HomeMy WebLinkAbout2022 CON Redistricting Insights LLC - Districting ServicesAGREEMENT
BY AND TWE E
THE CITY OF NATIONAL CITY
AND
REDISTRICTING INSIGHTS, LLC
THIS AGREEMENT is entered into on this 12th day of January, 2022, by and between the
CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and REDISTRICTING
IST ICTING
INSIGHTS LLC, a limited liability corporation (the "CONSULTANT").
RECITALS
WHEREAS, the CITY desires to employ a CONSULTANT T to provide districting services
as decribed in its proposal (Exhibit A), including the software and licensing required for mapping
and travel costs.
WHEREAS, the CITY has determined that the CONSULTANT SULTANT is a districting and
redistricting firm and is qualified by experience and ability to perform the services desired by the
CITY, and the CONSULTANT is willing to perform such services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS
FOLLOWS:
1, ENGAGEMENT OF CONSULTANT. T. The CITY agrees to engage the
CONSULTANT to provide districting services as decribed in its proposal (Exhibit A), including
the software and licensing required for mapping and travel costs, and the CONSULTANT agrees
to perform the services set forth here in accordance with all terms and conditions contained herein.
The CONSULTANT represents that all services shall be performed directly by the
CONSULTANT SULTANT or under direct supervision of the CONSULTANT.
2, EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will
become effective on January 12, 2022. The duration of this Agreement is for the period of January
12, 2022, through May 1, 2022. Completion dates or time durations for specific portions of the
project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon
the same terms and conditions for an additional one (1) year term, The Parties may exercise up to
three one-year extensions. Any extension of this Agreement must be approved in writing by the
City Council or City Manager.
. SCOPE OF SERVICES. The CONSULTANT will perform services as set forth
in the attached Exhibit "A".
The CONSULTANT shall be responsible for all research and reviews related to the work
and shall not rely on personnel of the CITY for such services, except as authorized in advance by
the CITY. The CONSULTANT shall appear at meetings specified in Exhibit "A" to keep staff and
City Council advised of the progress on the project.
The CITY may unilaterally, or upon request from the CONSULTANT, from time
to time reduce or increase the Scope of Services to be performed by the CONSULTANT under
this Agreement. Upon doing so, the CITY and the CONSULTANT T agree to meet in good faith
and confer for the purpose of negotiating a corresponding reduction or increase in the
compensation associated with said change in services.
4. PROJECT COORDINATION AND SUPERVISION. City Manager's Office
hereby is designated as the Project Coordinator for the CITY and will monitor the progress and
execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide
supervision and have overall responsibility for the progress and execution of this Agreement for
the CONSULTANT. Matt Rexroad thereby is designated as the Project Director for the
CONSULTANT.
T.
5. COMPENSATION ENSAT ION AND PAYMENT. The compensation for the
CONSULTANT T shall be based on monthly billings covering actual work performed. Billings shall
include labor classifications, respective rates, hours worked and also materials, if any. The total
cost for all work described in Exhibit "A" shall not exceed $50,000.00. The compensation for the
CONSULTANT'S work shall not exceed the rates set forth in Exhibit "A". Monthly invoices will
be processed for payment and remitted within thirty (30) days from receipt of invoice, provided
that work is accomplished consistent with Exhibit "A", as determined by the CITY.
The CONSULTANT SULTANT shall maintain all books, documents, papers, employee time
sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such
materials available at its office at all reasonable times during the term of this Agreement and for
three years from the date of final payment under this Agreement, for inspection by the CITY,
and for furnishing of copies to the CITY, if requested.
6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions
which may arise as to the quality or acceptability of the services performed and the manner of
performance, the acceptable completion of this Agreement, and the amount of compensation due.
In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the
work, the manner of performance and/or the compensation payable to the CONSULTANT in this
Agreement, the CITY or the CONSULTANT shall give to the other written notice, Within ten (10)
business days, the CONSULTANT and the CITY shall each prepare a report which supports their
position and file the same with the other party. The CITY shall, with reasonable diligence,
determine the quality or acceptability of the work, the manner of performance and/or the
compensation payable to the CONSULTANT.
7. DISPOSITION__ AND WNERSHIP F DOCUMENTS. The Memoranda,
Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the
CONSULTANT for this project, whether paper or electronic, shall: 1 be free from defects; (2)
become the property of the CITY for use with respect to this project; and shall be turned over
to the CITY upon completion of the project, or any phase thereof, as contemplated by this
Agreement.
Contemporaneously with the transfer of documents, the CONSULTANT hereby
assigns to the CITY, and CONSULTANT thereby expressly waives and, disclaims any copyright
in, and the right to reproduce, all written material, drawings, plans, specifications, or other work
prepared under this Agreement, except upon the CITY' S prior authorization regarding
reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall,
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upon request of the CITY, execute any further document(s) necessary to further effectuate this
waiver and disclaimer.
The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify,
assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S written
work product for the CITY' S purposes, and the CONSULTANT expressly waives and disclaims
any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual
property and artistic works.
Any modification or reuse by the CITY of documents, drawings, or specifications
prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 1,
but only with respect to the effect of the modification or reuse by the CITY, or for any liability to
the CITY should the documents be used by the CITY for some project other than what was
expressly agreed upon within the Scope of Services ofthis project, unless otherwise mutually
agreed.
8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of
this Agreement will be acting in an independent capacity and not as agents, employees, partners,
or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S
employees are employees of the CITY, and are not entitled to any of the rights, benefits, or
privileges of the CITY' S employees, including but not limited to retirement, medical, unemploy-
ment, or workers' compensation insurance.
This Agreement contemplates the personal services ofthe CONSULTANT and
the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement
to the CITY for entering into this Agreement was, and is, the professional reputation and
competence of the CONSULTANT and its employees. Neither this Agreement, nor any interest
herein, may be assigned by the CONSULTANT without the prior written consent of the CITY.
Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as
many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the
proper and efficient performance of this Agreement. All agreements by CONSULTANT T with its
SU C NSULTANT S shall require the SUBC NSULTANT S to adhere to the applicable
terms of this Agreement.
9. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have
any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees,
except as set forth in this Agreement. The CONSULTANT, or the CONSULTANT'S agents,
servants, or employees are not in any manner agents, servants, or employees of the CITY. The
CONSULTANT and its agents, servants, and employees are wholly independent from the CITY
and CONSULTANT'S obligations to the CITY are solely prescribed by this Agreement.
10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the
performance ofthe services to be provided herein, shall comply with all applicable state ad federal
statutes and regulations, and all applicable ordinances, rules, and regulations of the City of
National City, whether now in force or subsequently enacted. The CONSULTANT and each of its
SUBCONSULTANT S , shall obtain and maintain a current City ofNational City business license
prior to and during performance of any work pursuant to this Agreement.
11. LICENSES, PERMITS ETC. The CONSULTANT represents and covenants
that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally
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required to practice its profession. CONSULTANT must promptly produce a copy of any such
license, permit, or approval to CITY upon request. The CONSULTANT SULTANT represents and covenants
that the CONSULTANT T shall, at its sole cost and expense, keep in effect at all times during the
term of this Agreement, any license, permit, or approval which is legally required for the
CONSULTANT to practice its profession.
12. STANDARD OF CARE.
A. The CONSULTANT, in performing any services under this Agreement,
shall perform in a manner consistent with that level ofcare and skill ordinarily exercised by
members of the CONSULTANT'S S trade or profession currently practicing under similar
conditions and in similar locations. The CONSULTANT shall take all special precautions
necessary to protect the CONSULTANT'S S employees and members ofthe public from risk of
harm arising out of the nature of the work and/or the conditions of the work site.
B. Unless disclosed in writing prior to the date of this Agreement, the
CONSULTANT warrants to the CITY that it is not now, nor has it for the five years preceding,
been debarred by a governmental agency or involved in debarment, arbitration or litigation
proceedings concerning the CONSULTANT'S S professional performance or the furnishing of
materials or services relating thereto.
C. The CONSULTANT SULTAI T is responsible for identifying ally unique products,
treatments, processes or materials whose availability is critical to the success of the project the
CONSULTANT SULTANT has been retained to perform, within the time requirements ofthe CITY, or, when
no time is specified, then within a commercially reasonable time. Accordingly, unless the
CONSULTANT has notified the CITY otherwise, the CONSULTANT T rarrants that all products,
materials, processes or treatments identified in the project documents prepared for the CITY are
reasonably commercially available. Any failure by the CONSULTANT to use due diligence under
this sub -section will render the CONSULTANT liable to the CITY for any increased costs that
result from the CITY' S later inability to obtain the specified items or any reasonable substitute
within a price range that allows for project completion in the time frame specified or, when not
specified, then within a commercially reasonable time.
13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not
discriminate against any employee or applicant for employment because ofage, race, color,
ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or
medical condition. The CONSULTANT will take positive action to insure that applicants are
employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital
status, national origin, physical handicap, or medical condition. Such action shall include but not
be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places
available to employees and applicants for employment any notices provided by the CITY setting
forth the provisions of this non-discrimination clause.
14. CONFIDENTIAL INFORMATION. The CITY may from time to time
communicate to the CONSULTANT certain confidential information to enable the
CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT
shall treat all such information as confidential and shall not disclose any part thereof without the
prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such
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information, even within its own organization, to the extent necessary to perform the services to
be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any
part of the information that (i) has been disclosed in publicly available sources of information; (ii)
is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of
information; iii is already in the possession of the CONSULTANT without any obligation of
confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT SULTANT y a
third party, but only to the extent that the use or disclosure thereof has been or is rightfully
authorized by that third party.
The CONSULTANT shall not disclose any reports, recommendations, conclusions
or other results of the services or the existence of the subject matter of this Agreement without the
prior written consent of the CITY. In its performance hereunder, the CONSULTANT SULTAI T shall comply
with all legal obligations it may now or hereafter have respecting the information or other property
of any other person, firm or corporation.
CONSULTANT T shall be liable to CITY for any damages caused by breach of this
condition, pursuant to the provisions of Section 15.
15. INDEMNIFICATION AND HOLD HARMLESS. To the maximum extent
provided by law, The CONSULTANT agrees to defend, indemnify and hold harmless the City of
National City, its officers, officials, agents, employees, and volunteers against and from any and
all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims,
demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or
nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or
arising out of the CONSULTANT'S performance or other obligations under this Agreement;
provided, however, that this indemnification and hold harmless shall not include any claims or
liability arising from the established sole negligence or willful misconduct of the CITY, its agents,
officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action,
and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney.
The indemnity, defense, and hold harmless obligations contained herein shall
survive the termination of this Agreement for any alleged or actual omission, act, or negligence
under this Agreement that occurred during the term of this Agreement.
16. EMPLOYEE PAYMENTS AND INDEMNIFICATION.
16.1 PERS Eligibility Indemnification. If CONSULTANT' s employee(s) providing
services under this Agreement claims, or is determined by a court of competent jurisdiction or the
California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS
of the CITY, CONSULTANT shall indemnify, defend, and hold harmless CITY for the payment
of any employer and employee contributions for PERS benefits on behalf of the employee as well
as for payment of any penalties and interest on such contributions which would otherwise be the
responsibility of the CITY.
CONSULTANT' S employees providing service under this Agreement shall not:
(1) qualify for any compensation and benefit under PERS; 2 be entitled to any benefits under
PERS; enroll in PERS as an employee of CITY; receive any employer contributions paid
by CITY for PERS benefits; or be entitled to any other PERS-related benefit that would accrue
to a CITY employee. CONSULTANT' s employees hereby waive any claims to benefits or
compensation described in this Section 16. This Section 16 applies to CONSULTANT
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notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the
contrary.
16.2 Limitation of CITY Liability. The payment made to CONSULTANT under this
Agreement shall be the full and complete compensation to which CONSULTANT and
CONSULTANT's SULTAI T's officers, employees, agents, and subcontractors are entitled for performance of
any work under this Agreement, Neither CONSULTANT nor CONSULTANT's officers,
employees, agents, and subcontractors are entitledto any salary or wages, or retirement, health,
leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal
or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any
workers' ers' compensation insurance on behalf of CONSULTANT.
SULTANT.
16.3 Indemnification for Employee Payments. CONSULTANT agrees to defend and
indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution
including any contribution to PERS, social security, salary or wages, overtime payment, or
workers' compensation payment which the CITY may be required to make on behalf of(1)
CONSULTANT, 2 any employee of CONSULTANT, T, or any employee of CONTRACTOR
construed to be an employee of the CITY, for work performed under this Agreement. This is a
continuing obligation that survives the termination of this Agreement.
17. WORKERS' COMPENSATION. The CONSULTANT SULTANT shall comply with all of
the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California,
the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments
thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold
harmless the CITY and its officers, employees, and volunteers from and against all claims,
demands, payments, suits, actions, proceedings, andjudgments of every nature and description,
including reasonable attorne 's fees and defense costs presented, brought or recovered against the
CITY or its officers, employees, or volunteers, for or on account of any liability under any ofsaid
acts which may be incurred by reason of any work to be performed by the CONSULTANT under
this Agreement.
18. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase
and maintain, and shall require its S Bc. 1 SULTA IT S , when applicable, to purchase and
maintain throughout the term f this Agreement, the following insurance policies:
A. U If checked, Professional Liability Insurance (errors and omissions)
with minimum limits of $1,000,000 per occurrence.
B. Automobile Insurance covering all bodily injury and property damage
incurred during the performance of this Agreement, with a minimum coverage of $1,000,000
combined single limit per accident. Such automobile insurance shall include owned, non -owned,
and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and
volunteers as additional insureds, and a separate additional insured endorsement shall be provided.
C. Commercial General Liability Insurance, with minimum limits of either
$2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and
$2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property
damage arising out of its operations, work, or performance under this Agreement. The policy shall
name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a
separate additional insured endorsement shall be provided. The general aggregate limit must apply
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solely to this "project" or "location". The "project" or "location" should be noted with specificity
on an endorsement that shall be incorporated into the policy.
D. Workers' Compensation Insurance in an amount sufficient to meet
statutory requirements covering all of CONSULTANT'S employees and employers' liability
insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed
with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to
commencement of work under this Agreement.
If CONSULTANT has no employees subject to the California Workers'
Compensation and Labor laws, CONSULTANT SULTAI T shall execute a Declaration to that effect. Said
Declaration shall be provided to CONSULTANT by CITY.
E. The aforesaid policies shall constitute primary insurance as to the CITY, its
officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not
contribute to any loss under said insurance. Said policies shall provide for thirty days prior
written notice to the CITY' s Risk Manager, at the address listed in subsection G below, of
cancellation or material change.
F. If required insurance coverage is provided on a `claims made" rather than
"occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years
after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date
must be on or before the date of this Agreement.
G. The Certificate Holder for all policies of insurance required by this Section
shall be:
City of National City
do Risk Manager
1243 National City Boulevard
National City, CA 919 o- 3 97
H. Insurance shall be written with only insurers authorized to conduct business
in California that hold a current policy holder's alphabetic and financial size category rating of not
less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial
stability that is approved by the CITY' S Risk Manager. In the event coverage is provided by non -
admitted `surplus lines" carriers, they must be included on the most recent List of Approved
Surplus Line Insurers "LASLI" and otherwise meet rating requirements.
I. This Agreement shall not take effect until certificate(s) or other sufficient
proof that these insurance provisions have been complied with, are filed with and approved by the
CITY'S Risk Manager. If the CONSULTANT SULTANT does not keep all insurance policies required by
this Section 18 in full force and effect at all times during the term of this Agreement, the CITY
may treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate
the Agreement as provided herein.
J. All deductibles and self -insured retentions in excess of $10,000 must be
disclosed to and approved by the CITY. CITY reserves the right to modify the insurance
requirements of this Section 18, including limits, based on the nature of the risk, prior experience,
insurer, coverage, or other special circumstances.
K. If the CONSULTANT SULTANT maintains broader coverage or higher limits (or both)
than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher
limits (or both) maintained by the CONSULTANT. T. Any available insurance proceeds in excess of
the specified minimum limits of insurance and coverage shall be available to the CITY.
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19. LEGAL FEES. If any party brings a suit or action against the other party arising
from any breach of any of the covenants or agreements or any inaccuracies in any of the
representations and warranties on the part of the other party arising out of this Agreement, then in
that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court
settlement, shall be entitled to have and recover of and from the other party all costs and expenses
of suit, including attorneys' fees.
For purposes of determining who is to .idr t.e prili; party, it is stipulated
that attorney's fees incurred in the prosecution or defense of the action or suit shall not be
considered in determining the amount of the judgment or award. ,ttor.ey's fees to the prevailing
party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred
by the CITY in its prosecution or defense ofthe action, irrespective of the actual amount of
attorney's fees incurred by the prevailing party.
20. TERMINATION.
A. This Agreement may be terminated with or without cause by the CITY.
Termination without cause shall be effective only upon -day's written notice to the
CONSULTANT. During said -day period the CONSULTANT shall perform all services in
accordance with this Agreement.
B. This Agreement may also be terminated immediately by the CITY for cause
In the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in
connection with the formation of this Agreement or the performance of services, or the failure to
perform services as directed by the CITY.
C. Termination with or without cause shall be effected by delivery ofwritten
Notice of Termination to the CONSULTANT as provided for herein.
D. In the event of termination, all finished or unfinished Memoranda Reports,
Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT,
whether paper or electronic, shall immediately become the property of and be delivered to the
CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for
any work satisfactorily completed on such documents and other materials up to the effective date
of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages
caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written
material shall vest in the CITY all rights set forth in Section 7.
E. The CITY further reserves the right to immediately terminate this
Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; 2 a
reorganization of the CONSULTANT for the benefit of creditors; or a business reorganization,
change in business name or change in business status of the CONSULTANT.
21. NOTICES. All notices or other communications required or permitted hereunder
shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express
or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or
sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex,
telecopy, facsimile or fax; and shall be deemed received upon the earlier of i if personally
delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by
overnight mail, the business day following its deposit in such overnight mail facility, iii if mailed
by registered, certified or ordinary mail, five days (ten (10) days if the address is utside the
State of California) after the date of deposit in a post office, mailbox, mail chute, or other like
facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable,
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when delivered to the telegraph company with charges prepaid, or if given by telex, telecopy,
facsimile or fax, when sent. Any notice, request, demand, direction or other communication
delivered or sent as specified above shall be directed to the following persons:
To CITY: Brad Raulston
City Manager
City Managers' Office
City of National. City
1243 National City' Boulevard
National City, CA 19 0-43 7
Charles E. Bell, Jr.
City Attorney
City of National City
1243 National City Boulevard
National City, CA 1 0-43 01
and to: braulston@nationalcityca.gov
heJnatLQia1Qityca. go
To CONSULTANT:
Matt Rexroad
Chief Legal Counsel
Redistricting Insights, LLC
and to: mataredi strictinginsights.corn
Notice of change of address shall be given by written notice in the manner specified
in this Section. Rejection or other refusal to accept or the inability to deliver because of changed
address of which no notice was given shall be deemed to constitute receipt of the notice, demand,
request or communication sent. Any notice, request, demand, direction or other communication
sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight 4 hours by
letter mailed or delivered as specified in this Section.
22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform
services of any kind for any person or entity whose interests conflict in any way with those of the
City of National City. The CONSULTANT also agrees not to specify any product, treatment,
process or material for the project in which the CONSULTANT has a material financial interest,
either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at
all times comply with the terms of the Political Reform Act and the National City Conflict of
Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official
position to influence in any way any matter coming before the CITY in which the CONSULTANT
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has a financial interest as defined in Government Code Section 87103. The CONSULTANT
represents that it has no knowledge of any financial interests that would require it to disqualify
itself from any matter on which it might perform services for the CITY.
If checked, the CONSULTANT shall comply with all of the reporting
requirements ofthe Political Reform rm Act and the National City Conflict of Interest Code.
Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk
of the City of National City in a timely manner on forms which the CONSULTANT T shall obtain
from the City Clerk
The CONSULTANT shall be strictly liable to the CITY for all damages, costs or
expenses the CITY may suffer by virtue of any violation of this Section 22 by the CONSULTANT.
23. PREVAILING WAGES. State prevailing wage rates may apply to work
performed under this Agreement. State prevailing wages rates apply to all public works contracts
as set forth in California Labor Code, including but not limited to, Sections 1720, 1 2OE2, 1720.3,
1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply
and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations.
24. ADMINISTRATIVE ISTI ATIV PROVISIONS.
A. Computation of Time Periods. If any date or time period provided for in
this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date
shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a
Saturday, Sunday or federal, state, or legal holiday.
B. Counterparts. This Agreement may be executed in multiple counterparts,
each of which shall be deemed an original, but all of which, together, shall constitute but one and
the same instrument.
C. Captions. Any captions to, or headings of, the sections or subsections of
this Agreement are solely for the convenience of the parties hereto, are not a part of this
Agreement, and shall not be used for the interpretation or determination of the validity of this
Agreement or any provision hereof.
D. No Obligations to Third Parties, Except as otherwise expressly provided
herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon,
or obligate any of the parties hereto, to any person or entity other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are
hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules,
or provisions thereof conflict or are inconsistent with the terms and conditions contained in this
Agreement, the terms and conditions of this Agreement shall control,
F. Amendment to this Agreement. The terms of this Agreement may not be
modified or amended except by an instrument in writing executed by each of the parties hereto.
G. Assignment m & Assumption of Rights. CONSULTANT shall not assign this
Agreement, in whole or in part, to any other party without first obtaining the written consent of
CITY.
H. Waiver. The waiver or failure to enforce any provision of this Agreement
shall not operate as a waiver of any future breach of any such provision or any other provision
hereof.
I. Applicable Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California. The venue for any legal action arising under
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City ofNational City and
Revised January 2021 Redistricting Insights, LLC
this Agreement shall be in either state or federal court in the County of San Diego, State of
California.
J. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties
shall be subject to the examination and audit of the State Auditor for a period of three years
after final payment under the Agreement, per Government Code Section 8546.7.
K. Entire Agreement. This Agreement supersedes any prior agreements,
negotiations and communications, oral or written, and contains the entire agreement between the
parties as to the subject matter hereof. Nsubsequent agreement, representation, or promise made
by either party hereto, or by r to an employee, officer, agent or representative of any party hereto
shall be of any effect unless it is in writing and executed by the party to be bound thereby.
I. Successors and Assigns. This Agreement shall be binding upon and shall
inure to the benefit ofthe successors and assigns of the parties hereto.
M. Subcontractors or Subconsultants. The CITY is engaging the services of the
CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any
portion of the work, unless such subcontracting was part of the original proposal or is allowed by
the CITY in writing. In the event any portion of the work under this Agreement is subcontracted,
the subs nsultant s shall be required to comply with and agree to, for the benefit of and in favor
f the CITY, both the insurance provisions in Section 18 and the indemnification and hold harmless
provision of Section 15 of this Agreement.
T. Construction. The parties acknowledge and agree that (i) each party is of
equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and
negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity
to consult with its own, independent counsel and such other professional advisors as such party
has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv)
each party and such part's counsel and advisors have reviewed this Agreement, each party
has agreed to enter into this Agreement following such review and the rendering of such advice,
and vi any rule or construction to the effect that ambiguities are to be resolved against the drafting
party shall not apply in the interpretation of this Agreement, t, r any portions hereof, or any
amendments hereto.
Hil
Standard Agreement Page 11 of 12 City of National City and
Revised January 2021 Redistricting Insights, LLC
IN WITNESS WI IEREOF. the parties hereto have executed this Agreement on the date
and year first above written.
CITY 'lF NATIONAL CITY
Brad ity Manager
APPROVED AS TO FORM:
By:
Charles E. Bell Jr
City Attorney
Standard A rccrmcnt
Revised January 2021
RIDISTRICTING INSIGHTS, LLC
(corporation - signature3 O ht I') corporate officers required)
(Partnership or Sole proprietorship one signature)
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Page 12 of 12
(Print)
(Title)
City o f alionai City find
Redistricting lnsrgtils, LLC
i
Brad Raulston
City Manager
1243 National City Boulevard
National City, CA 19 - 3 1
Dear Mr, Brad Raulst n,
Redistricting Insights welcomes the opportunity to work with National City to help
you accomplish your goal of enacting electoral reforms to ensure compliance with the
California Voting Rights Act.
Redistricting Insights is a premieredistricting firm currently working n advocacy and
demography projects across the country. Our team combines a data -driven approach
that utilizes cutting -edge technology with an extensive knowledge base spanning the
past two decades of redistricting cycles. We have worked with municipalities,
counties, and special districts across the state to help manage redistricting in an open,
transparent, and fair way.
This redistricting cycle, our team has contracted with a number of stakeholder groups
to work on analysis and advocacy efforts on the statewide level in California and
several other states. In addition, we have contracted numerous public agencies to
manage redistricting efforts in their jurisdictions.
Transitioning from at -large to by -district election in the wale of a CVRA threat of
litigation can be a burdensome and difficult process for municipalities to manage. We
are committed to providing the highest quality of service to our clients and believe
that we are well equipped to make this process smooth, engaging, transparent, and
efficient for your staff, council, and community.
If you have any questions about the content of this proposal, please do not hesitate to
reach out. We look forward to working with you.
Sincerely,
Matt Rexroad
Redistricting
tights
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Matt Rexroad, Chief Legal Counsel, Redistricting Insights
Matt Rexroad earned r-ls LInCJ ± g!`adLJ to degree from the University of Soutnern
Cahfornia, ,a J L.r r., S Doctor degree from McGeorge SCScnool of Law while 'A/O r- i t g full-
time n the State Legis atty , and a Masters of Public Administration from the
University of Southern rn Caiifornia Sacrar.nento Center. i .tI (nem:0er of tole
CEllifornia State Bar. Matt was a founding 3,_t ne . at Meridian Pacific, Inc.. a l atiC rid
strategic political coy nsL.ltiH and ariolic ff i s hr.m. Ile also served as a senior staff
Oer5of the C a1Itcnia state legislature, Rexcoad served four years on tne Woodland
City Council and twelve years on to 'Yob County Board of Supervisors.
Fabian Valdez Jr, Chief Demographer, Redistricting Insights
f-a iac.) Valdez (-la s a oroven tracK record of integrating data analytics and RDredictive
modeling to form quantitative strategies to
let the data tell the torv' nas worked
rawinq districts. a
ez s a00 ro r (91 E tn
on data ana ytic .( j ' tS across he
.r
State of California, it clt. ding serving as tie Director of Data and DE ita Mar,<eting t
Meridian n PadfiC Inc, orior to joining 1 ed'.st F ding Insights. _:ab ian i re )cnsi e toy
on. 5 ardng the 2020 Consus data and ensuring that future modes and r di tr..1ctin
cYcjects accurately reflect the changing natuce of California dernograonics.
Eddy Harrity, Data Scientist
Eddy F larri.:y e cav ec botin
Ire
and MasLer's
rees franc) Reg oer .1 ne
University, wnere he researched Ince l k_Fvia lng candidates to re
:present tne median
voter and the effects of Vie too -two IrrIar`5{` Lh ; oarLIsans 1 L t: California
e 4y+ J A I{ke `'S rl; r s I� If y I L�� r n t New 4�4+ I F f r 4� Il r �� has, � t �� � , c-� � �..) ;�I ; �--� r l �� From i' 1 �.� � s I � � �} r I � �_ ' � r �r_. _ .� . Imo` , focusing
voter b behavior- and data ana k.Ic.s,
Ryan Gardiner, communications Director
Ryan n T. ,•c If r- is a seasoned cornmLI nICa I hfs cy-ofessiofial with a trac`..k of
engaging comn-iuniLios to ac nIeve celiberate QuoIic: affairs outcomes. Ryan nas
previously w r *} , c i strategic i f- }�, l c�� u F U r� fry Meridian � f• c F.r, f,,. as
E_. � � I � I �. , cJ � 1. � �k: l �� , Pacific, I �� _ Ina ��, �� 1 ,� a
a n 0
_fo mmunrcvatIons aide in line Cal if Zia StiaL enat. Ryan l c,J(.lIr1 '1'e
. L vI s 1v;t l a (: ec, e In i,) , IIti ..aI -,ci r ' c and earl -led a graduate : rtif Icate I 1
J I,Qolicy from 7 the Center r r California Studies at Saciarnonto State.
Redistricting
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The team at Redistricting Insights has a breadth of experience that covers all aspects
of the redistricting process. We have been contracted as redistricting consultants for
various municipal and county governing bodies as well as for community interests.
Redistricting for the County of San Bernardino
- Client Name: County of San Bernardino
- Project Description: Conducting 2021 decennial supervisorial l redistricting
Contact: Pam Williams, - 7- 377
City of Elk Grove Council Districting
Client Name: City of Elk Grove
- Project Description: Assisting with transitioning from at -large to district elections
- Contact: Gary Davis, 916-705-9538
Chualar Union Elementary Districting
- Client Name: Chu i r Union Elementary School District
- Project Description: Assisting with tr nsiti nin from at -large to district elections
- Contact: Ginny Brown,831-755-0303
Salinas Hospital District CVRA Compliance
- Client Name: Salinas Valley Memorial Hospital District
- Project Description: Assisting with transitienin from at -large to district elections
- Contact: 31-7 7-3 27
- Contact: 31-7 7-3 27
Primary Contacts
Redistricting Insights:
Matt Rexroad
(916) 539-0455
rnatt@redistrictinginsights;com
Previous CVRA Transition Clients
City of Elk Grove
Ch.0 l r Elementary School District
Salinas Memorial Hospital District
Current Public Agency Clients
San Bernrd.in.o County
City of .Barstow
Cherry Valley Beaumont Water District
Tuolumne 'Utilities : i:stri t
South Placer Municipal Utilities District
Monterey Peninsula Regional Park District
Cordova Parks and Recreation District
Salinas Valley Memorial Hospital District
Alan Hancock Community College District
iw York Independent Redistricting
Commission
R
edistricting
sights
Paco
The objective of this project is to assist your city with transitioning from at -
large to by -district elections to ensure compliance with the California Voting
Rights Act. This includes a Racially Polarized Voting Analysis and drawing a
legally permissible district map for your City Council elections. The features of
this proposal are in compliance with the California and federal Voting Rights
Acts, the Fair Maps Act, and would ensure an open, accessible, transparent
process that engages constituents in your city.
The Redistricting Insights team will assist city staff in developing a timeline,
plan, agenda/council materials, community engagement m t ri s, draft maps,
revised maps, and final maps in accordance with the preexisting staff
procedures at your city. Specifically, we will provide:
• Data: we will create a dataset that incorporates all the legally required
sources of information needed to draft district maps.
• Community Engagement: working with staff to engage community
organizations, leaders, and constituents with information and tools to be
able to participate in the redistricting process. This could include public
hearings, mapping worksheets, etc.. Our team will take all submitted
materials, whether they be sophisticated maps, hand drawings, or written
statements and convert them into a standard format that can be accessed
by the City Council, and other members of the public.
• Draft Maps: once the public has engaged, our team will produce several
draft maps utilizing the feedback received from the public for the council to
consider and deliberate on.
• Final Maps: after the consideration of draft maps, we will work with staff to
finalize a map proposal, present the proposal to the council and when
approved, work with staff to transmit the final maps to the County Registrar
of Voters.
Redistricting
Redistricting Data
The first step in beginning the redistricting process is providing city staff with
the dataset we will use for mapping. We will create the GIS files that outline the
boundaries of the city and will match those boundaries to census blocks
utilizing the Census Bureau's TIGER files. Then, we will incorporate P.L. 94-171
files (2020 census results) along with additional data on prison redistribution
figures from the California Statewide Database. We also will incorporate any
additional local data that may be necessary, or could be helpful, in identifying
communities of interest. These could include other jurisdictional boundaries,
environmental data, health data, etc.
Community Engagement
The first step of public engagement will be to solicit input and proposals from
the public in identifying "communities of interest." Communities of interest are
essentially groups of residents that share some sort of similarity, whether it be
social, racial, economic, etc. By defining communities of interest and identifying
their geographic makeup, we can set the foundations for the communities that
the new city boundaries will represent. Engaging the public in defining
communities of interest can happen through online forms, hard copy materials,
or public forums and meetings.
As we move further into the redistricting process, we will engage the public to
directly solicit suggested maps and provide worksheets/materials that allow
them to produce maps.
Finally, it will be critical to provide the public with opportunities to comment
on and engage with draft maps that the council is considering. Our team will
ensure that public testimony received during the map consideration process is
incorporated into any action taken by the council.
Draft Maps
Once preliminary public engagement has concluded, we will seek direction
from your City Council to draw draft maps based on priorities outlined by the
council and guided by public testimony and map submissions. There are many
forms that this could take, based on how your council would like to proceed.
The council could chose to specify themselves how they would like draft maps
Redistricting
insi
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6
to look or the council could identify community submitted maps that they
would like to use as a starting point for discussion.
Our team will present these options to the council and then produce the draft
maps based on their input. These drafts will be provided in several different
formats including a basic PDF version that can be included in agenda materials
and posted on the city's website, a digital version that is interactive and
available online, and the shape file for use by GIS and mapping professionals.
Final Maps
Once the public has been thoroughly engaged, we will present a final map to
the City Council with a detailed explanation of the process leading to the map's
development and the many considerations of the particular map. Our final map
proposal will include documentation from the public meetings held, PDF
versions of the final map, GIS shape files for county elections staff, and a Metes
and Bounds legal document describing the boundaries.
With approval by the council, we will work with county elections staff to
transmit the maps for use in future elections. We will also work with city staff
to produce materials accessible to the public that illustrate the new district
boundaries. Redistricting Insights will be available on a continuing basis to
make any technical changes to the map files and provide additional versions as
necessary.
Additional Options
Redistricting Insights recognizes that no single approach to redistricting works
in every single community in California. As such, we approach our projects with
flexibility and the option to customize your city's redistricting plan in a way
that works better for your community. Unless otherwise noted, these options
would come at an additional cost not included in this proposal. Such options
include:
- Additional hearings, either for map drawing or pre -map drawing community
of interest development
- Multi-lingual outreach
- Paid advertising that could include print, digital, TV, or radio efforts to
generate engagement
- Online mapping tools for the public to use to propose their own maps.
Redistricting
insi:
wag
- Included in this proposal, our team will utilize "Nave's Redistricting" as a
free online participation tool that allows constituents to draw and submit
their own Communities of Interest of map proposals.
Should staff wish to utilize more sophisticated public mapping options,
"M ptit de for Redistricting" would cost approximately $35K in addition
to nd termined setup costs.
Redistricting
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In order to complete the transition from at -large to by -district elections in time
for the November 2022 election, this process will need to be complete by April,
2022. The below timeline is completely flexible and may be adjusted as the
calendar develops. While we are optimistic that meetings will be permitted in -
person, our team is also equipped to facilitate virtual hearings as needed.
The Fair Maps Act (AB 849) requires at least four public hearings, including
one prior to a draft map being published, one after a draft map is published,
and one held on a Saturday, on a Sunday, or after 6 p.m. or on a weekday
Monday through Friday. This proposed project schedule exceeds the statutory
requirements for redistricting hearings dictated by the Fair Maps Act.
December 2021
• City Council passes a resolution of intent to transition to y-district
elections.
• Redistricting Insights will meet with city staff and develop a custom plan for
the city's districting transition.
• Redistricting Insights will construct a city -specific redistricting dataset.
January
• Redistricting Insights will present a "Redistricting 11" presentation to the
City Council. The City Council will adopt a hearing schedule and outreach
plan.
• Redistricting Insights will develop materials for public engagement on
communities of interest.
• Staff and Redistricting Insights will engage community members utilizing
the outreach materials we have prepared. This may include a press release
announcing the availability of the toots, information made available on the
city website describing the process, and outreach to community members
and groups to utilize the outreach materials.
• Public Hearing #1: includes a presentation to members of the public that
overviews the redistricting process, includes a training to the public on the
tools available to engage in this process, and includes an explanation of
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communities of interest and an invitation for community members to
identify communities of interest.
February 2022
• Public Hearing #2: 'Focuses on communities of interest and soliciting input
that the public would like staff to consider in the development of draft
maps, includes the opportunity for the public to submit communities of
interest as well as draft maps.
• City Council will provide input to Redistricting Insights on what they would
like to see included in the draft maps.
• Redistricting Insights will prepare draft maps.
• Public Hearing #3: Redistricting insights will provide the first draft maps for
the public and council to consider, made available seven days prior to the
hearing. Public testimony will be invited on the draft plans.
• City Council will provide input to Redistricting Insights on what they would
like to see revised in the draft maps and narrow down options to a few final
contenders.
• Redistricting Insights will revise the draft maps as directed.
March 2022
• Public Hearing #4: Redistricting Insights will provide revised draft maps for
the public and council to consider, made available seven days prior to the
fearing. Public testimony will be invited on the revised draft plans.
• City Council will provide input to Redistricting Insights and select a single
draft plan to finalize. In the case that there are no additional changes, the
City Council may adopt the maps and cancel the fifth hearing.
• Redistricting Insights will finalize the selected plan.
• Public Hearing #5: Public input on final maps. City Council adoption of final
p
Ian,
• Redistricting Insights will transmit the final maps to the County Registrar of
Voters
Redistricting
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Redistricting Insights will charge $50,000 for the districting services described
in this proposal, including the software and licensing required for mapping and
travel costs.
Total Cost: $50,000
U.• Redistricting
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Ja c 11
Matt Rexroad
Project Manager
PROFESSIONAL EXPERIENCE
Chief Legal Counsel, Ristri ting Insights, 2 1 -Present
California expertise on redistricting and demographics.
Founder/Partner, Meridian Pacific, 2 3-2 21
Managed an award winning public affairs and political consulting team with accounts all over
the United States* We work with Fortune 500 companies, Members of Congress, State
Legislators, ballot measure committees, and Political Action Committees. With permanent
full-time staff of more than twenty, we are involved in every facet ofCalifornia politics.
Chief of Staff/Legal Counsel, California State Legislature, 1-2 3
Served as the Chief of Staff and Political Director for several different Legislators spanning
more than a decade. Managed a staff of up to thirty, served as press contact, managed more
than one hundred pieces of legislation, and was the legal counsel for legislative redistricting.
PUBLIC SERVICE EXPERIENCE
County Supervisor, )(oho County, 2007-2018
Elected to the Board of Supervisors for three terms serving a county of 200,000 people and
providing policy guidance for a budget of up to 3 million and a staff of1,300. Special
focuses on child welfare, budgeting, and board governance.
Mayor/Vice-Mayor, City of Woodland, 2002-2006
Elected to a four year term on the Woodland City Council serving a community of 50,000
and providing policy guidance for a budget of 3 million and a staff of3 . Woodland
provides police service, fire protection, a beautiful public library, parks and recreation
services, public works, and land use planning for the city.
MILITARY XP 1 I NCE
Staff Sergeant, United States Marine Corps Reserve, 1-2 4
4th Force Reconnaissance, Recon Operator/Intelligence Chief
1st Force Reconnaissance, Intelligence Chief in Iraq, 2003
USMC Basic Recon Course, USMC Intelligence School, USMC High Altitude High Opening
(HAHO)Parachutist, US Army Jump School, US Navy Search Escape Rescue Evade (SERE),
US Army Free all School (HALO), USMC Embarkation School, US Marine Combat Training,
USMC Mountain Survival Instructor, Rifle Expert, Pistol Expert
EDUCATION
Masters in Public Administration, University of Southern California, 1o
Juris Doctor, McGeorge School of Law, 1
Bachelor of Arts, University of Southern California, 2002
Fabian Valdez, Jr.
Demography Lead
PROFESSIONAL EXPERIENCE
Chief Demographer, Redistricting Insights, 2019 - present
I am in charge of all software procurement, systems integration, and population analysis. i
am tasked with drawing maps in Maptitude and other GIS software, as well as producing
reports for clients on the maps. I work closely with partners in the industry to ensure updating
of toolsets with current Census, Elections, and other non -governmental data sources.
Data Director, Meridian Pacific, January 2019 - December 2020
I was responsible for managing all aspects ofvoter targeting and election analysis. Including
vote goals, survey analysis, universe creation, and generating reports on election outcomes.
Worked with multiple campaigns to ensure voter outreach as well as independent groups for
mail and digital coverage.
Data Director, California Republican Party, August 2013 - December 2018
I was responsible for managing all database systems throughout the state related to website,
internal file share, membership, registration, and voter file. I ran a team of six employees to
gather, standardize and process all data gathered throughout the state related to voter
contact in in every election cycle. I also was in charge ofcreating, or contributing, on all state
and district voter contact surveys, as well as completing analysis on results to identify and
understand trends.
IT Consultant, Continuity Focus, September 2012 -- June 2013
I was responsible for multi -phase project planning and implementation, including research
and proof of concept for network and security systems. I was also charged with tracking
patch management and systems' backups.
Substance Abuse Counselor, Social Model Recovery Systems, Sep 2011- August 2012
My job involved running therapeutic and psychoeducational groups for recovering adult
substance abusers. I conducted participant assessments to determine patients' eligibility for
group and court mandated services, and made referrals to community and organizational
partners.
Kaiser Permanente, MSW Oncology, Sep 2010 - June 2011
The duties I was assigned included performing psychosocial assessments of new
chemotherapy patients to determine individual resource needs, as well as determining the
presenting psychological issues, if any, that may be present.
Aglow Technologies, IT Consultant, Feb 2007 —Sep 20I0
My job duties included management of servers, PCs and network systems for various clients. I
was on call twenty-four hours a day to troubleshoot and resolve problems on multiple
platforms for client organizations.
EDUCATION
Masters in Social Work, California State University San Bernardino, 2012
Bachelor of Arts, University ofCalifornia Riverside, 2005