare a report which supports
their position and file the same with the other party. The CITY shall, with reasonable diligence,
determine the quality or acceptability of the work, the manner of performance and/or the
compensation payable to the CONSULTANT.
7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda,
Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the
Standard Agreement
Page 2 of 12
City of National City and
Revised May 2019 Buclmam Infrastnicture Group, Inc.
-3-
CONSULTANT for this project, whether paper or electronic, shall: (1) be free from defects; (2)
become the property of the CITY for use with respect to this project; and (3) shall be turned over
to the CITY upon completion of the project, or any phase thereof, as contemplated by this
Agreement.
Contemporaneously with the transfer of documents, the CONSULTANT hereby
assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright
in, and the right to reproduce, all written material, drawings, plans, specifications, or other work
prepared under this Agreement, except upon the CITY'S prior authorization regarding
reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT
shall, upon request of the CITY, execute any further document(s) necessary to further effectuate
this waiver and disclaimer.
The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce,
modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S
written work product for the CITY'S purposes, and the CONSULTANT expressly waives and
disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to
intellectual property and artistic works.
Any modification or reuse by the CITY of documents, drawings, or specifications
prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section
14, but only with respect to the effect of the modification or reuse by the CITY, or for any
liability to the CITY should the documents be used by the CITY for some project other than
what was expressly agreed upon within the Scope of Services of this project, unless otherwise
mutually agreed.
8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of
this Agreement will be acting in an independent capacity and not as agents, employees, partners,
or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S
employees are employees of the CITY, and are not entitled to any of the rights, benefits, or
privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy-
ment, or workers' compensation insurance.
This Agreement contemplates the personal services of the CONSULTANT and
the CONSULTANT'S employees, and it is recognized by the parties that a substantial
inducement to the CITY for entering into this Agreement was, and is, the professional reputation
and competence of the CONSULTANT and its employees. Neither this Agreement, nor any
interest herein, may be assigned by the CONSULTANT without the prior written consent of the
CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or
hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem
necessary for the proper and efficient performance of this Agreement. All agreements by
CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to
adhere to the applicable terms of this Agreement.
9. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have
any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees,
except as set forth in this Agreement. The CONSULTANT, or the CONSULTANT'S agents,
servants, or employees are not in any manner agents, servants, or employees of the CITY. The
CONSULTANT and its agents, servants, and employees are wholly independent from the CITY
and CONSULTANT'S obligations to the CITY are solely prescribed by this Agreement.
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10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the
performance of the services to be provided herein, shall comply with all applicable state and
federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City
of National City, whether now in force or subsequently enacted. The CONSULTANT and each
of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business
license prior to and during performance of any work pursuant to this Agreement.
11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants
that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally
required to practice its profession. CONSULTANT must promptly produce a copy of any such
license, permit, or approval to CITY upon request. The CONSULTANT represents and
covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times
during the term of this Agreement, any license, permit, or approval which is legally required for
the CONSULTANT to practice its profession.
12. STANDARD OF CARE.
A. The CONSULTANT, in performing any services under this Agreement,
shall perform in a manner consistent with that level of care and skill ordinarily exercised by
members of the CONSULTANT'S trade or profession currently practicing under similar
conditions and in similar locations. The CONSULTANT shall take all special precautions
necessary to protect the CONSULTANT'S employees and members of the public from risk of
harm arising out of the nature of the work and/or the conditions of the work site.
B. Unless disclosed in writing prior to the date of this Agreement, the
CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years
preceding, been debarred by a governmental agency or involved in debarment, arbitration or
litigation proceedings concerning the CONSULTANT'S professional performance or the
furnishing of materials or services relating thereto.
C. The CONSULTANT is responsible for identifying any unique products,
treatments, processes or materials whose availability is critical to the success of the project the
CONSULTANT has been retained to perform, within the time requirements of the CITY, or,
when no time is specified, then within a commercially reasonable time. Accordingly, unless the
CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all
products, materials, processes or treatments identified in the project documents prepared for the
CITY are reasonably commercially available. Any failure by the CONSULTANT to use due
diligence under this sub -section will render the CONSULTANT liable to the CITY for any
increased costs that result from the CITY'S later inability to obtain the specified items or any
reasonable substitute within a price range that allows for project completion in the time frame
specified or, when not specified, then within a commercially reasonable time.
13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not
discriminate against any employee or applicant for employment because of age, race, color,
ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or
medical condition. The CONSULTANT will take positive action to insure that applicants are
employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation,
marital status, national origin, physical handicap, or medical condition. Such action shall include
but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and
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selection for training, including apprenticeship. The CONSULTANT agrees to post in
conspicuous places available to employees and applicants for employment any notices provided
by the CITY setting forth the provisions of this non-discrimination clause.
14. CONFIDENTIAL INFORMATION. The CITY may from time to time
communicate to the CONSULTANT certain confidential information to enable the
CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT
shall treat all such information as confidential and shall not disclose any part thereof without the
prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of
such information, even within its own organization, to the extent necessary to perform the
services to be provided herein. The foregoing obligation of this Section 14, however, shall not
apply to any part of the information that (i) has been disclosed in publicly available sources of
information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly
available sources of information; (iii) is already in the possession of the CONSULTANT without
any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the
CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has
been or is rightfully authorized by that third party.
The CONSULTANT shall not disclose any reports, recommendations,
conclusions or other results of the services or the existence of the subject matter of this
Agreement without the prior written consent of the CITY. In its performance hereunder, the
CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting
the information or other property of any other person, firm or corporation.
CONSULTANT shall be liable to CITY for any damages caused by breach of this
15. INDEMNIFICATION AND HOLD HARMLESS. To the maximum extent
provided by law, The CONSULTANT agrees to defend, indemnify and hold harmless the City of
National City, its officers, officials, agents, employees, and volunteers against and from any and
all liability, loss, damages to property, injuries to, or death of any person or persons, and all
claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of
any kind or nature, including workers' compensation claims, of or by anyone whomsoever,
resulting from or arising out of the CONSULTANT'S performance or other obligations under
this Agreement; provided, however, that this indemnification and hold harmless shall not include
any claims or liability arising from the established sole negligence or willful misconduct of the
CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the
defense of any action, and CONSULTANT shall employ competent counsel, reasonably
acceptable to the City Attorney.
The indemnity, defense, and hold harmless obligations contained herein shall
survive the termination of this Agreement for any alleged or actual omission, act, or negligence
under this Agreement that occurred during the term of this Agreement.
16. EMPLOYEE PAYMENTS AND INDEMNIFICATION.
16.1 PERS Eligibility Indemnification. If CONTRACTOR's employee(s) providing
services under this Agreement claims, or is determined by a court of competent jurisdiction or
the California Public Employees Retirement System ("PERS") to be eligible for enrollment in
PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the
payment of any employer and employee contributions for PERS benefits on behalf of the
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employee as well as for payment of any penalties and interest on such contributions which would
otherwise be the responsibility of the CITY.
CONTRACTOR'S employees providing service under this Agreement shall not:
(1) qualify for any compensation and benefit under PERS; (2) be entitled to any benefits under
PERS; (3) enroll in PERS as an employee of CITY; (4) receive any employer contributions paid
by CITY for PERS benefits; or (5) be entitled to any other PERS-related benefit that would
accrue to a CITY employee. CONTRACTOR's employees hereby waive any claims to benefits
or compensation described in this Section 16. This Section 16 applies to CONTRACTOR
notwithstanding any other agency, state or federal policy; rule, regulation, law. or ordinance to
the contrary.
16.2 Limitation of CITY Liability. The payment made to CONTRACTOR under this
Agreement shall be the full and complete compensation to which CONTRACTOR and
CONTRACTOR's officers, employees, agents, and subcontractors are entitled for performance
of any work under this Agreement. Neither CONTRACTOR nor CONTRACTOR's officers,
employees, agents, and subcontractors are entitled to any salary or wages, or retirement, health,
leave or other fringe benefits applicable to CITY employees. The CITY will not make any
federal or state tax withholdings on behalf of CONTRACTOR. The CITY shall not be required
to pay any workers' compensation insurance on behalf of CONTRACTOR.
16.3 Indemnification for Employee Payments. CONTRACTOR agrees to defend and
indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution
including any contribution to PERS, social security, salary or wages, overtime payment, or
workers' compensation payment which the CITY may be required to make on behalf of (1)
CONTRACTOR, (2) any employee of CONTRACTOR, or (3) any employee of
CONTRACTOR construed to be an employee of the CITY, for work performed under this
Agreement. This is a continuing obligation that survives the termination of this Agreement.
17. WORKERS' COMPENSATION. The CONSULTANT shall comply with all
of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of the California Labor Code and all
amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify,
and hold hatinless the CITY and its officers, employees, and volunteers from and against all
claims, demands, payments, suits, actions, proceedings, and judgments of every nature and
description, including reasonable attorney's fees and defense costs presented, brought or
recovered against the CITY or its officers, employees, or volunteers, for or on account of any
liability under any of said acts which may be incurred by reason of any work to be performed by
the CONSULTANT under this Agreement.
18. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase
and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and
maintain throughout the term of this Agreement, the following insurance policies:
A. ❑ If checked, Professional Liability Insurance (errors and
omissions) with minimum limits of $1,000,000 per occurrence.
B. Automobile Insurance covering all bodily injury and property damage
incurred during the performance of this Agreement, with a minimum coverage of $1,000,000
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combined single limit per accident. Such automobile insurance shall include owned, non -owned,
and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and
volunteers as additional insureds, and a separate additional insured endorsement shall be
provided.
C. Commercial General Liability Insurance, with minimum limits of either
$2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and
$2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property
damage arising out of its operations, work, or performance under this Agreement. The policy
shall name the CITY and its officers, agents, employees, and volunteers as additional insureds,
and a separate additional insured endorsement shall be provided. The general aggregate limit
must apply solely to this "project" or "location". The "project" or "location" should be noted
with specificity on an endorsement that shall be incorporated into the policy.
D. Workers' Compensation Insurance in an amount sufficient to meet
statutory requirements covering all of CONSULTANT'S employees and employers' liability
insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed
with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to
commencement of work under this Agreement.
If CONSULTANT has no employees subject to the California Workers'
Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said
Declaration shall be provided to CONSULTANT by CITY.
E. The aforesaid policies shall constitute primary insurance as to the CITY,
its officers, officials, employees, and volunteers, so that any other policies held by the CITY
shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30)
days prior written notice to the CITY's Risk Manager, at the address listed in subsection G
below, of cancellation or material change.
F. If required insurance coverage is provided on a "claims made" rather than
"occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years
after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date
must be on or before the date of this Agreement.
G. The Certificate Holder for all policies of insurance required by this
Section shall be:
City of National City
c/o Risk Manager
1243 National City Boulevard
National City, CA 91950-4397
H. Insurance shall be written with only insurers authorized to conduct
business in California that hold a current policy holder's alphabetic and financial size category
rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of
equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is
provided by non -admitted "surplus lines" carriers, they must be included on the most recent List
of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements.
I. This Agreement shall not take effect until certificate(s) or other sufficient
proof that these insurance provisions have been complied with, are filed with and approved by
the CITY'S Risk Manager. If the CONSULTANT does not keep all insurance policies required
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by this Section 18 in full force and effect at all times during the term of this Agreement, the
CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and
terminate the Agreement as provided herein.
J. All deductibles and self -insured retentions in excess of $10,000 must be
disclosed to and approved by the CITY. CITY reserves the right to modify the insurance
requirements of this Section 18, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
K. If the CONSULTANT maintains broader coverage or higher limits (or
both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage
or higher limits (or both) maintained by the CONSULTANT. Any available insurance proceeds
in excess of the specified minimum limits of insurance and coverage shall be available to the
CITY.
19. LEGAL FEES. If any party brings a suit or action against the other party arising
from any breach of any of the covenants or agreements or any inaccuracies in any of the
representations and warranties on the part of the other party arising out of this Agreement, then
in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -
court settlement, shall be entitled to have and recover of and from the other party all costs and
expenses of suit, including attorneys' fees.
For purposes of determining who is to be considered the prevailing party, it is stipulated
that attorney's fees incurred in the prosecution or defense of the action or suit shall not be
considered in determining the amount of the judgment or award. Attorney's fees to the prevailing
party if other than the CITY shall, in addition, be limited to the amount of attorney's fees
incurred by the CITY in its prosecution or defense of the action, irrespective of the actual
amount of attorney's fees incurred by the prevailing party.
20. TERMINATION.
A. This Agreement may be terminated with or without cause by the CITY.
Termination without cause shall be effective only upon 60-day's written notice to the
CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in
accordance with this Agreement.
B. This Agreement may also be terminated immediately by the CITY for
cause in the event of a material breach of this Agreement, misrepresentation by the
CONSULTANT in connection with the formation of this Agreement or the performance of
services, or the failure to perform services as directed by the CITY.
C. Termination with or' without cause shall be effected by delivery of written
Notice of Termination to the CONSULTANT as provided for herein.
D. In the event of termination, all finished or unfinished Memoranda Reports,
Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT,
whether paper or electronic, shall immediately become the property of and be delivered to the
CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for
any work satisfactorily completed on such documents and other materials up to the effective date
of the Notice of Termination, not to exceed the amounts payable hereunder, and less any
damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of
said written material shall vest in the CITY all rights set forth in Section 7.
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E. The CITY further reserves the right to immediately terminate this
Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a
reorganization of the CONSULTANT for the benefit of creditors; or (3) a business
reorganization, change in business name or change in business status of the CONSULTANT.
21. NOTICES. All notices or other communications required or permitted hereunder
shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express
or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or
sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex,
telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally
delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by
overnight mail, the business day following its deposit in such overnight mail facility, (iii) if
mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is
outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or
other like facility regularly maintained by the United States Postal Service, (iv) if given by
telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given
by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other
communication delivered or sent, as specified above shall be directed to the following persons:
To CITY: Roberto Yano
Director of Public Works/City Engineer
Engineering and Public Works/City Engineer
City of National City
1243 National City Boulevard
National City, CA 91950-4397
To CONSULTANT:
Peter Bucknam
President
Bucknam Infrastructure Group, Inc.
3548 Seagate Way, Suite 230
Oceanside, CA 92056
Notice of change of address shall be given by written notice in the manner
specified in this Section. Rejection or other refusal to accept or the inability to deliver because of
changed address of which no notice was given shall be deemed to constitute receipt of the notice,
demand, request or communication sent. Any notice, request, demand, direction or other
communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-
eight (48) hours by letter mailed or delivered as. specified in this Section.
22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform
services of any kind for any person or entity whose interests conflict in any way with those of the
City of National City. The CONSULTANT also agrees not to specify any product, treatment,
process or material for the project in which the CONSULTANT has a material financial interest,
either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall
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at all times comply with the terms of the Political Reform Act and the National City Conflict of
Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its
official position to influence in any way any matter coming before the CITY in which the
CONSULTANT has a financial interest as defined in Government Code Section 87103. The
CONSULTANT represents that it has no knowledge of any financial interests that would require
it to disqualify itself from any matter on• which it might perform services for the CITY.
❑ If checked, the CONSULTANT shall comply with all of the reporting
requirements of the Political Reform Act and the National City Conflict of Interest Code.
Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City
Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall
obtain from the City Clerk.
The CONSULTANT shall be strictly liable to the CITY for all damages, costs or
expenses the CITY may suffer by virtue of any violation of this Section 22 by the
CONSULTANT.
23. PREVAILING WAGES. State prevailing wage rates may apply to work
performed under this Agreement. State prevailing wages rates apply to all public works contracts
as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2,
1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage
rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and
regulations.
24.. ADMINISTRATIVE PROVISIONS.
A. Computation of Time Periods. If any date or time period provided for in
this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date
shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a
Saturday, Sunday or federal, state, or legal holiday.
B. Counterparts. This Agreement may be executed in multiple counterparts,
each of which shall be deemed an original, but all of which, together, shall constitute but one and
the same instrument.
C. Captions. Any captions to, or headings of, the sections or subsections of
this Agreement are solely for the convenience of the parties hereto, are not a part of this
Agreement, and shall not be used for the interpretation or determination of the validity of this
Agreement or any provision hereof
D. No Obligations to Third Parties. Except as otherwise expressly provided
herein, the execution and delivery of this Agreement shall not be deemed to confer any rights
upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are
hereby incorporated herein by this reference for all purposes. To the extent any exhibits,
schedules, or provisions thereof conflict or are inconsistent with the terms and conditions
contained in this Agreement, the terms and conditions of this Agreement shall control.
F. Amendment to this Agreement. The terms of this Agreement may not be
modified or amended except by an instrument in writing executed by each of the parties hereto.
G. Assignment & Assumption of Rights. CONSULTANT shall not assign this
Agreement, in whole or in part, to any other party without first obtaining the written consent of
CITY.
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H. Waiver. The waiver or failure to enforce any provision of this Agreement
shall not operate as a waiver of any future breach of any such provision or any other provision
hereof.
I. Applicable Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California. The venue for any legal action arising under
this Agreement shall be in either state or federal court in the County of San Diego, State of
California.
J. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the
parties shall be subject to the examination and audit of the State Auditor for a period of three (3)
years after final payment under the Agreement, per Government Code Section 8546.7.
K. Entire Agreement. This Agreement supersedes any prior agreements,
negotiations and communications, oral or written, and contains the entire agreement between the
parties as to the subject matter hereof. No subsequent agreement, representation, or promise
made by either party hereto, or by or to an employee, officer, agent or representative of any party
hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby.
L. Successors and Assigns. This Agreement shall be binding upon and shall
inure to the benefit of the successors and assigns of the parties hereto.
M. Subcontractors or Subconsultants. The CITY is engaging the services of
the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any
portion of the work, unless such subcontracting was part of the original proposal or is allowed by
the CITY in writing. In the event any portion of the work under this Agreement is subcontracted,
the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor
of the CITY, both the insurance provisions in Section 18 and the indemnification and hold
harmless provision of Section 15 of this Agreement.
///
///
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N. Construction. The parties acknowledge and agree that (i) each party is of
equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and
negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity
to consult with its own, independent counsel and such other professional advisors as such party
has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv)
each party and such parry's counsel and advisors have reviewed this Agreement, (v) each party
has agreed to enter into this Agreement following such review and the rendering of such advice,
and (vi) any rule or construction to the effect that ambiguities are to be resolved against the
drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or
any amendments hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first above written.
CITY OF NATIONAL CITY BUCKNAM INFRASTRUCTURE GROUP,
INC.
(Corporation —signatures of two corporate officers required)
(Partnership or Sole proprietorship — one signature)
By:
Alejandra Sotelo Solis, Mayor
APPROVED AS TO FORM:
By:
Angil P. Morris -Jones
City Attorney
By:
(Print)
(Title)
jo
(Print)
(Title)
5f- C #A-1.01,- ki\
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EXHIBIT - A
October 27, 2020
Mr. Roberto Yano, P.E.
Director of Public Works/City Engineer
City of National City
1243 National City Blvd.
National City, CA 91950
Subject: Proposal for Pavement — Traffic Control Management Program Services
Dear Mr. Yano:
It is our pleasure to submit our proposal to assist the City in continuing the proactive management
of your Pavement Management (PMP) and Traffic Control -Sign Programs. With the City of
National City moving toward automation through condition survey updates, Capital Improvement
reporting (CIP), and GIS development, Bucknam Infrastructure Group, Inc. has identified a
proactive and cost efficient method to assist the City in the continued success of your PMP / Traffic
Control programs. Our team will focus our high -end pavement management expertise, annual
working knowledge of National City's PMP dataset and GIS technology to optimize the City's
management of the essential infrastructure management programs.
Our PMP implementation services will provided through cost -conscience pavement inspections,
annual work history updates, additional CIP reporting, alternative budgetary reporting, GIS
support for the PMP and general database management. Our firm is unique in that we provide:
•: Relevant and accurate PMP services based on our ongoing work with numerous Los
Angeles, Orange County and San Diego local agencies such as:
o 10 San Diego/Inland Empire local agencies
o 25 Los Angeles County local agencies (i.e. Sierra Madre, Rosemead, Covina, etc.)
o 17 Orange County local agencies; and
• Army Corps of Engineers ASTM D6433-18 compliant surveying, reporting and pavement
analysis on an annual basis;
•: Our project manager has worked within the SoCal Pavement Management industry for
over twenty (20) years and has worked extensively with MicroPAVER, StreetSaver and
CarteGraph PMP software's through turn -key data conversion projects to long-term,
proactive pavement CIP scheduling that relies on accurate and cost-efficient bid
documentation;
• Project/engineering experience that brings the understanding that MicroPAVER results
are not set in stone; we proactively use the available data to enhance budget forecasting
and CIP/O&M project planning;
-14-
BUCKNAM 354v2
T:(760)216-6529
INFRASTRUCTURE GROUP INC vnmbu60nco
Our Project Manager, Mr. Peter Bucknam, served as the last PMP manager for the 2011-
12 PMP update for National City;
.• Cost effective street and right-of-way management methodologies, from the project
kickoff through final reporting, gained through our Project Manager's experience and use
of GIS tablet -based / digital roadway imaging surveys; and
Professional Engineering experience through Mr. Steve Bucknam, P.E. who brings 40+
years of public/private local agency experience. Mr. Bucknam has served as City Engineer,
Deputy City Manager, Design Engineer and Utilities Director for numerous public
agencies.
As Project Manager, my goal is not just to meet the requirements of this project but establish a
living document (Arterial & Local pavement CIP) that will be used throughout the term of the CIP
as well as implement achievable long-term infrastructure management goals in coordination with
City schedules. Our deliverables will be used to strategize and improve upon the City's Pavement
CIP for Arterial and Locals.
By selecting Bucknam Infrastructure Group, Inc., the City of National City will receive a strong,
knowledgeable, innovative, and communicative team with the experience to implement a cost-
effective infrastructure management program. Our handpicked pavement/ROW management
professionals are committed to delivering quality services to the City. Mr. Peter Bucknam will
represent our firm for this project and can be contacted at 760-216-6529 (work) 714-501-1024
(cell) or email at peter@bucknam-inc.com.
In order to streamline project management and work schedules, all work efforts will be conducted
through our office in Oceanside, CA.
Respectfully submitted,
Bucknam Infrastructure Group, Inc.
Peter!. Bucknam
President/Project Manager
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Project Understanding / Scope of Work
Project Understanding / Approach
We have defined detailed phases to the scope of work;
1. Project Implementation
2. Client Satisfaction
3. Project Schedule
4. Scope of Work (Major Tasks)
a. Pavement Management Tasks (PMP); page 1-1
b. Sign / Curb Marking Inventory; page 1-12
c. Catch Basin Inventory; page 1-18
GALIFVNNIA --
NATIONAL CiTy
Ihc,iRYV14,0.1. •
1) Project Implementation
TASK 1.1: Pavement Management - Project Kickoff
The first step in implementing a successful pavement management program truly resides
in frequent communication and timely scheduled data updates. For the City of National
City it will be essential to establish, up front, the Public Works/Maintenance pavement
management priorities. Our team will set a Project Kickoff meeting to further discuss and
review in detail the expectations of the project, technical approach to the
street/sign/storm network, section ID management & 103 miles of street surveys
(Arterials, Locals and Alleys), finalization of the scope of work and the review of schedule.
This effort will build consensus between the Street Maintenance and Engineering
departments as well as build stronger ARTERIAL and LOCAL maintenance programs. The
first key topics to be discussed will include the review and assessment of the existing
MicroPAVER pavement plan/data, TransNet compliance, and survey areas based on
recent maintenance work and schedules, new construction, data quality and condition,
current pavement procedures, historical expenditure levels, and desired service levels.
Deliverable: Meeting minutes, revised project schedule (if necessary)
TASK 1.2: Project Status Meetings - Quality Control Program
Status Meetings and Progress Reports
• Minimum of three meetings during the project (kickoff, field, and status
meetings) — minimum of eight (8) hours;
• Field review meetings;
• Monthly progress status reports will be delivered to City project manager.
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Project Understanding / Scope of Work
Quality Control (QC)
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We will use a statistical sampling approach for measuring the quality of our field
technician's work. In this manner, 10 percent of the original annual surveys will be re-
surveyed by an independent survey crew, supervised by a field supervisor, and the results
will be compared to the original surveys (this will include 10 miles of arterial/local QC).
Our QC process involves checking the field crews' work in a "blind study" fashion. Quality
control checks will be performed at the end of each survey week. This will ensure that all
field personnel are properly collecting distresses and pavement quantities for all street
segments. PCI variance reporting will be performed where previous 2011 PCI data will be
compared to newly inspected 2020 PCI data; if PCI's vary more than ten (10) points per
year Bucknam staff will assess the potential cause through unrecorded work history,
accelerated pavement deterioration, etc. Bucknam will record/log any discrepancies
between the previous and current PMP databases (any corrections/changes to the
database shall not be made without prior City staff approval).
Since we are collecting distress information on our field Tablets with the National City
MicroPAVER database live, our staff will perform several quality control tests within the
pavement management software using a sample set of the City of National City's street
distress data. This will ensure that all system and analysis settings as well as City
recommendations and standards are being followed.
Over the past year, Bucknam has submitted twenty-two (45) compliant PMP reports for
San Diego, Orange and LA local agencies, they include:
Southern California PMP Clients
Alhambra
La Habra Heights
Palmdale
Aliso Viejo La Habra
Bellflower , La Palma
Brea
Compton
Costa Mesa
Covina
Culver City
i••
La Verne
Laguna Beach
Laguna Hills
Lake Elsinore
Lomita
Pomona
Santee
Rancho Palos Verdes
1 Rancho Santa Margarita
Redlands
Rialto
Rosemead
Duarte • Lynwood ` San Clemente
El Segundo I Menifee San Juan Capistrano
Fountain Valley 1 Monterey Park Sierra Madre
Fullerton - Newport Beach Signal Hill
Huntington Beach __..._._....._._...._...._ Norwalk South Gate
Irvine Ontario South Pasadena
Vista
Westminster Tustin
Our surveys follow the accepted ASTM D6433-18 procedure requirements. A copy of the
QA/QC plan utilized by our staff during the project will be submitted along with the PMP
certification documents. Our staff attends the OCTA PMP Distress Training Classes held
in each year, 2011 thru 2020.
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Project Understanding / Scope of Work
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In March 2020 our staff was acknowledged as "qualified inspectors and firm" to prepare
Pavement Management Plans compliant with the OCTA Countywide Pavement
Management Guidelines (this certification/compliance runs through June 2022).
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout our Scope of Work, each Task is summarized with project deliverables.
Client satisfaction will derive from frequent communication with the Project Manager and
key staff members from the Engineering and Street Maintenance departments. Project
success is created by delivering on three main factors;
1. Adherence to scope tasks and deliverables
2. Performing to the standard set by the Project Schedule; and
3. Controlling costs. Our Project Manager will follow each of these factors
throughout the duration of the project
Deliverable: Project Status Updates, as stated in Task 1.2
3) Project Schedule
TASK 3.1: Work Flow/ Project Schedule
Our project schedule shows each major task identified in our scope of work, as well as quality
control milestones and meetings. Bucknam currently has ample staff to apply to this project in
order to meet an aggressive schedule (two field technicians will drive the proactive schedule).
See key milestone dates from the project schedule below:
• Project Kickoff— December 2, 2020
• Survey Completion — April 10, 2021
• Delivery of draft PMP — April 17, 2021
• City comments returned to Consultant — April 24, 2021
• Delivery of City CIP Final Report — April 30, 2021
o National City CIP data/Final Report, reporting and revenue projections will be
submitted by April, 2021
o All necessary TransNet data, reporting and revenue projections will be submitted
prior to April, 2021
• Implementation of MicroPAVER version 7.0.11— Any time after acceptance of Final PMP
o One copy (.e70 file) of the MicroPAVER database will be delivered;
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Project Understanding / Scope of Work
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o All pavement and GIS data pertinent to the project deliverables will be submitted
with the Final PMP report
4) Scope of Work (Major Tasks)
TASK 4.1: MicroPAVER PMP Implementation / Update Work History
Bucknam will establish a National City Pavement Management database by utilizing the Army
Corps of Engineers "MicroPAVER" software. If the City elects to either purchase MicroPAVER or
utilize Bucknam's license our staff will create all pavement segmentation for the City's Arterial
and Local programs. Our staff will define all pavement segments utilizing ASTM D6433 standards
and will ensure that all publicly maintain streets are within the database. The City will provide
Bucknam with the current MS Excel -based PMP database being maintained by City staff. Our staff
will review this data and determine if it will suffice for establishing the basic cornerstone of the
National City PMP street segmentation.
Based on the pavement M&R activities that has been performed by in-house staff as well as
contractual maintenance, our staff will review all street activities that have been performed
during the past four years. This data will be entered into MicroPAVER to enhance the
recommendations for the upcoming budgetary analysis and CIP reporting.
Deliverable: Citywide Work History Report
TASK 4.2: Conduct Pavement Condition Survey
Once the pavement segmentation has been assessed and
verified, the inspection of 111 Arterial, Local and Alley miles will
be performed.
Our survey methodologies will include the following approach
based on the City's cost and benefit analysis:
1. Walking - All sections are surveyed through
walking/windshield methodologies. Distress types will
be collected based upon actual surface conditions and
physical characteristics of the segment.
2. Surveying methods will be conducted by remaining consistent with MicroPAVER & the
ASTM D6433-18 sampling guidelines while being flexible to current City requirements.
All sample locations are observed through walking surveys; additional street factors such
as unique distress areas found outside our sample areas will be recorded. As requested
by National City staff, pavement sections to be surveyed for the upcoming 2020 PMP
update are as follows:
• The inspection of approximately 103 miles of MPAH Arterial and Local segments will
be performed;
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Project Understanding / Scope of Work
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• The inspection of approximately 8 miles of Alley segments will be performed;
• Recent overlay maintenance will reduce total mileage of survey - TBD
Our staff will establish all inspection sample locations for survey based on ASTM PMP guidelines;
Surveys are quality controlled with field operations during each week of inspection.
Our use of MicroPAVER-Tablet units allows our staff to collect pavement data
National City's MicroPAVER
database live in the field. At the
end of the day all electronic data is
transferred to our office for quality
control and management.
Our Tablet methodology sets us
apart from the competition since
we are using a paper -less
inventory process to enter data;
this in turn generates cost savings
to enhance the project schedule
and other portions of the project
services.
with the City of
such as CIP reporting, MicroPAVER training and on -call
Roadway Verification Survey - A listing of the field attribute data that is updated/verified during
the survey for the pavement management database is listed below:
1. Field Attribute Data (updated and/or verified)
• From/to, indicating the assigned limits of the section, sample test areas, street name,
• Street ranking indicating local, arterial, collector, # of lanes, surface type
• Historical PCI tracking from previous inspections and 2020 PCI inspections
• Segment quantities, indicating the length, width, and total true area of the section
▪ Pavement segment and PCI "Variance" analysis and report
ADT volumes (if available from previous reports or current City documents)
2. Conditional data will be evaluated for all street segments and will include:
• MicroPAVER 20 AC & 19 PCC distresses by type, severity and sample area
• PCI ratings (0-100), taking into account the surface condition, level of distress
We welcome staff from the City to join our surveys. All pavement data will be entered into the
City's purchased licensed software (version 7); Bucknam will assist with the purchase. If the City
elects to not purchase the software Bucknam will utilize their own licensed version of MicroPAVER
to complete the project. All items listed above will be maintained by our staff for the duration of
this project. Data management will be performed in-house at our Oceanside office.
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Project Understanding / Scope of Work
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3. Section Distress and PCI Reporting
Upon 50% and 100% completion of the required condition surveys, we will prepare draft PCI
Reports and PCI GIS maps that document the conditions of all pavement segments. This report
will provide the necessary information within MicroPAVER for the City to use and manipulate
projected street rehabilitation and maintenance projects.
Included in the report will be updated pavement performance curves and maintenance decision
models. The City and our staff will review the PCI reports to ensure that all inventory data is
correct and the project is running smoothly.
Our Report that will include:
❖ PCI report - Sorted by Name (A to Z), PCI Order (0-100), Zone (1, 2, 3, etc.)
• Pavement segment and PCI "Variance Report"
• Graphical representation of conditions
• Condition Report Analysis for each segment
• Work history report
❖ GIS Maps presenting PCI finding by zone and by section
Once the City has reviewed, assessed and commented on the draft report, we will address all
comments made and deliver the final reports.
Deliverable: Citywide PCI reports, compliant TransNet PCI reports, updated MicroPAVER
database
DEVELOP RECOMMENDED IMPROVEMENT PROGRAM
TASK 4.3: Maintenance & CIP/Budgetary Analysis
We will assist the City in developing the most cost-effective preventative maintenance, repair and
rehabilitation strategies possible. This will be accomplished by meeting with the City to discuss and
strategize maintenance activities that are currently being used by the City.
Based on the City's current AC & PCC applications, Geotech reports and other maintenance practices
used we will conduct an historical and prospective analysis on the conditional and financial impact
these practices have on the pavement network. Based on our fiscal and deterioration analysis, we
will present our results and recommendations to City staff. This analysis will become an essential
building block for the projected five-year CIP/maintenance programs.
We will establish/update a maintenance "decision tree" that will be used to generate pavement
recommendations that match current fiscal year maintenance approaches/City practices. This will
be accomplished by assessing/updating the unique and individual PCI ranges and deterioration
curves within MicroPAVER based on functional class (i.e. arterial, collector, local) and age.
Our staff will review the National City's deterioration curves that have been developed based on
historical pavement condition, inspection, surface type, and road class. The curves will be modified
based on current pavement conditions.
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Project Understanding / Scope of Work
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The strategies that are typically reviewed are rehabilitation and reconstruction (R&R), localized
maintenance, slurry seals, and various overlay types, the expected improvement in pavement
condition, the life -cycle extension that would result and the unit costs for maintenance.
All maintenance practices/unit costs will be integrated into MicroPAVER and will be derived from
the most recent construction bids for pavement rehabilitation. We will account for inflation rates
when long-term revenues projections are made.
Our Project Manager and Principal will work closely with City in defining repair and rehabilitation
strategies during each fiscal year and within each maintenance zone defined by the City's local
preventative maintenance schedule. Once the repair/rehabilitation strategies have been defined,
the identification of a five year Forecasted Maintenance schedule will be generated.
The recommended budget scenarios will be identified on the basis of several criteria:
• Assessment and review of the City's Pavement CIP
• Present pavement conditions; Desired levels of service and available resources
• Projected / Forecasted PCI's per section
• Cost benefit of individual strategies (e.g. maintain PCI in 5-years, etc.)
• Scheduling with the City's major CIP projects (water, sewer, etc.)
• Budgetary recommendations that satisfy TransNet guidelines
• Future routine maintenance needs based on projected deterioration rates
• City funds, SB1, TransNet objectives in improving citywide weighted PCI
The primary emphasis of this task is to maximize the scheduling of street maintenance using the
most cost-effective strategies available and taking into account a life -cycle cost analysis. A working
"draft" Final Report will be generated for City staff to review. The report will include an executive
summary, the PCI Report as well as draft budgetary findings and recommendations.
Deliverable: Two copies of the Draft Pavement Management Program Report
TASK 4.4: Citywide Forecasted Maintenance & CIP Reports
We will deliver the Final Report to the City which will be essential for staff reference and use as
well as presented in a way that is beneficial for elected officials/upper management.
This report will assist the City in complying with TransNet.
The report will be prepared in a format that uses the information delivered by MicroPAVER in
conjunction with the information and analysis performed by our team. The report will provide
the City with information on:
■ Current inventory and pavement conditions indices (PCI) for all road classes
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Project Understanding / Scope of Work
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• Projected annual rehabilitation programs for street maintenance for a 5-yr period
(ARTERIAL and LOCAL Forecast Maintenance Reports) that show the largest return on
investment and acceptable levels of service;
• Modeling and comparison of budget scenarios typically include:
• Current / Actual budget 5-year projection (citywide approach)
• Identification of annual funding to maintain current PCI after 5-years
• Increase current PCI within 5-years
• Gradual, Frontloaded, Constrained and Unlimited funding analysis
• Strategies and recommendations for the City's maintenance programs and procedures,
including a preventative maintenance schedule;
• Supporting documentation required by TransNet; and
• A detailed breakdown of deferred maintenance (backlog).
We will make a presentation of the results from the 2020 PMP update to City personal and/or City
Council if necessary -pro bono.
Registered Engineer
Mr. Steve Bucknam, P.E. will supervise all operations, review all completed data and prepare and
sign a final report incorporating the results of our pavement evaluation and conditions. We will
provide engineered recommendations for pavement rehabilitation and replacement design based
upon field data and analysis.
Deliverable: Two (2) bound copies of the Final Pavement PMP Report (plus one original
signed by our Registered Engineer, CA No. 20903), in binder and electronic form (.pdf), will be
sent to the City. Bucknam will provide one (1) DVD copy that includes all final reporting
documents, MicroPAVER .e70 PMP database and GIS files.
TASK 4.5: Mapping and GIS Update
As an enhancement and proactive approach to this project, our staff will create and publish a
Pavement-GIS link between MicroPAVER data and the City's Enterprise system. Bucknam will
utilize the City's existing GIS centerline file as a starting point for the development of the PMP-GIS
layer(s). By using the unique ID's within the PMP and the City's ESRI street shapefile ID's, we will
create a one-to-one match for each pavement section in the GIS. All pavement segmentation
within the PMP database will be mirrored within the National City GIS layer which will allow all
pavement data to be published on the GIS layer.
1-8
Project Understanding / Scope of Work
With a completed survey and an approved Pavement
Condition Report, we will update and finalize the PMP-GIS
layer with relevant PCI data.
The maps described below will be incorporated into the
City's Final PMP report:
• PCI values for every section;
• Work History identifications;
• 5-yr Arterial / Local Rehabilitation and Slurry
Seal Programs; and
• Functional classification maps
Our staff will coordinate all project deliveries with the Public
Works and the GIS division to ensure that the most current
and accurate PMP-GIS maps are represented within the City's GIS Enterprise (sample 2020 Vista-
GIS PMP map above).
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Deliverable: Complete GIS files/themes based on list above (shapefiles).
TASK 4.6: National City My Roads PMP Web -Portal
National City MyRoads Web -Portal - Bucknam
now provides all our PMP clients with a unique and
agency driven "MyRoads" web -portal that provides
instantaneous access to your pavement
management database.
This "dashboard" allows users to toggle through
individual sections via GIS mapping or queries,
zone selection, rank selection, etc. to review all
section metrics, latest/previous inspections, work
histories generate filtered PCI reports and identify
potential maintenance costs based upon your
unique needs.
Bucknam has shown to the right the current "My
Roads" actively working! This tool will be accessed
by City staff simply through a Userna me/Password
methodology. As changes are made to the
National City PMP database the My Roads dataset
is changed to reflect work history edits, PCI
inspections and section changes.
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Project Understanding / Scope of Work
4- CALIFORNIA
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In summary, MyRoads allows the user perform the following dynamic functions:
• Query for a specific pavement segment to view its inspection PCI, work history and
inspection history on one dashboard;
• Filter for pavement sections within a defined zone, PCI range and/or functional class;
• Select a pavement section or grouping of section through the on -board GIS tool;
• Displays all final GIS project maps (PCI, work history, 10-yr forecasted maintenance, etc.)
TASK 4.7: MicroPAVER / My Roads Training
With PMP software use being one of the key components to a successful PMP implementation,
we will provide City staff with quality, certified training and the necessary skills needed to
maintain the PMP. Bucknam will provide City staff with all collected pavement/GIS data, as well
as updated operation manuals for both field data collection and software use. Based on the
number of future users, our staff will deliver as many copies as needed by City staff to facilitate
the program.
Peter Bucknam, who is certified in the use of MicroPAVER, will conduct comprehensive multi -day
training sessions covering implementation, interfacing with the system, PMP methodologies, field
survey practices, PCI calculations, budget needs analysis and editing/updating the database. This
is estimated to consist of a minimum of 8 hours of training.
Training typically involves one (1) day of training on the PMP software and GIS linkages. There is
no minimum or maximum amount of people that can be trained under this methodology. We can
train one key individual or an entire classroom using a City training facility pending on your needs;
the intent of this training is to empower and allow City staff to continue updating the PMP
database on their own after this project is completed.
TASK 4.8: As -Needed PMP — GIS Services
Pavement Management Program Support
With the City implementing a biennial PMP management schedule Bucknam will provide annual
PMP support that will cover data previously submitted by our staff. If additional services outside
the identified scope of work above are requested Bucknam will provide timely and proactive
services to the City. Additional As -Needed services typically include:
• Additional budget scenarios, general reporting, deterioration studies;
• Additional visual inspections above the mileage amount indicated in Task 4.2;
• Additional pavement management — GIS mapping;
• Additional MicroPAVER/MyRoads training, operation use; and
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Project Understanding / Scope of Work
igitTIONAlittry
If requested, Bucknam will assess and review the City's upcoming maintenance schedule for that
fiscal year. The agreement will continue to include the provision of onsite and telephone support
for the City staff.
GIS Management Program Support
Additionally, Bucknam will provide GIS Contract services through our GIS Manager and GIS Analyst
staff. Our support will enhance and proactively complete the City's on -going GIS implementation,
Public Works data development, survey and management.
• Implementation of Public Works GIS Enterprise solutions / Infrastructure
Management GIS solutions
GPS surveys, GIS layer development, GIS digitization
City of National C ty - 1-11
20201 Pavement ` Traffic Con ' oe nagem-en P ogr lm
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Project Understanding / Scope of Work
SIGN ASSESSMENT AND CONDITION INVENTORY
TASK 4.9: Sign / Curb Marking Inventory
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(includes Street Signs — Warning, Regulatory, Guide and City Specialty Signs)
Our staff will utilize the existing street / pavement database and GIS centerline layers to define
what streets will be surveyed (public/private); the inspection of approximately 111 miles of
streets will be performed (Arterial, Locals and Alleys). In reviewing the traffic control inventory
data provided by City staff, we are approximating that a total of 5,S00 (+/- 1,000) signs are
currently located throughout the City.
Through our discussions with City staff we have indicated that we will provide the following
assessment/condition inventories:
• Perform a Sign Inventory based upon previous 5,500 locations to ensure data accuracy,
reliability and use;
a. Survey will include all Warning, Regulator, Guide and City Specialty signs
b. Identify and locate additional signs not recorded in FY 2012
c. Verify / Correct existing sign location data
Bucknam will perform a digital
roadway imaging effort (Lambda
Tech's GPS Vision) within the
designated grid schedule/areas that
captures public street images through
bi-directional surveys). This effort will
not only allow the baseline sign
survey to be completed but will
enable the City to perform future
inventories for additional street &
right-of-way traffic control assets,
utilities and other key ROW elements for
this project with only one survey (i.e., street striping, catch basins, manholes, curb markings, etc.).
All digital imagery becomes property of the City. Bucknam will utilize internal "Feature Extraction"
software to view the digital images and collect the defined traffic control assets listed under this
task.
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The quality of the imagery and its GIS / record collecting capabilities within the software allows
the technician to accurately identify the required sign/traffic control locations defined (X, Y, Z
coordinate, height, size, etc.).
The in-house data assessment/condition inventories will be performed by the Bucknam team that
is experienced and trained in using LambdaTech's "Feature Extraction" software.
Definition of Sign & Curb Marking Attributes
Bucknam will be required to inventory specific sign and traffic control data; we have included
below the typical sign and traffic control attributes collected during our surveys.
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Project Understanding / Scope of Work
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Our Project Manager will work with Mr. Luca Zappiello in defining what attributes will be collected
and associated with each sign and traffic control device location. These
include:
Street Sign / Curb Marking Inventory
attributes typically
o Warning, regulation and guide signs will be collected
■ Emphasis on time -restrictive parking signs
o Street name signs will be collected (if required)
o Sign ID and # of signs
o MUTCD unique code
o Sign text, size and height
o Pole ID, Post type, post count, cluster (grouping)
o Street name, cross street, street side
o Condition (Poor, Fair, Good)
o Standardized comments (missing sign, bent pole, etc.)
o Curb Markings (blue, red, yellow, green and white)
Prior to survey, Bucknam will verify sign attributes with City staff. Each asset location will be
represented with a GPS point based on the assets definition. All inspection data is captured within
the Feature Extraction software and exported to ESRI GIS Enterprise software for quality control
and review. All data collected can easily be imported into Excel and ESRI Collector/ ArcGIS Online
software's (CPU and field collectors).
As stated above, we perform quality
locations are being displayed properly
within the City's GIS environment. We
will make sure that all sign and traffic
control elements are projected with
the proper coordinate and projection
system; the City's street centerline
and parcel layer will be used for this
effort. Weekly quality control is
performed and our results are
submitted to the City every two
weeks.
control in order to ensure that sign and curb marking
The figure above demonstrates the Feature Extraction software and tools that our technicians
use to collect the project data
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Recent Palmdale
Citywide Sign Inventory
Project Understanding / Scope of Work
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As stated, all data collected through the Feature Extraction software will be exported to a sign
database for management review and eventual delivery to the City. Initially, all sign and traffic
control data will reside within a MS Excel database and GIS shapefiles for City use.
It is our understanding the City is currently managing their GIS through ESRI Flexviewer, Bucknam
will provide the updated traffic control sign data to the City in the proper format to ensure its
validity and use. This will be completed by working with current GIS/IT staff.
TASK 4.10: GIS Integration of Sign / Curb Marking Assets
Once data collection efforts are completed, we will generate the following GIS integration and
mapping/reporting deliverables for the City's review and approval:
Sign inventory report (Excel) demonstrating all signs that were located along with their
associated attribute data
o Sign inventory GIS map demonstrating all signs that were located
• Sign condition map
• Sign type (warning, regulation, guide and specialty)
• Sign Map Atlas Book
• Electronic data delivery final MS Office and GIS file data associated with project;
• We will coordinate electronic data delivery with Public Works and GIS staff to ensure that
all GIS mapping is projecting properly within the ESRI GIS Enterprise environment;
• Bucknam will provide Executive Summary reports and associated spreadsheet reports
specific to the asset types assessed and collected
Deliverable: Final GIS files and associated project files, Executive Summary reports
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Sign inventory
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1-14
Project Understanding / Scope of Work
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TASK 4.11: Catch Basin Inventory
Per the request of the City Bucknam will utilized the digital roadway imaging to perform a citywide
catch basin inventory along the City's public streets and right-of-ways. Utilizing the City's existing
asset GIS data layers, Bucknam will verify or correct hydrant/catch basin GPS point locations.
Bucknam will collect the following attributes for this asset:
Catch Basins (approximately 900 assets)
• GPS coordinate (X,Y)
• Asset ID
• Street name
• Type (curb inlet, grate inlet)
Once the inventories are complete, Bucknam will prepare map documents, digital delivery
documents and summary reports that represent our findings. These GIS assets will be published
within the City's GIS Enterprise through Bucknam / City IT coordination.
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Project Understanding / Scope of Work
Proposed Fee
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Pavement Management Task Items 1 through 4.8 can be accomplished on a time and materials
not to exceed basis in accordance with the standard hourly rate schedule attached. Our
anticipated fee including labor and reimbursable expenses is projected to be $39,928 for a five -
month period.
Sign Inventory J Curb Marking Task Items 4.9 through 4.10 can be accomplished on a time and
materials not to exceed basis inaccordance with the standard hourly rate schedule attached. Our
anticipated fee including labor and reimbursable expenses is projected to be $55,942 fora five -
month period.
Catch Basin Tasks Item 4.11 can be accomplished on a time and materials not to exceed basis in
accordance with the standard hourly rate schedule attached. Our anticipated fee including labor
and reimbursable expenses is projected to be $4,050 for a five -month period.
Should the City desire to increase the service level above the hours outlined above for the Task
items 1 through 4 or require other services not described herein, a fee adjustment would be
negotiated and mutually agreed upon by both parties. We have included our fee schedule below
for the City consideration.
We have included .a detailed proposed fee matrix on the following page for the City's
consideration. All tasks are negotiable.
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City of NaiiorsiCity' • 1-16
2020 Pa'jernerlt. Traffic Control I°Ji Hlag rient Progrzirn
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Project Understanding / Scope of Work
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Description Principal
Project
Manager
$185/hrl
GIS
Analyst
$145/hr
Field
Technician(s)
$92
Admin
$80/lw
Total by
Task
2020-21 Pavement Base Fee $295/hr
Task 1
Project Implementation
Task 1.1
Protect Kickoff 1
21 I
$515
Task 1.2
Project Status Meetings - Quality Control I 1
2 2
18
$2,466
Task 2
Client Satisfaction
Task 2.1
Project Deliverables
2I
1
$450
Task 3
Project Schedule R
Task5.1
Work Flow / Project Schedule [
2! 2
$660
Task4
Scope of Work
Task 4.1
MicroPAVER PMP Implementation Update Work Historyf
mp /
a�
1; 4
26.
$3,157
Task 42
Pavement Condition Survey [approx. 111 miles) t—
6 6
178'
$18,356
- Includes 103 miles of Arterials and locals 1
1
- Includes 8 miles of Alleys
Task 43
Maintenanne & CIP / Bud�dary Analysis
4
$740
Task 4.4
Citywide Forecasted Maintenance & CIP Reports ! 1
2 6
1 1
$5,685
Task 4.5
Ma i and GIS Update
3; 16
6;
$3,427
Task 4.6
National City My Roads PM? Web -Portal
r
$
Task 4.7
MicroPAVER/MyRoads Training
2,
6' `
$922
Task 4.8
As -Needed PMP -GIS Services�M nualj 1
T&M
Reimbursables (mileage, printing, materials)
J
I
$2,050
ITatal
Hours per Staff I 2
41 i.. 36
234 i 2
.2020.21
Total Pavement lase Fee $ so
$ Asa
$ 5,210
$ 21521
$ 160
$39,928
Total by T.
Task 43
2019 Sign / Curb Mating Fnventory Base Fee S250/hr
_Traffic Control Sign Inventory
$185/hr
$145/hr
$82f hr
$30/ r
- Digital Roadway imaging (111 miles)
$13.900
-
- Sign Inventory (approximately 5,500 signs) I (col lected
a $4.25 per sign +QC)
$24,400
- Curb Marking Inventory (approximately 2,500 locations) iicollected,e $4.25 per marking 4; QC)
$11,400
Task 4.10
GIS Integration of Sign / Curb Marking Assets ; 12] 16 6
$5,092
Reimbursables (mileage, printing, materials)
$1,150
2020-21 Total sign Inventory Rase Foe
$55.142
Task 4.11
2020 Catch Basin Inventory Base Fee $250/lrr
Catch Basin Inventory
$185/hr $145/hr
.•
$92/hr
$80/hr
Total by Task
- Catch Basin Survey (approx. 900 locations) 1collected
4.25 catch basin
+
50
2020-21 Optional Services
Purchase of MicroPAVER software (if necessary)
$1,150
All Tasks are negotiable
All deliverables will become property of the City of National Cityr
-1-
2020.21 Total Rase Fee (All Efforts Combined)
$99,920
i
Additional services outside ofthls cantractwill be negotiated with the City where we will use the Standard dourly Rate Schedule shown here.
1-17
-32-
Project Understanding / Scope of Work
Standard Hourly Rate Schedule
Category
Principal
Senior Project Manager
Senior Engineer / Planner
Construction Manager
Pavement Management / GIS Project Manager
Management Analyst
Project Engineer / Planner
Engineer / Senior Technician / Sr. GIS Analyst / Senior Inspector
Assistant Engineer / Technician / GIS Analyst / Inspector
CADD Operator
Administrative Assistant
Field / GIS Technician
Clerical / Word Processing
Forensic Services
Reimbursables
Mileage $ 0.67/mile
Subconsultant Services Cost + 15%
Reproduction Cost + 15%
Travel & Subsistence Cost + 15%
Fees & Permits Cost + 15%
Computer Services (External) Cost + 15%
� CALIFIMOIA -^
NATIONAL CITY
~'A C[IRYVA uY'n-��
Rate
$ 295
215
195
190
185
165
155
145
135
120
105
92
80
Quote
B U C K NAM 3548 Seagate Way, Suite 230
Oceanside, CA 92056
N INFRASTRUCTURE GROUP, INC T:(6-6529
wsn�l.bucknam-inam-inc.corti
1-18
-33-
RESOLUTION NO. 2020 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING
THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE
SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT WITH BUCKNAM INFRASTRUCTURE
GROUP, INC. FOR PAVEMENT — TRAFFIC CONTROL MANAGEMENT PROGRAM
SERVICES, EFFECTIVE DECEMBER 1, 2020 UNTIL NOVEMBER 30, 2021, FOR AN
AMOUNT NOT -TO -EXCEED $99,920.00 BY PIGGYBACKING ONTO THE CITY OF
SOUTH PASADENA'S PROFESSIONAL SERVICES CONTRACT
WHEREAS, on October 16, 2012, the City of National City ("City") entered into an
agreement with Bucknam Infrastructure Group, Inc., (Bucknam) to create a Pavement
Management Program and perform a street sign inventory; and
WHEREAS, the City's Engineering and Public Works Department desires to enter in
a new agreement with Bucknam and use a "Piggyback Contract" that Bucknam has with the
City of South Pasadena in order to update the current Pavement — Traffic Control
Management Program Services; and
WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the
City may buy directly from a vendor at a price established through competitive bidding by
another public agency whose procedures have been determined to be in substantial
compliance with the City's procurement procedures, and such a determination has been
made in this case, therefore, it is recommended that the purchase be made without complying
with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, the City's Purchasing staff has confirmed that the City of . South
Pasadena's Public Works Department's contract with Bucknam was obtained through a
Request for Proposal (RFP), and that the State of California Department of General Services
procurement procedures are in substantial compliance with those of the City; and
WHEREAS, City staff recommends that City Council authorize the Mayor to execute
an Agreement with Bucknam in order to update the current Pavement — Traffic Control
Management Program Services, effective December 1, 2020 until November 30, 2021, for an
amount not -to -exceed $99,920.00 by utilizing a "Piggyback Contract" onto the City of South
Pasadena's Professional Services Contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National
City hereby affirms the Purchasing agent's determination that the City of South Pasadena's
Public Works Department's contract with Bucknam was competitively bid through a RFP
process, and that the State of California Department of General Services procurement
procedures are in substantial compliance with those the City.
Resolution No. 2020 —
Page Two
BE IT FURTHER RESOLVED that the City Council of the City of National City hereby
waives the formal bid process pursuant to National City Municipal Code Section 2.60.260
regarding cooperative purchasing and hereby authorizes the Mayor to execute an Agreement
with Bucknam for Pavement — Traffic Control Management Program Services, effective
December 1, 2020 until November 30, 2021, for an amount not -to -exceed $99,920.00 by
utilizing a "Piggyback Contract" onto the City of South Pasadena's Professional Services
Contract.
PASSED and ADOPTED this 17th day of November 2020.
Alejandra Sotelo-Solis, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Charles E. Bell Jr., City Attorney