HomeMy WebLinkAboutA Reason to Survive - Kimball Park Basketball Court Mural - 2022SHORT FORM SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF 1VATIONAL CITY
AND A REASON TO SURVIVE (ARTS)
THIS AGREEMENT is entered into this 1st day of November, 2022, y and between the
CITY NATIONAL CITY, a municipal corporation (the "CITY"), and A REASON TO
SURVIVE, a non-profit organization (the "CONTRACTOR").
NOW, THEREFORE, CITY agrees to engage CONTRACTOR to perform the services set
forth herein in accordance with the following terms and conditions:
1 Description Services, CONTRACTOR shall provide the following services:
provide artwork design for one Basketball Court mural for approval to Public Art Committee
re -work design as needed) and City Council; repair and resurface Kimball Park basketball court
and install artwork on Kimball Park basketball court according to Exhibit "A" Scope of Services,
including all supplies, equipment, transportation, and labor needed for same, and utilizing design
shown in "Exhibit B."
2. Length of A meat. The schedule is set forth below:
Work to be started within 10 working ing days of notice to proceed and will be completed within 120
working days of start date.
. Compensation. The total compensation to CONTRACTOR ACT for providing the
services set forth herein shall not exceed a one-time cost of $20,and shall be included in ARTS'
$125,000 lease obligation to the City as stated in the Agreement between the City and Contractor
dated December 7, 2021,
4# Payment Schedule. Based on the information atio set forth in Compensation, there
will be a. credit towards the lease obligation and there will be no payment made for the satisfactorily
completed services of CONTRACTOR.
5, Termination. CITY may terminate this Agreement at any time by providing one
(1) days written notice to CONTRACTOR,
6. Independent Con r t r. It is agreed that CONTRACTOR is an independent
Contractor, and all persons working for or under the direction of CONTRACTOR are
CONTRACTOR'S agents, servants and employees, and said persons shall not be deemed agents,
servants, or employees of CITY.
7. Insurance. CONTRACTOR shall obtain:
A. I If checked., Professional Liability Insurance (errors and omissions)
with minimum limits of $1,000,000 per occurrence.
B. Automobile insurance covering all bodily injury and property damage
incurred during the performance of this Agreement, with a minimum coverage of $1,000,000
combined single limit per accident. Such automobile insurance shall include owned, non -owned,
and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and
volunteers as additional insureds, and a separate additional insured endorsement shall be provided.
C. Commercial General Liability Insurance, with minimum limits of either
$2,000,000 per occurrence and $4,000,000 aggregate, or 1 ,000,000 pper occurrence and
$2,000,000aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property
damage arising out of its operations, work, or performance under this Agreement, The policy shall
name the CITY and its officers, agents, employees, and volunteers as additional -insureds and
separate additional insured endorsement shall be provided. The general aggregate limit must apply
solely to this "project" or "location"* The "project" or "location" should be noted with specificity
on an endorsement that shall be incorporated into the policy.
Workers' ' compensation insurance in an amount sufficient to meet statutory
requirements covering all of CONTRACTOR'S employees and employers' liability insurance
with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a
waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to
commencement of work under this Agreement.
If CONSULTANT has no employees subject to the California Workers'
Compensation and Labor laws, CONSULTANT T shall execute a Declaration to that effect. Said
Declaration shall be provided to CONSULTANT by CITY,
E. The aforesaid policies shall constitute primary insurance as to the CITY, its
officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute
to any loss under said insurance. Said policies shall provide for thirty 3 days prior written notice
to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material
change.
F. Said policies, except for the professional liability and workers'
compensation policies, shall name the CITY and its officers, agents, employees, and volunteers as
additional insureds, and separate additional insured endorsements shall be provided.
G. The Certificate Holder for all policies of insurance required by this Section
shall be:
City ofNational City
do Risk Manager
1243 National City Boulevard
National City, CA91950-4397
If required insurance coverage is provided on a "claims made" rather than
"occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years
after expiration of the term and any extensions) of this Agreement. In addition, the "retro" date
must be on or before the date of this Agreement.
I.nturance shall be written with only insurers authorized to conduct business
in California which hold a current policy holder's alphabetic and financial size category rati.g of
not less than A:VII according to, the current Best's Key Rating Guide, or a company of equal
financial stability that is approved by the City's Risk Manager. In the event coverage is provided
by non -admitted "surplus luxes" carriers, they must be included on the most recent List of
Approved Surplus Line Insurers "LAS I" and otherwise meet rating requirements.
J. This Agreement shall not take effect until certificate(s) s or other sufficient
proof that these insurance provisions have been complied with, are ffied with, and approved by the
CITY' s Risk Manager, If the CONTRACTOR does not keep all insurance policies required by this
Section 7 in fail force and effect at all times during the term of this Agreement, the CITY may
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treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the
Agreement as provided herein,
K. All deductibles and self -insured retentions in excess of $10,000 must be
disclosed to and approved by the CITY. CITY reserves the right to modify the insurance
requirements of this Section 7, including limits, based on the nature of the risk, prior experience,
insurer, coverage, or other special circumstances,
L. If the CONTRACTOR maintains broader coverage or higher limits (or
both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or
higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in
excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
8. Indemnification and Hold Harmless. To the maximum extent provided by law,
the CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City,its
officers, officials, agents, employees, and volunteers against and from any and all liability, loss,
damages to property, injuries .es to, or death of any person or persons, and all claims, demands, suits,
actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including
workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the
CONTRACTOR'S performance or other obligations under this Agreement; provided, however,
that this indemnification and hold harmless shall not include any claims or liability arising from
the established sole negligence or willful misconduct of the CITY, its agents, officers employees,
or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR
shall employ competent counsel, reasonably acceptable to the City Attorney.
The indemnity, defense, and hold harmless obligations contained herein shall
survive the termination of this Agreement for any alleged or actual omission, act, or negligence
under this Agreement that occurred during the term of this Agreement.
f EMPLOYEE 1 YMNTS AND INDEMNIFICATION.
9.1 BE&_1igibility Ine r xeatio . If CONTRACTOR's m to ee s) providing
services under this A reem ent claims, or is determined by a court of competent jurisdiction or the
California Public, Employees Retirement System ("PERS") to be eligible for enrollment in PERS
of the CITY, C NTRA T R shall indemnify, defend, and hold harmless CITY for the payment
of any employer and employee contributions for PERS benefits on behalf of the employee as well
as for payment of any penalties and interest on such contributions which would otherwise be the
responsibility of the CITY.
CONTRACTOR'S employees providing service under this Agreement shall not:(1)
qualify for any compensation and benefit under PERS; 2) be entitled to any benefits under PERS;
enroll in PERS as an employee of CITY; receive any employer contributions paid by CITY
for PERS benefits; or be entitled to any other PERS-related benefit that would accrue to a CITY
employee. CONTRACTOR's employees hereby waive any claims to benefits or compensation
described in this Section 9 This Section 9 applies to CONTRACTOR notwithstanding any other
agency, state or federal policy, rule, rog Uatlon, law or ordinance to the contrary.
.2 Limitatiop. of CITY iabilit . The payment made to CONTRACTOR under this
Aernt shall be the full and complete compensation to which CONTRACTOR and
CONTRACTOR' s officers, employees, agents, and subcontractors are entitled for performance of
any work under this Agreement. Neither CONTRACTOR nor CONTRACTOR's officers,
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employees, agents, and subcontractors are entitled to any salary or wages,. or retirement, health,
leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal
or state tax withholdings on behalf of CONTRACTOR, The CITY shall not be required to . any
workers' compensation insurance on behalf of CONTRACTOR.
9.3 Indemniffor Employee-- � ,. CONTRACTOR agrees to defend and
indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution
including any contribution to PERS, social security, salary or wages, overtime payment, or
workers' compensation ayment which the CITY may be required to make on behalf of 1
CONTRACTOR, any employee of CONTRACTOR, or 3 any employee of CONTRACTOR
construed to be an employee of the CITY, for work performed under this Agreement. This is a
continuing obligation that survives the termination of this Agreement,
.Accotalglity_ofWprk. The CITY shall, with reasonable diligence, determine the
quality or acceptability of the work, the manner of performance, and/or the compensation payable
to the CONTRACTOR.
10. Business License. CONTRACTOR must possess or shall obtain business license
from National City Finance Department before beginning work.
11. Prevailing Waal. State prevailing wage rates may apply to work performed under
this Agreement. State prevailing wages rates apply to all public works contracts as set forth in
California Labor Code, including but not limited to, Sections 1720, 1 20.2, 1720.3, 1 20 , and
1771. CONTRACTOR is solely responsible to determine if State prevailing wage rates apply and,
if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations.
12. Administrative Provisions,
A, Computation of Time Periods. If any date or time period provided for in
this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date
shall automatically be extended until 5:00 p.m, Pacific Time of the next day which is not a
Saturday, Sunday or federal, state, or legal holiday.
Counterparts. This Agreement may be executed in multiple counterparts,
each of rhich shall be deemed an original, but all of which, together, shall constitute but one and
the same instrument.
C, Captions. Any captions to, or headings of; the sections or subsections of
this Agreement are solely for the convenience of the parties hereto, are not a part of this
Agreement, and shall not be used for the interpretation or determination of the validity of this
Agreement or any provision hereof
D. No i o to hid Parties. Except as otherwise expressly provided
herein, the execution and delivery of Agreement shall not be deemed to confer any rights upon,
or obligate any of the parties hereto, to any person or entity other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are
hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules,
or provisions thereof conflict or are inconsistent with the terms and conditions contained in this
Agreement, the terms and conditions of this Agreement will control.
• F. • Amendment to this Agreement. The terms of this Agreement may not be
modified or amended except by an instrument in writing executed by each of the parties hereto.
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Revised January 2021 A Reason to Survive A.
G. Assignment & Assumption o, f .Rights. CONTRACTOR shall not assign this
Agreement, in whole or in part, to any other party without first obtaining the written consent of
CITY.
Waiver. The waiver or failure to enforce any provision of this Agreement
shall not operate as a waiver of any future breach of any such provision or any other provision
hereof.
Applicable Law. . This Agreement shall be governed by and construed in
accordance with the laws of the State of California. The venue for any legal action arising under
this Agreement shall be in either state or federal court in the County of San Diego, State of
California. The CONTRACTOR shall comply with all laws, including federal, state, and local
laws, whether now in force or subsequently enacted.
J. Audit. If thiAgreement exceeds ten -thousand dollars 1 ,0 , the parties
shall be subject to the examination and audit of the State Auditor for a period of three years
after final payment under the Agreement, per Government Code Section 8546,7.
K. Entire Agreement. This Agreement supersedes any prior agreements,
negotiations and communications, oral or written, and contains the entire agreement between the
parties as to the subject matter hereof. No subsequent agreement, representation, or promise made
by either party hereto, or by or to an employee, officer, agent, or representative of any party hereto
shall be of any effect unless it is in writing and executed by the party to be bound thereby.
L. Successors and Assigns. This Agreement shall be binding upon and shall
inure to the benefit of the successors and assigns of the parties hereto.
M. Subcontractors or Subronsultants. The CITY is engaging the services ofthe
CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any
portion of the work, unless such subcontracting was part of the original proposal or is allowed by
the CITY. In the event any portion of the work under this Agreement is subcontracted, the
subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of
the CITY, both the insurance provisions in Section 7 and the indemnification and hold harmless
provision of Section 8 of this Agreement.
N. Construction, The parties acknowledge and agree that (i) each party is of
equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and
negotiation of this Agreement, (ill) each such party has consulted with or has had the opportunity
to consult with its own, independent counsel and such other professional advisors as such party
has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv)
any rule or construction to the effect that ambiguities are to be resolved against the drafting party
shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments
hereto.
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IN I' ESS WHEREOF, this Agreement is executed by IT and by O TR TO
on the date and year first above written.
CITY OF NATIONAL CITY
By:
r R 1 ston, City Manager
APPROVED AS TO FORM:
By:
Barry J. S
Interim City Attorney
--- OR
By:
Jennifer K. Gilman
Deputy City Attorney
A REASON TO SURVIVE (ARTS)
(Corporation — signatures of two corporate officers required)
(Partner.slrlp or Sole proprietorship— one signature)
By: 1�
By:
(Name)
CVA.Nr Lo c)C..\\04.,Cr
tandard Short Form Agreement Page 6 of 7
(Name)
(Title)
-
(Print)
(Title)
k-vc _ DAL \IO
t.c;k\i'S
City of National City and
Revised January 2021 A reason to Survive (ARTS)
CONTACT INFORMATION
CITY OF NATIONAL ITY
1243 National City Boulevard
National City, CA 1 -4 '
Phone: 1 4 - 8 2
Contact: Joyce Rya.
Title: Library & Community Services
Director
Dep.: Library & Community Spices
Email: jryan@nationalcityea.gov
Standard Short Form Agreement Page
A REASON TO SURVIVE (ARTS)
200 East 12th Street
National City, CA 91950
Phone:
Fax:
Contact:
Title:
Email:
Taxpayer La No.:
City of National City and
Revised January 2021 A Reason to Survive (ARTS)
Exhibit "A"
SCOPE OF SERVICES
This is an exhibit attached to, and made part of, the AGREEMENT entered into this 1st day of
November, 2022 by and between the CITY OF NATIONAL CITY, a municipal corporation (the
"CITY"), and A REASON TO SURVIVE, a non-profit organization (the "CONTRACTOR").
CONTRACTOR shall perform services as detailed in the following sections
SECTION 1. GENERAL
A. General Description: CONTRACTOR shall artwork design for one I) Basketball Court
mural for approval to Public Art Committee re -work designs needed) and City Council;
repair, and resurface Kimball Park basketball court; install artwork on Kimball Park
basketball court; and maintain art on the basketball court by touching up paint, at minimum,
twice per term. (Hereafter referred to as "Project")
B. General Performance Requirement:
a. The performance of all services by CONTRACTOR shall be in the satisfaction of
the CITY, in accordance with the express terms hereof; including but not limited
to the terms set out in. detail in this scope of services and the standard care
provisions obtained in this AGREEMENT.
b. CONTRiliCTOR shall coordinate this scope of services with the CITY as well as
with other CITY contractors, as needed or directed by the CITY,
c. CONTRACTOR's services shall be performed a expeditiously as is consistent
with professional skill and care in the orderly process of the work. The schedule
for the PROJECT may be adjusted by mutual agreement.
SECTION 2. TASKS
A. CONTRACTOR will market to local students the opportunity to collaborate with the
artist to participate in the design of and application of a painted mural on the Kimball
Park asletbl Court.
i. Participating students will be between the ages of 13 to 18 and attend
Sweetwater High School, National Middle School, Granger Jr. High, and
other schools in the Sweetwater Union High School District; additional ,
students from Integrity Charter School.
IL Students will meet weekly to draft designs to present to the National City,
Public Arts Committee for recommendation and approval.
13. CONTRACTOR shall be responsible for pulling all CITY permits associated with
PROJECT,
C. CONTRACTOR will work with Ferandell. Tennis Court Inc; (SUBCONTRACTOR)
for the repair and resurfacing of the basketball court, creating a clean canvas for
CONTRACTOR to incorporate design.
D. SUBCONTRACTOR, shall furnish the following submitted specifications and costs,
all material, labor, equipment, transpiration, and perform all work necessary for the
following at Kimball Park, E 15th St/National City CA 91950.
i. SUBCONTRACTOR to waterbiast, using a 2500 to 5000 PSI hydroblast, or
diamond grind existing surface. This will expose all surface spall and pop -
outs, clean out existing cracks, and remove any bubbling or peeling of the
existing surface.
H. SUBCONTRACTOR to break out lifting/heaving areas, atc with RapidSet
Cennent.All, and grind flush with slab.
Hi. SUBCONTRACTOR to remove 60' of existing caulking, clean joints, and re -
caulk with elastomeric caulking material. Acrylic color/paint may crack as U
does not flex the same rate as caulking material
iv. SUBCONTRACTOR to patch all cracks, visible pop -outs, and spalls, using
court patch binder and grind or sand flush with slab. Cracks will -appear
due to contraction, expansion, and other existing conditions.
v. SUBCONTRACTOR to clean and prepare the existing surface, then apply
acrylic concrete primer to all epsed concrete.
vi. SUBCONTRACTOR to apply two 2 coats of sand -filled acrylic resurfacer,
giving a smooth, even, uniform finish.
vii. To apply sand -filled acrylic color. SUBCONTRACTOR recom ends two(2)
coats.
F. CONTRACTOR will apply court design, approved by the Public Art Committee.
Please see Exhibit "B" for the approved design.
x# After CONTRACTOR applies cow color, SUBCONTRACTOR to stripe
court, utilizing line primer for sharper edges, as per current game
specifications, in the color white
F. CONTRACTOR will take responsibility for all costs associated with the project.
Costs include, but not limited to, sub -contractor fees, labor fees, materials, student
resources, marketing, and potential CITY Requirements*
G. CONTRACTOR will maintain art on the basketball court by touching up paint, at
minimum twice per term.
1. Term will be equivalent to five years following the notice to proceed.
The provisions set forth upon this exhibit and any other attached exhibits hereto are hereby
incorporated in and made a part of this AGREEMENT.
Ex.hibit
•b:afl Park Basketball. ONO Mural Design
Toilvetgence
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