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Home My WebLink About2020 CON Caltrans - 100 Bicycle wayfinding signsPROGRAM SUPPLEMENT NO. U51 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00013S Adv Project ID 1120000087 Date: Location: Project Number: E.A. Number: Locode: April 27, 2020 11-SD-0-NATC ATPSB1 L-5066(047) 5066 This Program Supplement, effective 03/25/2020, hereby adopts and Incorporates into the Administering Agency -State Agreement No. 00013S for State Funded Projects which was entered Into between the ADMINISTERING AGENCY and the STATE with an effective date of 05/02/07 and Is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT Is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.2020-98approved by the ADMINISTERING AGENCY on 6/2/20(See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: The project will install more than 100 bicycle wayfinding signs at decision points throughout the Clty's recently constructed bicycle network TYPE OF WORK: Bicycle Related - Other Estimated Cost $15,000.00 State Funds SB1 funds $15,000,00 CITY OF NATIO L CI • I�1, BY LY:iisi+ iRA SOLELO- IOLIS Title MAYOR Date Attest eiLikAufixa, n.uuty CITY CLERK. LOCAL $0.00 Matching Funds OTHER $0.00 STATE OF CALIFORNIA Department of Transportation By 1/ for Chief, Office of Project Implementation Division of Local Assistance ouie. Date June 15, 2020 I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer.__ Date? /1-07.0 $15,000.00 Program Supplement OD-013S-U51- SERIAL Page 1 of 4 1 1- D-O-NATO ATP B'I L- 0 (47) .SPECIAL COVENANTS OR REMARKS 1. A. This PROJECT will be administered in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. This PROJECT is programmed to receive State funds from the Active Transportation Program ATP . Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s). This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the effective date of the component specific allocation will constitute the start of reimbursable expenditures. C. STATE and ADMINISTERING AGENCY agree that any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE - approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between crrporints. Funds transferred between allocated project' components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund transfers between components made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. DoGumentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. E. This PROJECT is subject to the timely use of funds provisions enacted by the Active Transportation Program guidelines, as adopted or amended, and by approved CTC and State procedures as outlined below. Funds allocated for the environmental & permits (ESP), plan specifications & estimate (PS&E), and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 months of the construction fund allocation and to complete and accept the construction within 36 months of award. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Program Supplement OO.01 -U51- SERIAL Page 1 of 4 11- -o-NA` C ATP BI L-5066(047) SPECIAL COVENANTS OR REMARKS MAR Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGE lC ' first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase, G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P)1 plans specifications & estimate P EE , and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. • H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures' within one hundred eighty (180) days of PROJECT corn pletion1 Failure of ADMINISTERING AGENCY to submit a "Final Report t of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current L FM and the Active Transportation Program (ATP) Guidelines. I. ADMINISTERING AGENCY indirect costs, as defined in 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, to be claimed rrrust be allocated in accordance with an Indirect Cost Allocation Plan (ICAP), submitted, reviewed, and approved in accordance with Caftans Audits and Investigations requirements which may be accessed at: www.dot.ca1 ov/hq auditsl, ADMINISTERING AGENCY agrees to comply with, and require all sub -recipients and project sponsors to comply with 2 CFR, Part 200, -Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, and all applicable Federal and State laws and regulations. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., and all applicable Federal and State laws and regulations, shall be used to determine the allowabilrty of individual PROJECT cost items. Any Fund expenditures for costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under CFR, Part 200, or 48 CFR, Chapter 1, Part 3, are subject to repayment by ADMINISTERING INN AGENCY to STATE, Should ADMINISTERING AGENCY fall to reimburse Funds due STATE within 30 days of demand, or within such other period as may be agreed in writing between the Parties hereto, STATE is authorized to intercept and withhold future payments due ADMINISTERING AGENCY from STATE or any third - party source, including, but not limited to, the State Treasurer, the State Controller, and the California Transportation Commission. Program Supplement 0 -D 1 8-U '1 " SERIAL Page 3 of 11 ` D-O NAB 1 SPECIAL COVENANTS OR REMARKS J. By executing this PROGRAM SUPPLEMENT, D I ISTEl II AGENCY agrees to comply with all reporting requirements in accordance with the Active Transportation Program guidelines, as adopted or amended. K This PROJECT has received funds from Active Transportation Program (ATP). The ADMINISTERING AGENCY agrees to administer the project in accordance with the CTC Adopted SBI Accountability and Transparency Guidelines. 2. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the California Transportation Commission. Any changes to the approved PROJECT scope without the prior expressed approval of the California Transgort ti'on Commission are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. Prograrn Supplement OO O13 -U 1. SERIAL Page 4 of 4 RESOLUTION LUTIO 1 . 2020-98 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. U51 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE CITYWIDE BIKE WAYFINDING PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $15,000 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE STATE ACTIVE TRANSPORTATION PROGRAM (ATP); AND 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANT FUNDS APPROPRIATION OF $15,000 AND CORRESPONDING REVENUE BUDGET WHEREAS, E S, n January 30, 2019, the California Department of Transportation (Caltrans) awarded a $942,000 State Active Transportation Program ("ATP") grant for the Citmide Bike Wayfinding Project; and and WHEREAS, E S, the State has allocated $43,000 for the Environmental and Permits phase; WHEREAS, ►S, t the conclusion of the Environmental and Permits phase, City staff will submit an allocation request to Ca'trans for the remaining phases: Plans, Specifications, and Estimates ("PS&E") and Construction ($832,000); and WHEREAS, on March h 25, 2020, Ca!trans authorized the City to proceed with the Environmental & Permits phase in the amount of 1 ,00 ; and WHEREAS, E S, the project proposes to install more than 100 signs at decision points throughout the City of National City's recently constructed bicycle network; and WHEREAS, the wayfinding signs will direct people on bikes to important destinations such as schools, transit stations, community centers, and parks and direct people to ride on safe bicycle facilities, keeping them off roadways unsuitable for biking to prevent collisions; and WHEREAS, S, SANDAL has provided design guidance on the wayfinding signage across the San Diego region that should be adhered to n all regional bike projects; and WHEREAS, E ►S, City Staff recommends City Council to adopt this Resolution authorizing the Mayor to execute the Program Supplement Agreement No. U51 to ►dminitring Agency - State Master Agreement No. 00013S that is required to allow for reimbursement of eligible project expenditures through the ATP grant. NOW, , THEREFORE, F E, BE IT RESOLVED, L1 ED, that the City Council of the City of National City hereby authorizes the Mayor to execute the Program Supplement Agreement PS No. U51 with the State of California Department of Transportation "Caltran " for the Citywide Bike Wayfinding Project to allow for reimbursement of up to $15,000 in eligible project expenditures through the State Active Transportation Program ("ATP"). Resolution No. 2020 - 98 Page Two BE IT FURTHER RESOLVED, LED, that the City Council hereby authorizes the establishment f an Engineering Grants Fund appropriation of $15,000 and corresponding revenue budget. PASSED and ADOPTED this 2nd day of June, I2 . AlejandraS t l -Soli , Mayor ATTEST: Michael R. D II , ' ity Clerk APPROVED AS TO FORM: Passel and adopted by the Council of the City of National City, California, on June 2, 2020 by the following vote,. to -wit: Ayes: Councilnnembers Cano, Morrison, Quintero, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California M I C H AE L. DAL LA City Clerk of the City of National City, California By: Deputy HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2020-98 of the City of National City, California, passed and adopted by the Council of said City on June 2, 2020. City Clerk of the City of National City, California By: