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HomeMy WebLinkAbout2020 CON Centricity GIS - Cityworks PermittingaZGLo-9p AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND CENTRICITY GIS THIS AGREEMENT is entered into on this 6th day of October, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and CENTRICITY GIS, a corporatipn (the "CONSULTANT"). RECITALS WHEREAS, the. CITY desires to employ a CONSULTANT to provide Cityworks Pen uilting, Licensing and Land (PLL) and Asset Management (AMS) Software implementation and integration services. WHEREAS, the CITY has determined that the CONSULTANT is a GIS Software Integrator and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT to provide Cityworks PLL and AMS software implementation and integration services, and the -CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on October 6, 2020 The duration of this Agreement is for the period of October 6, 2020 through April 5, 2022. Completion dates or time durations for specific portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to three one-year extensions. Any extension of this Agreement must be approved in writing by the City Manager. 3. SCOPE OF SERVICES. The CONSULTANT will provide Cityworks PLL and AMS software implementation and integration services as set forth in the attached Exhibit "A". The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings specified in Exhibit "A" to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet ingoodfaith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Ron Williams hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. TheCONSULTANTshall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Brandon Wright thereby is designated as the Project Director for the CONSULTANT. 5. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $134,500.00. The compensation for the CONSULTANT'S work shall not exceed the rates set forth in Exhibit "A". Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for fuluishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this project, whether paper or electronic, shall: (1) be free from defects; (2) become the property of the CITY for use with respect to this project; and (3) shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the -CONSULTANT'S written work product for the CITY' S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY Standard Agreement Page 2 of 11 Revised May Z0I9 CENTRICITY GIS City of National City and should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONSULTANT. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the -CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement, nor any interest herein, may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as set forth in this Agreement. The CONSULTANT, or the CONSULTANT'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY. The CONSULTANT and its agents, servants, and employees are wholly independent from the CITY and CONSULTANT' S obligations to theCITYare solely prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. CONSULTANT must promptly produce a copy of any such license, permit, or approval to CITY upon request. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. Standard Agreement Page 3 of 11 Revised May 20I9 CENTRICITY GIS City of National City and B. Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -section will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY' S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment,upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non- discrimination clause. 14. -CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii)' is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. Standard Agreement Page 4 of 11 Revised May 2019 CENTRICITY GIS City ofNational City and 15. INDEMNIFICATION AND HOLD HARMLESS. To the maximum extent provided by law, The CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation -claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. EMPLOYEE PAYMENTS AND INDEMNIFICATION. 1.6.1 PERS Eligibility Indemnification. If .CONSULTANT's employee(s) providing services under this Agreement claims, or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS of the CITY, CONSULTANT shall indenmify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. CONSULTANT'S employees providing service under this Agreement shall not: (1) qualify for any compensation and benefit under PERS; (2) be entitled to any benefits under PERS; (3) enroll in PERS as an employee of CITY; (4) receive any employer contributions paid by CITY for PERS benefits; or (5) be entitled to any other PERS-related benefit that would accrue to a CITY employee. CONSULTANT's employees hereby waive any claims to benefits or compensation described in this Section 16. This Section 16 applies to CONSULTANT notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary. 16.2 Limitation of CITY Liability. The payment made to CONSULTANT under this Agreement shall be the full and complete compensation to which CONSULTANT and CONSULTANT's officers, employees, agents, and subCONSULTANTs are entitled for performance of any work under this Agreement. Neither CONSULTANT nor CONSULTANT's officers, employees, agents, and subCONSULTANTs are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any workers' compensation insurance on behalf of CONSULTANT. 16.3 Indemnification for Employee Payments. CONSULTANT agrees to defend and indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make on behalf of (1) CONSULTANT, (2) any employee of CONSULTANT, or (3) any employee of CONSULTANT construed to be an employee of the CITY, for work performed under this Agreement. This is a continuing obligation that survives the termination of this Agreement. Standard Agreement Page 5 of 11 Revised May 2019 CENTRICITY GIS City of National City and 17. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every -nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed .by the CONSULTANT under this Agreement. 18. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout -the term of this Agreement, the following -insurance policies: A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name -the -CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONSULTANT has no employees subject to the California Workers' Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If -required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be: Standard Agreement Page 6 of 11 Revised May 2019 CENTRICITY GIS City of National City and City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal fmancial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent List of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient- proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all insurance policies required by this Section 18 in full force and effect at all times during the term of this Agreement, the CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured -retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance requirements of this Section 18, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. K. If the CONSULTANT maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher limits -(or both) maintained by the CONSULTANT. Any available •insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 19. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, -whether by fmal judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of -attorney's fees incurred by the prevailing party. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon.60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in Standard Agreement Page 7 of 11 Revised May 20I9 CENTRICITY GIS City of National City and connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Ron Williams IT Manager CMO City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONSULTANT: Brandon Wright CEO Centricity GIS 10659 N Sahalee St Cedar Hills, UT 84062 Standard Agreement Page 8 of 11 Revised May 2019 CENTRICITY GIS City of National City and Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a fmancial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 22 by the CONSULTANT. 23. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, 1720.4, and 1771. CONSULTANT is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 24. ADMINISTRATIVE PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or Standard Agreement Page 9 of 11 Revised May 2019 CENTRICITY GIS City of National City and provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Assignment & Assumption of Rights. CONSULTANT shall not assign this Agreement, in whole or in part, to any other party without first obtaining the written consent of CITY. H. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. I. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The venue for any legal action arising under this Agreement shall be in either state or federal court in the County of San Diego, State of California. J. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. K. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either -party hereto, or by or -to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. L. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. M. SubCONSULTANTs or SubCONSULTANTs. The 'CTI'Y is engaging the services of the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any portion of the work, unless such subcontracting was part of the original -proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subCONSULTANT(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 18 and the indemnification and hold harmless provision of Section 15 of this Agreement. / N. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such-party's counsel and -advisors have reviewed this Agreement, (v) each party -has -agreed -to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of .this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above -written. Standard Agreement Page 10 of 11 Revised May-20I9 CENTRICITY GIS City of National City and CITY OF NATIONAL CITY By: Alejansra otelo Solis, Mayor APPROVED AS TO FORM: B Morris -Jon CENTRICITY GIS (Corporation — signatures of two corporate officers required) - (Partnership or Sole proprietorship — one signature) By: B (Na CC( tAAD kc4— (Print) Vre5kciPtA (Title) (Print)Lyctta \1\f‘34 V\eft- W-esiLA Cho (Title) Standard Agreement Page 11 of 11 Revised May 20 i9 CENTRICITY GIS City or National City and \ I • i .c Centricity GIS ASSET MANAGEMENT SERVICES CONTACT: Brandon Wright 801-376-8160 bwright@centricitygis.com PROPOSAL Cityworks PLL Implementation Services Prepared for: National City CA Attention: Ron Williams 1243 National City Boulevard National City, CA 91950-4301 August 3, 2020 Gtyworks' Partner Network R Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Table of Contents Table of Contents 2 Cover Pages/Executive Summary 4 Approach and Methodology 5 Firm Description & Project Organization 12 Qualifications and Past Performance 14 Project Implementation Schedule 17 Fee/Cost Proposal 18 Page 12 Cityworks4 A TRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 About Centricity GIS - Introduction Centricity GIS, LLC is a GIS Consulting company offering implementation, data, and application development services. Our founder, Brandon Wright, has 15 years of experience in GIS, Asset Management, and systems integration. All of our technical staff have at least 5 years of expertise in their discipline. In addition to providing services for specific projects, we are also able to augment an agency's staff by providing resources such as programmers, analysts, and technicians on site. Centricity GIS is a Cityworks Business Partner specializing in CMMS and GIS services for public agencies such as Cities, Counties, and Water Agencies. As a partner, we specialize in the implementation of Cityworks and ESRI technologies. From out of the box using Esri's ArcGIS for Local Government solutions to custom PLL implementations, we can help agencies realize their return on investment as quickly as possible. We are located in Cedar Hills, Utah, about 30 minutes from Cityworks headquarters. Page 13 Experience. Centricity GIS is a full -service, multidisciplinary asset management and permitting system consulting firm. We provide consulting services to municipal governments and private and public utilities. Our project team will use tried and true implementation strategies that focus on your business processes and workflows, system requirements and training. Centricity GIS has performed over 50 unique Cityworks implementations over nearly 17 years in the Asset Management and Permitting Industry. The flexibility and power of the Cityworks platform correlates with our extensive knowledge in system design and implementation. Our business process knowledge in permitting allows us to be efficient and effective during all of the phases of implementation. Centricity GIS has in house developers that focus on core Cityworks integrations and development tools. We have a history of integrating with Cityworks for many types of systems including: • Customer Account Information • Financial Systems • Utility Billing • SCADA • AVL • Citizen Reporting C it works A TRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Cover Pages/Executive Summary August 3,2020 Subject: Cityworks PLL Implementation National City: This proposal is for providing implementation services for the Cityworks PLL solution. The Cityworks solution is wholly unique because it is the only system that completely leverages your GIS parcel records throughout your work process. In other words, we will use your map data as the system of record, rather than try to sync your GIS records with your permit database. Centricity GIS is a Cityworks Business Partner and is based in Cedar Hills, Utah. I previously worked for Cityworks and have over 17 years of experience in completing Cityworks implementation projects. The projects that have been identified can be implemented separately to meet the City's needs. Centricity GIS is prepared to start any project upon notice to proceed. This proposal includes the following services: • Workflow Review Meetings (Onsite) • Initial Cityworks Database Configuration o Workflows for Building and Code Enforcement o Crystal Reports o Contractors • Review of Configured Database (Onsite) • Admin User Training (Onsite) • End User Training (Onsite) • Rollout Support • Data Migration from CDP, Progressive Solutions into Cityworks • PLL Portal for Cityworks • Eden Integration • HDL Licensing Integration Hourly rates for Centricity GIS (Ad -Hoc) are $150/hour, billed monthly on the 1st business day following month end. We are very excited about this opportunity. I am the direct contact for this proposal, and I will personally oversee all services provided under this proposal. Please let me know if you have any questions or concerns regarding this proposal. Sincerely, Brandon Wright Founder I President Page 14 City works A TRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 801-376-8160 Approach and Methodology A. INTRODUCTION This scope of work identifies the tasks required for the successful improvement of the City's current Cityworks implementation. Centricity GIS understands that the following requirements have been identified by the City, and will be included in implementation: • Workflow Review Meetings (Onsite) • Initial Cityworks Database Configuration o Workflows for Building and Code Enforcement o Crystal Reports o Contractors • Review of Configured Database (Onsite) • Admin User Training (Onsite) • End User Training (Onsite) • Rollout Support • Data Migration from CDP, Progressive Solutions into Cityworks • PLL Portal for Cityworks • Eden Integration • HDL Licensing Integration • Ad -Hoc Support Page 15 C1tyworksI. A TRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 The following tasks are included in this scope of work: TASK 1: WORKFLOW REVIEW MEETING (ONSITE - 3 DAYS) Meet with City staff to review workflows that will be created and configured in the Cityworks PLL Application Tasks: 1. Meet with City staff to review and understand the City workflows for PLL 2. Get documentation from City that will provide the basis for the PLL configuration. a. Print Documents b. Reports c. Diagrams d. Etc Deliverable Milestones: a. Meeting Notes TASK 2: INITIAL CITYWORKS DATABASE CONFIGURATION Configuration of PLL workflows into Cityworks. Tasks: 1. Cityworks Database Configuration 2. Workflows a. Building b. Code Enforcement/Code Compliance c. Etc. 3. Reports 4. Inbox/Dashboards 5. GIS Integration 6. Field Module Setup Deliverable Milestones: a. Configured Database Page J 6 Cityworksd A TRIMBLE COMPANY st Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 3: REVIEW OF CONFIGURED DATABASE (ONSITE 1 DAY) Meet with City staff to review workflows and Cityworks setup that has been configured. Tasks: 1. Database Review 2. Workflow changes and configuration changes as needed Deliverable Milestones: a. Meeting Notes b. Configuration changes TASK 4: ADMIN TRAINING (ONSITE — 2 DAYS) Centricity GIS will provide onsite training for the primary, or "Administrator" users of Cityworks. The City will provide the training facility and computers necessary for staff use. Following the training of Administrator users, Centricity GIS will conduct a "Train - the -Trainer" style session with key department staff. The purpose of this training is to provide knowledge and steps necessary to train all other field personnel who will use the system. Training will occur over 2 days Deliverable Milestones: Page 1 7 a. Admin and User Training completed b. Copy of training material used in training session delivered in digital format (PDF) C it works Y A TRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 5: END USER TRAINING (ONSITE - 4 DAYS) Centricity GIS will provide onsite training for the primary, or "End Users" of Cityworks. The City will provide the training facility and computers necessary for staff use. The purpose of this training is to provide knowledge and steps necessary to train all other field personnel who will use the system. Training will occur over 4 days Deliverable Milestones: a. User Training completed b. Copy of training material used in training session delivered in digital format (PDF) c. Go -live TASK 6: ROLLOUT SUPPORT (ONSITE - 2 DAYS) After the configuration, installation and training phases have concluded, we will provide Onsite rollout support. 1. Determine with department manager/champion what data/inboxes need to be displayed. 2. Build Dashboards — Build end user and management inboxes/dashboards 3. Cityworks Reconfiguration that needs completed based on Work Flow Meetings and Admin training. 4. Configuration of Mobile Apps Deliverable Milestones: a. Onsite Roll Out Support Page 18 Cityworks A TRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 7: DATA MIGRATION FROM CDP, PROGRESSIVE SOLUTIONS After the configuration, installation phases have concluded, we will provide data migration services to migrate data from CDP, Progressive Solutions into Cityworks PLL. 1. Map CDP, Progressive Solutions data points to Cityworks PLL Case Types 2; Migrate CDP, Progressive Solutions data into Cityworks PLL 3. Test and Verify Data Migration results Deliverable Milestones: a. Data Migration Complete TASK 8: PLL PORTAL SETUP After the configuration, installation and training phases have concluded, we will setup PLL Public Access Portal for Cityworks PLL. 1. Setup of PLL Public Access Portal 2; Testing Deliverable Milestones: a. PLL Portal Setup Page 19 Cityworks A TRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 9: EDEN INTEGRATION Eden Discovery and Integration for Cityworks PLL. Develop an integration to connect Eden to Cityworks. 1. Discovery - Determine what is needed and required for Eden integration for Cityworks PLL. 2. Develop integration for Eden and Cityworks from the requirements discovered during discovery. Deliverable Milestones: a. Integration for Eden and Cityworks TASK 10: HDL BUSINESS LICENSING INTEGRATIONN HDL Licensing Discovery and Integration for Cityworks PLL. Develop an integration to connect to connect the HDL Licensing information into Cityworks to tie Contractor licenses into Cityworks PLL. 1. Discovery - Determine what is needed and required for HDL integration for Cityworks PLL. 2. Develop integration for HDL Licensing and Cityworks from the requirements discovered during discovery. Deliverable Milestones: Page 110 a. Integration for HDL Licensing and Cityworks Cityworks . ATRIMBLE COMPANY R Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 11: AD -HOC SUPPORT After the configuration, installation and training phases have concluded, we will provide troubleshooting and support services. Used as needed up to 80 hours. 1. Determine with department manager/champion what data/inboxes need to be displayed. 2. Build Inboxes — Build end user and management inboxes 3. Cityworks Reconfiguration that needs completed based on Work Flow Meetings and Admin training. 4. Configuration of Mobile Apps (if applicable licenses from Cityworks apply) 5. Crystal Report Development 6. Dashboards and KPI's Deliverable Milestones: a. Support as needed at negotiate rate Page l 11 Cityworksh° A TRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Firm Description & Project Organization Centricity GIS, LLC is a multi -service organization providing specialized services in Field Asset Surveying, Geographic Information Systems (GIS) and application software services. CENTRICITY GIS provides professional services including consulting, training, staffing and technical support. We continue to set the standard for high quality GIS Centric and Cityworks implementation projects, especially in utility industry for Water, Sewer, Storm, Gas and Electric backed by staff with a wide range of industry and technical experience having over 15 years of experience in GIS and 25 years in Cityworks implementation. CENTRICITY GIS is a Dun & Bradstreet verified business (DUNS 08-085-9425). Partners: - Cityworks Business Partner Network - ESRI Silver Partner Cityworks. P.Irtncr Network esri Partner Network Silver Page 1 12 VERIFIED' Cityworks ATRIMBLE COMPANY 0 -4S Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Management Mr. Brandon Wright, founder of Centricity GIS, LLC, graduated with a B.S. degree in Business Information Systems from the University of Colorado, USA. He has over 16 years of professional experience in Cityworks and GIS within the Asset Management industry and has successfully completed over 50 Cityworks related projects. Most of his project experience is in implementing Cityworks systems with government agencies throughout United States. His core competency is in implementing Cityworks Asset Management solutions for government agencies (Water, Wastewater, Parks & Rec, etc). Mr. Wright manages the strategic planning, business development and company operations for CENTRICITY GIS. He also serves as client liaison officer on all the projects by overseeing scope, schedule, budget and time frame. Specialties: Asset Management, Data Conversion, and Project Implementation. PROJECT MANAGEMENT APPROACH: The CENTRICITY GIS President and Project Manager will attend progress meetings with the City team to provide status updates for on -going tasks. CENTRICITY GIS will also submit monthly progress reports and invoices, accompanied with a detailed delivery report. Deliverables • Monthly progress report • Monthly invoice with detailed delivery report Software Skills GIS Software: ArcGIS Desktop, ArcGIS Online, ArcGIS Server, ArcGIS Pro Asset Management Software: Cityworks PLL and AMS Databases: Access, SQL Server, Oracle, Geodatabase Reporting Tools: Crystal Reports, SQL Server Reporting Services Page 113 Cityworks ATRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Qualifications and Past Performance The following table shows the combined project experience of our team. • Centricity GIS Reference Sites Moses Lake, WA J J J J J West Valley City, UT J J Park City, UT J ! J Herriman, UT J Saratoga Springs, UT J Rancho Palos Verdes, CA J Las Gallinas Valley Sanitary District, CA J J J Redlands, CA J Cook County, IL DDOT, Washington, DC Apex, NC J J J J Houston, TX J J Ruidoso, NM Page 14 J J J ! J C it works A TRIMBLE COMPANY • Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 EDUCATION Bachelor of Science Degree, Business Information Systems, University of Colorado Page i 15 Brandon Wright Founder/Project Oversight Mr. Wright has over 10 years of experience providing Asset Management and GIS services to public agencies. Mr. Wright has been responsible for directing asset management projects and addressing logistical and technical concerns. Prior to working at Centricity GIS, Mr. Wright worked Cityworks for 10 years. Services include database development/administration and maintenance, map creation, needs assessment, implementation and integration. Integration services include integrating GIS databases (SQL Server or Oracle) with other systems such as Asset Management Systems, Customer Billing, Document Management and Work Orders. He also provides system training, and general IT consulting services. Summary of Skills • Expertise using ESRI's ArcGIS software products, ArcGIS Desktop 10.x, ArcGIS Server, ArcGIS Online • Experience in administration of Cityworks AMS & PLL • Cityworks PLL Administration Training • Expertise in Mapping, GIS Data Modeling, Systems Integration, Needs Assessments • Over 10 years of Project Management experience • Database experience with SQL Server, Oracle, and Microsoft Access Representative Projects • Moses Lake, Washington, Cityworks and PLL Implementation • Rancho Palos Verdes, Cityworks Implementation • Vista Irrigation District, Cityworks Implementation • San Mateo, Cityworks Implementation • Cook County, IL, Cityworks and PLL Implementation • Saratoga Spring, UT, Cityworks and PLL Implementation • Houston, TX, Cityworks Implementation/Expansion • DDOT (Washington, D.C.), Cityworks Implementation/Expansion • Columbia, SC, Cityworks Implementation/Expansion • Lafayette, LA, Cityworks Implementation • El Paso, TX, Cityworks Implementation/Expansion • Apex, NC, Cityworks Implementation or A TRIMBLE' COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 EDUCATION MA Degree, Public Administration, University of North Carolina — Chapel Hill BA Degree, Political Science, Brigham Young University - Idaho Daniel Widenhouse Product/Project Manager Mr. Widenhouse has over 7 years of experience providing Asset Management and GIS services to public agencies. Mr. Widenhouse has been responsible for overseeing and directing asset management and permitting projects. Prior to working at Centricity GIS, Mr. Widenhouse has worked for several public agencies including City of Saratoga Springs, UT and Rexburg, ID and administered their PLL and AMS systems. His experience includes PLL and AMS Administration, Cityworks Suite of products. Database development/administration and maintenance, map creation, needs assessment, implementation and integration. Project Management skills. Document Management and Work Orders. He also provides system training, and general IT consulting services. Summary of Skills • Expertise using ESRI's ArcGIS software products, ArcGIS Desktop 10.x, ArcGIS Server, ArcGIS Online • Experience in administration of Cityworks AMS & PLL • Cityworks PLL Administration • Database experience with SQL Server, Oracle, and Microsoft Access Representative Projects • Saratoga Spring, UT, Cityworks and PLL Implementation o Implemented Cityworks PLL across Building, Planning, Capital Facilities, and Engineering departments. Built over 150 workflows, 70 case template types, and over 400 task types. o Implemented Cityworks AMS across Water, Sewer, Streets, and Parks departments. o Trained users on Office, Fields, and Mobile modes. o Trained admin users in Designer and PLL Admin. o Developed over 50 Crystal Reports for analytics and reporting needs. o Integrated Cityworks with CitySourced • City of Redlands, CA , Cityworks and PLL Implementation o Created over 10 checklists for application review workflows in Cityworks PLL. o Wrote technical training materials for basic and admin users. • City of Moses Lake, WA , Cityworks and PLL Implementation o Wrote Crystal reports for reporting to supervisors. o Developed PLL workflows and case types for the City. Page 116 Cityw irk' ATREMflJ E COMPANY 9 Centricity/ GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Project Implementation Schedule The schedule to complete this project is below. We are prepared to begin work on this project upon your Authorization to Proceed and will coordinate with you, as required. Workflow Review Meetin • Initial Cit orks PLL Configuration Database Review Meeting Admin User Trainin • End User Training Rollout Su• •ort Data Migration PLL Portal Setu • Eden Integration for PLL HDL Licensing In•te•ration for PLL Post -Installation Su • •ort Ad -Hoc Hours as needed 80 Hrs Notes: Task 11 will start once all deliverables are accepted under the scope of work and will continue until all hours are used. • Final Schedule will be determined based on optional tasks selected. Page 117 or ATRIMBLE COMPANY Centricity GIS ASSET MANAGEMENT SERVICES EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Fee/Cost Proposal n , Desc"ri..tion Total Cost' 1' Workflow Review Meetings 13 Days Onsite) . > ° . ` $: • 7,500 Workflow Meetings Meeting Notes 2 Initial Cityworks Database Configuration (Remote) $ 50,000 All groups as outlines in details section 3 , Database Review (1 Day Onsite). �" �$:.' :2,500m Meeting Notes and Action Items 4 Admin User Training (2 Days Onsite) $ 5,000 Onsite Administrator Training for City Admins 5 End User Training (3 Days Onsite) $ 7,500 Onsite End User Training for City Users 6 Rollout Support (2 Days Onsite) $ 5,000 Onsite Support for End Users when system goes live 7 Data Migration $ 10,000 Map and Transfer Data from CDP, Progressive Solutions into Cityworks 8 PLL Portal Setup $`'`5,000`, Setup PLL Public Access Portal for Cityworks 9 Eden Integration for Cityworks $ 15,000 Integrate Eden into Cityworks 10 HDL Licensing ;Integration �for'.Cityinrorks a �: -:. �.�`� $° 15,000'; HDL integration for Cityworks PLL Total Training and Onsite Visits (Core Implementation) : $ 122,500 11 *Ad -Hoc Support'(up to 80 hours) (Used`as• needed) $ 12000 Configuration Changes Admin Support Dashboards/KPI's Mobile App Configuration Any other Ad -Hoc Support that may be needed Crystal Report Development Billed Time and Material as needed at $150/hr (Up to 80 Hrs) Page 118 Cityworks A TRIMBLE COMPANY RESOLUTION NO. 2020 - 189 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING THE BID PROCESS PURSUANT TO SECTION 2.60.220(D) OF THE NATIONAL CITY MUNICIPAL CODE AUTHORIZING THE MAYOR TO EXECUTE AN EIGHTEEN MONTH AGREEMENT WITH CENTRICITY GIS IN THE TOTAL NOT -TO -EXCEED AMOUNT OF $134,500.00 TO IMPLEMENT CITYWORKS PERMITTING, LICENSING AND LAND (PLL) AND ASSET MANAGEMENT SYSTEM (AMS) SOFTWARE PLATFORM WHEREAS, the City of National ("City") is proposing to replace the Community Development Partner ("CDP") permitting and land management software with Cityworks Permitting, Licensing, and Land ('PLL") and Asset Management System ("AMS") software platform utilizing Centricity GIS; and WHEREAS, Centricity GIS is a Cityworks implementation and integration services provider, specializing in implementation and integration of the Cityworks PLL and AMS software platforms; and WHEREAS, the proposed implementation and integration scope of work includes business process workflow creation, system configuration, data migration, third -party application integration, web portal configuration, training, rollout and Ad -Hoc support; and WHEREAS, the implementation proposal as presented is competitive and cost effective; and WHEREAS, City staff recommends executing an eighteen month Agreement with Centricity GIS for the total not -to -exceed amount of $134,500.00 to implement Cityworks Permitting, Licensing and Land ("PLL") and Asset Management System ("AMS") software platform as it is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City does find that based on City staff recommendation that it is in the best interest of the City to waive the bid process pursuant to section 2.60.220(d) of the National City Municipal Code and hereby authorizes the Mayor to execute an eighteen month Agreement with Centricity GIS for the total not -to -exceed amount of $134,500.00 to implement Cityworks Permitting, Licensing and Land ("PLL") and Asset Management System ("AMS") software platform. PASSED and ADOPTED this 6th day of October, 0 Alejandra Sotelo Solis, Mayor ATTEST: fl Michael R. Dalla, City Clerk . Morris -Jones, City Passed and adopted by the Council of the City of National City, California, on October 6, 2020 by the following vote, to -wit: Ayes: Councilmembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS BY: Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2020-189 of the City of National City, California, passed and adopted by the Council of said City on October 6, 2020. II City Clerk of the City of tonal City, California By: Deputy CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 6, 2020 AGENDA ITEM NO. 15 ITEM TITLE Resolution of the City Council of the City of National City waiving the bid process pursuant to section 2.60.220(d) of the National City Municipal Code authorizing the Mayor to execute an eighteen month agreement with Centricity GIS in the total not -to -exceed amount of $134,500.00 to implement Cityworks Permitting, Licensing and Land (PLL) and Asset Management System (AMS) software platform. PREPARED BY Ron Williams DEPARTMENT: City Nvanager's Office PHONE' 619-336-4373 APPROVED BY: EXPLANATION The City of National is proposing to replace the Community Development Partner (CDP) permitting and land management software with Cityworks Permitting, Licensing, and Land (PLL) and Asset Management System (AMS) software platform utilizing Centricity GIS. Centricity GIS is a Cityworks implementation and integration services provider, specializing in implementation and integration of the Cityworks PLL and AMS software platforms. The proposed implementation and integration scope of work includes business process workflow creation, system configuration, data migration, third -party application integration, web portal configuration, training, rollout and Ad -Hoc support. The implementation proposal as presented is competitive and cost effective. As time is of the essence, it is in the best interest of the City to begin the implementation process as soon as possible. FINANCIAL STATEMENT APPROVED: c� Finance ACCOUNT NO. APPROVED: IT Project cost ($134,500) is budgeted in account 629-403-082-299-0000. ENVIRONMENTAL REVIEW: This project is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Staff recommends City Council waive the formal bidding requirements as allowed in section 2.60.220(d) of the Municipal Code, and award the contract to Centrticity GIS. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Attachment 1: Background Attachment 3: National City Contract Attachment 1 National City Permitting, Licensing and Land / Asset Management System Background ' The City of National City executed a contract on July 6, 2010 with Govpartner to implement Community Development Partner (CDP) permitting, licensing and land management software system. This system provides a central software platform for the community development and engineering departments to issue permits, schedule inspections, regulate zoning, and manage code enforcement cases. In 2013, Cartegraph Systems Inc., a leading asset management company, acquired Govpartner to add CDP's permitting and land management capabilities to its application portfolio. Cartegraph has since changed course and discontinued further development or enhancement of the CDP software application. This presented the City with a daunting obstacle to expanding its permitting, licensing and land management application platform to include an integrated asset management system component. As the emerging need for an asset management system continued to grow within the engineering and public works department, staff developed a plan. The asset management system needed to provide the following: • ability to create and manage work orders • track and maintain assets (manholes, sewer mains, irrigation components, trees, facilities, heavy equipment, etc...) • track resources required to fulfill work order requests After careful consideration and analysis of various asset management systems, the City of National City entered into an agreement with Azteca Systems, LLC on September 15, 2019 to implement Cityworks Asset Management System (AMS). The Cityworks Asset Management System is GIS-centric which means the application is based on Geographic Information Systems (GIS) mapping technology where asset and work order data are tracked via maps accessible from desktop computers in the office and mobile devices in the field. The City of National City's application portfolio included the required GIS platform (ESRI ArcGIS) upon which GIS- centric applications are based. Staff's desire to respond more effectively and efficiently to the public's needs elevated the priority of asset management system Integration with a permitting, licensing, and land management software system. Although the CDP permitting, licensing and land management application is currently in use, it is incompatible with Cityworks AMS. It is also at end -of -life which means the vendor will discontinue software support in the near future. Staff recognized the urgent need to replace the CDP permitting and land management software application and developed a plan to address the following needs: • high compatibility with Cityworks AMS 1 • cost effectiveness • ability to increase Cityworks AMS licensing and support • ability to begin implementation immediately and complete within twelve months After careful consideration and analysis, staff concluded that executing a contract with Centricity GIS to implement and integrate Cityworks Permitting, Licensing and Land and Asset Management Software is in the best interest of the City for the following reasons:. • Centricity GIS, a Cityworks implementation and integration services business partner, specializes in implementing and integrating the Cityworks PLL and AMS software platforms. • The proposed implementation proposal as presented is competitive and cost effective • Centricity GIS could begin implementation immediately, as time is of the essence. Costs The following costs are proposed by Centricity GIS for Cityworks PLL / AMS implementation and integration services. Services Total Workflow Review $7,500 Database Configuration $50,000 Database Review $2,500 Admin User Training $5,000 End User Training $7,500 Rollout Support $5,000 Data Migration $10,000 PLL Portal Setup $5,000 Eden Integration $15,000 HDL Licensing Integration $15,000 Ad -hoc Support $12,000 $1 4 500 Staff Recommendation Staff recommends City Council waive the formal bidding requirements as allowed in section 2.60.220(d) of the Municipal Code, and award the contract to Centricity GIS to implement and integrate Cityworks PLL / AMS software platform. 2 Attachment 2 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND CENTRICITY GIS THIS AGREEMENT is entered into on this 6th day of October, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and CENTRICITY GIS, a corporation (the "CONSULTANT"). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide Cityworks Permitting, Licensing and Land (PLL) and Asset Management (AMS) Software implementation and integration services. WHEREAS, the CITY has determined that the CONSULTANT is a GIS Software Integrator and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT to provide Cityworks PLL and AMS software implementation and integration services, and the CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on October 6, 2020 The duration of this Agreement is for the period of October 6, 2020 through April 5, 2022. Completion dates or time durations for specific portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to three one-year extensions. Any extension of this Agreement must be approved in writing by the City Manager. 3. SCOPE OF SERVICES. The CONSULTANT will provide Cityworks PLL and AMS software implementation and integration services as set forth in the attached Exhibit "A". The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings specified in Exhibit "A" to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Ron Williams hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Brandon Wright thereby is designated as the Project Director for the CONSULTANT. 5. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $134,500.00. The compensation for the CONSULTANT'S work shall not exceed the rates set forth in Exhibit "A". Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this project, whether paper or electronic, shall: (1) be free from defects; (2) become the property of the CITY for use with respect to this project; and (3) shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S written work product for the CITY'S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from. liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY Standard Agreement Page 2 of 11 City of National City and Revised May 2019 CENTRICITY GIS should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONSULTANT. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement, nor any interest herein, may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as set forth in this Agreement. The CONSULTANT, or the CONSULTANT'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY. The CONSULTANT and its agents, servants, and employees are wholly independent from the CITY and CONSULTANT' S obligations to the CITY are solely prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. CONSULTANT must promptly produce a copy of any such license, permit, or approval to CITY upon request. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. Standard Agreement Page 3 of 11 City of National City and Revised May 2019 CENTRICITY GIS B. Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, ythe CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -section will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY' S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non- discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. . Standard Agreement Page 4 of 11 Revised May 2019 CENTRICITY GIS City of National City and 15. INDEMNIFICATION AND HOLD HARMLESS. To the maximum extent provided by law, The CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. EMPLOYEE PAYMENTS AND INDEMNIFICATION. 16.1 PERS Eligibility Indemnification. If CONSULTANT's employee(s) providing services under this Agreement claims, or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS of the CITY, CONSULTANT shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. CONSULTANT'S employees providing service under this Agreement shall not: (1) qualify for any compensation and benefit under PERS; (2) be entitled to any benefits under PERS; (3) enroll in PERS as an employee of CITY; (4) receive any employer contributions paid by CITY for PERS benefits; or (5) be entitled to any other PERS-related benefit that would accrue to a CITY employee. CONSULTANT's employees hereby waive any claims to benefits or compensation described in this Section 16. This Section 16 applies to CONSULTANT notwithstanding any other agency, state or federal policy, rule, regulation; law or ordinance to the contrary. 16.2 Limitation of CITY Liability. The payment made to CONSULTANT under this Agreement shall be the full and complete compensation to which CONSULTANT and CONSULTANT's officers, employees, agents, and subCONSULTANTs are entitled for performance of any work under this Agreement. Neither CONSULTANT nor CONSULTANT's officers, employees, agents, and subCONSULTANTs are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any workers' compensation insurance on behalf of CONSULTANT. 16.3 Indemnification for Employee Payments. CONSULTANT agrees to defend and indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make on behalf of (1) CONSULTANT, (2) any employee of CONSULTANT, or (3) any employee of CONSULTANT construed to be an employee of the CITY, for work performed under this Agreement. This is a continuing obligation that survives the termination of this Agreement. Standard Agreement Page 5 of 11 • Revised May 2019 CENTRICITY GIS City of National City and 17. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 18. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles. The policy shallname the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONSULTANT has no employees subject to the California Workers' Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be: . Standard Agreement Page 6 of 11 City of National City and Revised May 2019 CENTRICITY GIS City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent List of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all insurance policies required by this Section 18 in full force and effect at all times during the term of this Agreement, the CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance requirements of this Section 18, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. K. If the CONSULTANT maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher limits (or both) maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 19. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in Standard Agreement Page 7 of 11 City of National City and Revised May 2019 CENTRICITY GIS connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Ron Williams IT Manager CMO City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONSULTANT: Brandon Wright CEO Centricity GIS 10659 N Sahalee St Cedar Hills, UT 84062 Standard Agreement Page 8 of 11 City of National City and Revised May 2019 CENTRICITY GIS Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 22 by the CONSULTANT. 23. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, 1720.4, and 1771. CONSULTANT is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 24. ADMINISTRATIVE PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or Standard Agreement Page 9 of 11 City of National City and Revised May 2019 CENTRICITY GIS provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Assignment & Assumption of Rights. CONSULTANT shall not assign this Agreement, in whole or in part, to any other party without first obtaining the written consent of CITY. H. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. I. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The venue for any legal action arising under this Agreement shall be in either state or federal court in the County of San Diego, State of California. J. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. K. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. L. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. M. SubCONSULTANTs or SubCONSULTANTs. The CITY is engaging the services of the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subCONSULTANT(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 18 and the indemnification and hold harmless provision of Section 15 of this Agreement. / N. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such parry's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. • Standard Agreement Page 10 of 11 City of National City and Revised May 2019 CENTRICITY GIS CITY OF NATIONAL CITY By: Alejandra Sotelo Solis, Mayor APPROVED AS TO FORM: By: Angil P. Morris -Jones Standard Agreement CENTRICITY GIS (Corporation — signatures of two corporate officers required) (Partnership or Sole proprietorship — one signature) Page 11 of 11 Brandon Wright (Print) President (Title) Lydia Wright (Print) Vice President/CMO (Title) City of National City and Revised May 2019 CENTRICITY GIS Centricity GIS ASSET MANAGEMENT SERVICES CONTACT: Brandon Wright 801-376-8160 bwright©centricitygis.com PROPOSAL Cityworks PLL Implementation Services Prepared for: National City CA Attention: Ron Williams 1243 National City Boulevard National City, CA 91950-4301 August 3, 2020 Cityworks e Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Table of Contents Table of Contents 2 Cover Pages/Executive Summary 4 Approach and Methodology 5 Firm Description & Project Organization 12 Qualifications and Past Performance 14 Project Implementation Schedule 17 Fee/Cost Proposal 18 Page 1 2 Cityworks v Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 About Centricity GIS Introduction Centricity GIS, LLC is a GIS Consulting company offering implementation, data, and application development services. Our founder, Brandon Wright, has 15 years of experience in GIS, Asset Management, and systems integration. All of our technical staff have at least 5 years of expertise in their discipline. In addition to providing services for specific projects, we are also able to augment an agency's staff by providing resources such as programmers, analysts, and technicians on site. Centricity GIS is a Cityworks Business Partner specializing in CMMS and GIS services for public agencies such as Cities, Counties, and Water Agencies. As a partner, we specialize in the implementation of Cityworks and ESRI technologies. From out of the box using Esri's ArcGIS for Local Government solutions to custom PLL implementations, we can help agencies realize their return on investment as quickly as possible. We are located in Cedar Hills, Utah, about 30 minutes from Cityworks headquarters. • • 9 Coonry • Page 3 Experience. Centricity GIS is a full -service, multidisciplinary asset management and permitting system consulting firm. We provide consulting services to municipal governments and private and public utilities. Our project team will use tried and true implementation strategies that focus on your business processes and workflows, system requirements and training. Centricity GIS has performed over 50 unique Cityworks implementations over nearly 17 years in the Asset Management and Permitting Industry. The flexibility and power of the Cityworks platform correlates with our extensive knowledge in system design and implementation. Our business process knowledge in permitting allows us to be efficient and effective during all of the phases of implementation. Centricity GIS has in house developers that focus on core Cityworks integrations and development tools. We have a history of integrating with Cityworks for many types of systems including: • Customer Account Information • Financial Systems • Utility Billing • SCADA • AVL • Citizen Reporting Cityworks A TRIMBLE COMPANY V Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Cover Pages/Executive Summary August 3, 2020 Subject: Cityworks PLL Implementation National City: This proposal is for providing implementation services for the Cityworks PLL solution. The Cityworks solution is wholly unique because it is the only system that completely leverages your GIS parcel records throughout your work process. In other words, we will use your map data as the system of record, rather than try to sync your GIS records with your permit database. Centricity GIS is a Cityworks Business Partner and is based in Cedar Hills, Utah. I previously worked for Cityworks and have over 17 years of experience in completing Cityworks implementation projects. The projects that have been identified can be implemented separately to meet the City's needs. Centricity GIS is prepared to start any project upon notice to proceed. This proposal includes the following services: • Workflow Review Meetings (Onsite) • Initial Cityworks Database Configuration o Workflows for Building and Code Enforcement o Crystal Reports o Contractors • Review of Configured Database (Onsite) • Admin User Training (Onsite) • End User Training (Onsite) • Rollout Support • Data Migration from CDP, Progressive Solutions into Cityworks • PLL Portal for Cityworks • Eden Integration • HDL Licensing Integration Hourly rates for Centricity GIS (Ad -Hoc) are $150/hour, billed monthly on the 1st business day following month end. We are very excited about this opportunity. I am the direct contact for this proposal, and I will personally oversee all services provided under this proposal. Please let me know if you have any questions or concerns regarding this proposal. Sincerely. Brandon Wright Founder I President Page 14 Cityworks ii,M8t r COMPANY Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 801-376-8160 Approach and Methodology A. INTRODUCTION This scope of work identifies the tasks required for the successful improvement of the City's current Cityworks implementation. Centricity GIS understands that the following requirements have been identified by the City, and will be included in implementation: • Workflow Review Meetings (Onsite) • Initial Cityworks Database Configuration o Workflows for Building and Code Enforcement o Crystal Reports o Contractors • Review of Configured Database (Onsite) • Admin User Training (Onsite) • End User Training (Onsite) • Rollout Support • Data Migration from CDP, Progressive Solutions into Cityworks • PLL Portal for Cityworks • Eden Integration • HDL Licensing Integration • Ad -Hoc Support Page 15 Cityworks Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 The following tasks are included in this scope of work: TASK 1: WORKFLOW REVIEW MEETING (ONSITE - 3 DAYS) Meet with City staff to review workflows that will be created and configured in the Cityworks PLL Application Tasks: 1. Meet with City staff to review and understand the City workflows for PLL 2. Get documentation from City that will provide the basis for the PLL configuration. a. Print Documents b. Reports c. Diagrams d. Etc Deliverable Milestones a. Meeting Notes TASK 2: INITIAL CITYWORKS DATABASE CONFIGURATION Configuration of PLL workflows into Cityworks. Tasks: 1. Cityworks Database Configuration 2. Workflows a. Building b. Code Enforcement/Code Compliance c. Etc. 3. Reports 4. Inbox/Dashboards 5. GIS Integration 6. Field Module Setup Deliverable Milestones: a. Configured Database Page 16 Cityworks A TRIMBLE COMPANY Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 3: REVIEW OF CONFIGURED DATABASE (ONSITE 1 DAY) Meet with City staff to review workflows and Cityworks setup that has been configured. Tasks: 1. Database Review 2. Workflow changes and configuration changes as needed Deliverable Milestones: a. Meeting Notes b. Configuration changes TASK 4: ADMIN TRAINING (ONSITE — 2 DAYS) Centricity GIS will provide onsite training for the primary, or "Administrator" users of Cityworks. The City will provide the training facility and computers necessary for staff use. Following the training of Administrator users, Centricity GIS will conduct a "Train - the -Trainer" style session with key department staff. The purpose of this training is to provide knowledge and steps necessary to train all other field personnel who will use the system. Training will occur over 2 days Deliverable Milestones: Page 17 a. Admin and User Training completed b. Copy of training material used in training session delivered in digital format (PDF) Cityworks .� �Q A : k:Mi3lE COMPANY Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 5: END USER TRAINING (ONSITE — 4 DAYS Centricity GIS will provide onsite training for the primary, or "End Users" of Cityworks. The City will provide the training facility and computers necessary for staff use. The purpose of this training is to provide knowledge and steps necessary to train all other field personnel who will use the system. Training will occur over 4 days Deliverable Milestones: a. User Training completed b. Copy of training material used in training session delivered in digital format (PDF) c. Go -live TASK 6: ROLLOUT SUPPORT (ONSITE - 2 DAYS) After the configuration, installation and training phases have concluded, we will provide Onsite rollout support. 1. Determine with department manager/champion what data/inboxes need to be displayed. 2. Build Dashboards — Build end user and management inboxes/dashboards 3. Cityworks Reconfiguration that needs completed based on Work Flow Meetings and Admin training. 4. Configuration of Mobile Apps Page 18 Deliverable Milestones: a. Onsite Roll Out Support Cityworks V Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 7: DATA MIGRATION FROM CDP, PROGRESSIVE SOLUTIONS After the configuration, installation phases have concluded, we will provide data migration services to migrate data from CDP, Progressive Solutions into Cityworks PLL. 1. Map CDP, Progressive Solutions data points to Cityworks PLL Case Types 2. Migrate CDP, Progressive Solutions data into Cityworks PLL 3. Test and Verify Data Migration results Deliverable Milestones: a. Data Migration Complete TASK 8: PLL PORTAL SETUP After the configuration, installation and training phases have concluded, we will setup PLL Public Access Portal for Cityworks PLL. 1. Setup of PLL Public Access Portal 2. Testing Deliverable Milestones: a. PLL Portal Setup Page 19 Cityworks A T PAWL E COMPANY Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 9: EDEN INTEGRATION Eden Discovery and Integration for Cityworks PLL. Develop an integration to connect Eden to Cityworks. 1. Discovery - Determine what is needed and required for Eden integration for Cityworks PLL. 2. Develop integration for Eden and Cityworks from the requirements discovered during discovery. Deliverable Alilestones: a. Integration for Eden and Cityworks TASK 10: HDL BUSINESS LICENSING INTEGRATIONN HDL Licensing Discovery and Integration for Cityworks PLL. Develop an integration to connect to connect the HDL Licensing information into Cityworks to tie Contractor licenses into Cityworks PLL. 1. Discovery - Determine what is needed and required for HDL integration for Cityworks PLL. 2. Develop integration for HDL Licensing and Cityworks from the requirements discovered during discovery. Page 110 Deliverable Milestones: a. Integration for HDL Licensing and Cityworks Cityworks v Centricity GIS I' 4. EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 TASK 11: AD -HOC SUPPORT After the configuration, installation and training phases have concluded, we will provide troubleshooting and support services. Used as needed up to 80 hours. 1. Determine with department manager/champion what data/inboxes need to be displayed. 2. Build Inboxes — Build end user and management inboxes 3. Cityworks Reconfiguration that needs completed based on Work Flow Meetings and Admin training. 4. Configuration of Mobile Apps (if applicable licenses from Cityworks apply) 5. Crystal Report Development 6. Dashboards and KPI's Deliverable Milestones: a. Support as needed at negotiate rate Page 111 Cityworks Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Firm Description & Project Organization Centricity GIS, LLC is a multi -service organization providing specialized services in Field Asset Surveying, Geographic Information Systems (GIS) and application software services. CENTRICITY GIS provides professional services including consulting, training, staffing and technical support. We continue to set the standard for high quality GIS Centric and Cityworks implementation projects, especially in utility industry for Water, Sewer, Storm, Gas and Electric backed by staff with a wide range of industry and technical experience having over 15 years of experience in GIS and 25 years in Cityworks implementation. CENTRICITY GIS is a Dun & Bradstreet verified business (DUNS 08-085-9425). Partners: - Cityworks Business Partner Network - ESRI Silver Partner Cityworks esri Partner Network Silver Page j 12 �to�ei4r, o /e VERIFIED" Cityworks A TRIMBLE COMPANY Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Management Mr. Brandon Wright, founder of Centricity GIS, LLC, graduated with a B.S. degree in Business Information Systems from the University of Colorado, USA. He has over 16 years of professional experience in Cityworks and GIS within the Asset Management industry and has successfully completed over 50 Cityworks related projects. Most of his project experience is in implementing Cityworks systems with government agencies throughout United States. His core competency is in implementing Cityworks Asset Management solutions for government agencies (Water, Wastewater, Parks & Rec, etc). Mr. Wright manages the strategic planning, business development and company operations for CENTRICITY GIS. He also serves as client liaison officer on all the projects by overseeing scope, schedule, budget and time frame. Specialties: Asset Management, Data Conversion, and Project Implementation. PROJECT MANAGEMENT APPROACH: The CENTRICITY GIS President and Project Manager will attend progress meetings with the City team to provide status updates for on -going tasks. CENTRICITY GIS will also submit monthly progress reports and invoices, accompanied with a detailed delivery report. Deliverables • Monthly progress report • Monthly invoice with detailed delivery report Software Skills GIS Software: ArcGIS Desktop, ArcGIS Online, ArcGIS Server, ArcGIS Pro Asset Management Software: Cityworks PLL and AMS Databases: Access, SQL Server, Oracle, Geodatabase Reporting Tools: Crystal Reports, SQL Server Reporting Services Page 113 Cityworks Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Qualifications and Past Performance The following table shows the combined project experience of our team. • Centricity GIS Reference Sites Moses Lake, WA West Valley City, UT Park City, UT Herriman, UT Saratoga Springs, UT Rancho Palos Verdes, CA Las Gallinas Valley Sanitary District, CA Redlands, CA Cook County, IL DDOT, Washington, DC Apex, NC Houston, TX Ruidoso, NM Page 114 J J J ✓ trrtegratfons ✓ ✓ ✓ ✓ ✓ J J ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ J ✓ ✓ J J ✓ ✓ ✓ J ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ J ✓ ✓ ✓ ✓ 'f ✓ ✓ ✓ Cltyworks A TRW& E COMPANY Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 EDUCATION Bachelor of Science Degree. Business Information Systems, University of Colorado Page 115 Brandon Wright Founder/Project Oversight Mr. Wright has over 10 years of experience providing Asset Management and GIS services to public agencies. Mr. Wright has been responsible for directing asset management projects and addressing logistical and technical concerns. Prior to working at Centricity GIS. Mr. Wright worked Cityworks for 10 years. Services include database development/administration and maintenance, map creation, needs assessment. implementation and integration. Integration services include integrating GIS databases (SQL Server or Oracle) with other systems such as Asset Management Systems, Customer Billing, Document Management and Work Orders. He also provides system training, and general IT consulting services. Summary of Skills • Expertise using ESRI's ArcGIS software products, ArcGIS Desktop 10.x, ArcGIS Server, ArcGIS Online • Experience in administration of Cityworks AMS & PLL • Cityworks PLL Administration Training • Expertise in Mapping, GIS Data Modeling, Systems Integration, Needs Assessments • Over 10 years of Project Management experience • Database experience with SQL Server, Oracle, and Microsoft Access Representative Projects • Moses Lake, Washington. Cityworks and PLL Implementation • Rancho Palos Verdes, Cityworks Implementation • Vista Irrigation District, Cityworks Implementation • San Mateo, Cityworks Implementation • Cook County, IL, Cityworks and PLL Implementation • Saratoga Spring, UT, Cityworks and PLL Implementation • Houston, TX. Cityworks Implementation/Expansion • DDOT (Washington, D.C.), Cityworks Implementation/Expansion • Columbia, SC, Cityworks Implementation/Expansion • Lafayette, LA, Cityworks Implementation • El Paso, TX, Cityworks Implementation/Expansion • Apex, NC, Cityworks Implementation Cutyworks :° ATK4titti1L(OM'AN. V Centricity GIS i 41aIJ Mi P(R • EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 EDUCATION MA Degree, Public Administration, University of North Carolina — Chapel Hill BA Degree, Political Science, Brigham Young University - Idaho Page l 16 Daniel Widenhouse Product/Project Manager Mr. Widenhouse has over 7 years of experience providing Asset Management and GIS services to public agencies. Mr. Widenhouse has been responsible for overseeing and directing asset management and permitting projects. Prior to working at Centricity GIS, Mr. Widenhouse has worked for several public agencies including City of Saratoga Springs, UT and Rexburg, ID and administered their PLL and AMS systems. His experience includes PLL and AMS Administration, Cityworks Suite of products. Database development/administration and maintenance, map creation, needs assessment, implementation and integration. Project Management skills. Document Management and Work Orders. He also provides system training. and general IT consulting services. Summary of Skills • Expertise using ESRI's ArcGIS software products, ArcGIS Desktop 10.x, ArcGIS Server, ArcGIS Online • Experience in administration of Cityworks AMS & PLL • Cityworks PLL Administration • Database experience with SQL Server, Oracle, and Microsoft Access Representative Projects • Saratoga Spring, UT, Cityworks and PLL Implementation o Implemented Cityworks PLL across Building, Planning, Capital Facilities, and Engineering departments. Built over 150 workflows, 70 case template types, and over 400 task types. o Implemented Cityworks AMS across Water. Sewer, Streets, and Parks departments. o Trained users on Office, Fields, and Mobile modes. o Trained admin users in Designer and PLL Admin. o Developed over 50 Crystal Reports for analytics and reporting needs. o Integrated Cityworks with CitySourced • City of Redlands, CA , Cityworks and PLL Implementation o Created over 10 checklists for application review workflows in Cityworks PLL. o Wrote technical training materials for basic and admin users. • City of Moses Lake WA , Cityworks and PLL Implementation o Wrote Crystal reports for reporting to supervisors. o Developed PLL workflows and case types for the City. Cityworks :° Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 Project Implementation Schedule The schedule to complete this project is below. We are prepared to begin work on this project upon your Authorization to Proceed and will coordinate with you, as required. Task 1 2 Description Workflow Review Meeting Month 1 Month 2 Month 3 Month 4 Initial Cityworks PLL Configuration 3 Database Review Meeting 4 Admin User Training 5 End User Training 6 Rollout Support 7 Data Migration 8 PLL Portal Setup 9 Eden Inte•ration for PLL 10 HDL Licensing Ingtegration for PLL 11 Post -Installation Support (Ad -Hoc Hours as needed) 80 Hrs Notes: Task 11 will start once all deliverables are accepted under the scope of work and will continue until all hours are used. • Final Schedule will be determined based on optional tasks selected. Page 117 Cityworks i +Mi3LE COMPANY v Centricity GIS EXHIBIT A Proposal for National City, CA Cityworks PLL Implementation Services August 3, 2020 FeelCost Proposal Task 1 Description Workflow Review Meetings (3 Days Onsite) Total Cost $ 7,500 Workflow Meetings Meeting Notes 2 Initial Cityworks Database Configuration (Remote) $ 50,000 All groups as outlines in details section 3 Database Review (1 Day Onsite) $ 2,500 Meeting Notes and Action Items 4 Admin User Training (2 Days Onsite) $ 5,000 Onsite Administrator Training for City Admins 5 End User Training (3 Days Onsite) $ 7,500 Onsite End User Training for City Users 6 Rollout Support (2 Days Onsite) $ 5,000 Onsite Support for End Users when system goes live 7 Data Migration $ 10,000 Map and Transfer Data from CDP, Progressive Solutions into Cityworks 8 PLL Portal Setup $ 5,000 Setup PLL Public Access Portal for Cityworks 9 Eden Integration for Cityworks $ 15,000 Integrate Eden into Cityworks 10 HDL Licensing Integration for Cityworks $ 15,000 HDL integration for Cityworks PLL Total Training and Onsite Visits (Core Implementation) $ 122,500 11 *Ad -Hoc Support (up to 80 hours) (Used as needed) $ 12,000 Configuration Changes Admin Support Dashboards/KPJ's Mobile App Configuration Any other Ad -Hoc Support that may be needed Crystal Report Development Billed Time and Material as needed at $1501hr (Up to 80 Hrs) Page 118 C it works Y A TH MdLE COMPANY POLICY NUMBER: 6024745556 COMMERCIAL GENERAL LIABILITY CG20101001 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of National City c/o Risk Manager 1243 National City Blvd National City, CA 91950-4397 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) A. Section II — Who Is An Insured is amended to include as an insured the person or organization shown in the Schedule, but only with respect to l- ability: arising at of your ongoing operations per- formed for that insured. B. With respect to the insurance afforded to these additional insureds, the following exclusion is added: 2. Exclusions This insurance does not apply to "bodily injury" or "property damage" occurring after: CG20101001 (1) All work, including materials, parts or equipment fumished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the addi- tional insured(s) at the site of the cov- ered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. © ISO Properties, Inc., 2000 Page 1 of 1 0 ACORD ® CERTIFICATE OF LIABILITY INSURANCE DATE8/1/2020YYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. ' IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Insurance Professionals of Arizona 3521 E Brown Rd. Ste 101 1 Mesa AZ 85213 CONTACT NAME: Michelle Jaramillo (INCNNo, Ext): (602) 595-4800 FAX No): (480) 981-6339 roaz.com ADDDDAIILRESS: Michelle@insuranceproaz.com P INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : CNA Insurance Company INSURED Centricity GIS, LLC -\ 10768 N Fiddlesticks Cedar Hills UT 84062 INSURER B : CNA Insurance Company INSURER C : CNA Insurance Company INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE NSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AUULSUISK INSD WVD POLICY NUMBER POLI(Y t -F (MMIDDIYYYY) POLR.Y EXP (MMIDDIYYYY) LIMITS A x COMMERCIAL GENERAL LIABILITY Y Y 6024745556 03/08/2020 03/08/20201 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE x OCCUR PREMISES (Ea occuence) $ 300,000 MED EXP (Any one person) $ 10,000 PERSONAL 8 ADV INJURY $ 2,000,000 GEN'L AGGREGATE POLICY OTHER: iC LIMIT APPLIES PER: PRO JECT LOC GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $$ 4,000,000 A AUTOMOBILE — _ �/ V LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED • ,/ % ' SCHEDULED AUTOS NON -OWNED AUTOS ONLY Y Y - 6024745556 03/08/2020 03/08/2021 UOMBINEU SINGLE LIMI I (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERI Y UAMA(it (Per accident) $ $ • C x UMBRELLA LIAB EXCESS LIAB x OCCUR CLAIMS -MADE 6024745556 06/24/2020 03/08/2021 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000, DED RETENTION$ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A Y 6024745640 - 03/08/2020 03/08/2021 _- STATUTE )C ER H E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 A Professional Liability 6024745556 03/08/2020 03/08/2021 Per claim Aggregate limit $1,000,000 $3,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of National City, its elected officials, officers, agents, employees and volunteers. as added as additional insured. Insurance is Primary and Non Contributory, waiver of subrogation where applicable WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU CERTIFICATE HOLDER CANCELLATION City of National City c/o Risk Manager 1243 National City Blvd National City, CA 91950-4397 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN , ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Ivitateile Jaramiuo © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) . The ACORD name and logo are registered marks of ACORD RESOLUTION NO. 2020 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING THE BID PROCESS PURSUANT TO SECTION 2.60.220(D) OF THE NATIONAL CITY MUNICIPAL CODE AUTHORIZING THE MAYOR TO EXECUTE AN EIGHTEEN MONTH AGREEMENT WITH CENTRICITY GIS IN THE TOTAL NOT -TO -EXCEED AMOUNT OF $134,500.00 TO IMPLEMENT CITYWORKS PERMITTING, LICENSING AND LAND (PLL) AND ASSET -MANAGEMENT SYSTEM (AMS) SOFTWARE PLATFORM WHEREAS, the City of National ("City") is proposing to replace the Community Development Partner ("CDP") permitting and land management software with Cityworks Permitting, Licensing, and Land ("PLL") and Asset Management System ("AMS") software platform utilizing Centricity GIS; and WHEREAS, Centricity GIS is a Cityworks implementation and integration services provider, specializing in implementation and integration of the Cityworks PLL and AMS software platforms; and WHEREAS, the proposed implementation and integration scope of work includes business process workflow creation, system configuration, data migration, third -party application integration, web portal configuration, training, rollout and Ad -Hoc support; and WHEREAS, the implementation proposal as presented is competitive and cost effective; and WHEREAS, City staff recommends executing an eighteen month Agreement with Centricity GIS for the total not -to -exceed amount of $134,500.00 to implement Cityworks Permitting, Licensing and Land ("PLL") and Asset Management System ("AMS") software platform as it is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City does find that based on City staff recommendation that it is in the best interest of the City to waive the bid process pursuant to section 2.60.220(d) of the National City Municipal Code and hereby authorizes the Mayor to execute an eighteen month Agreement with Centricity GIS for the total not -to -exceed amount of $134,500.00 to implement Cityworks Permitting, Licensing and Land ("PLL") and Asset Management System ("AMS") software platform. PASSED and ADOPTED this 6th day of October, 2020. Alejandra Sotelo Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones, City Attorney