HomeMy WebLinkAbout2022 CON State of California Dept. of Transportation - Class IV & II Bicycle Facilities (2)PROGRAM SUPPLEMENT NO. 00000A062
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ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 11-5066S21
Adv. Project ID
1122000234
Date: July 20, 2022
Location: 11-S D-O-NATC
Project Number: ATPL-5066(052)
E.A. Number:
Locode: 5066
This Program Supplement, effective 06/30/2022, hereby adopts and incorporates into the Administering Agency -State
Agreement No. 11-5066S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY
and the STATE with an effective date of 9/12/2?and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. 2022-133 approved by the ADMINISTERING AGENCY on 8/16/2022 (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION: Highland Avenue Inter -City Bike Connection
TYPE OF WORK: Construct Class IV & II bicycle facilities, traffic calming, pavement LENGTH: 0.0(MILES)
markings, signing, signal mods
Estimated Cost
State Funds
Matching Funds
$60,000.00
SB1 funds
$58,000.00
LOCAL
$2,000.00
OTHER
$0.00
CITY OF NATIONAL CIT
By
Title
Date
Attest
• Iejan• a otelo-Solis
for
STATE OF CALIFORNIA
Department of Transportation
Z7a.Jau
By
Chief, Office of Project Implementation
Division of Local Assistance
Date 9/22/2022
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer
Date 07/20/2022 $58,000.00
Program Supplement 11-506-A062- SERIAL
Page 1 of 4
DEPARTMENT OF TRANSPORTATION
To: City of National City
FINANCE LETTER
FINANCE ITEMS
PRO RATA OR
LUMP SUM
TOTAL COST OF
WORK
PART. COST
STATE (ATP)
/SB1 A
LOCAL
Enviromental Studies &
Permits
$so,000.00
$58,000.00
$58,000.00
$2,000.00
Totals:
$60,000.00
$58,000.00
$58,000.00
$2,000.00
Participation Ratio: 96.67%
Signature:
Date: 09/21/2022
D_CO_RT: 11-SD-0-NATC
Project No: ATPL-5066(052)
Adv Project Id: 1122000234
Project End Date:
EA No:
This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.
aadzeeez.b.
Title: HQ Area Engineer
For questions regarding finance letter, contact:
Printed Name : Daniel Bui
Telephone No: (279) 444-7828
Remarks: REQ#1: CTC allocated $58,000 of ATP State only funds to the PA&ED component of the work, on 06/30/2022.
ADV. PROJECT ID
APPROP.
UNIT
STATE PROG.
FED/STATE
ACCOUNTING INFORMATION
ENCUMBRANCE APPROP EXPENDITURE
AMOUNT YEAR AMOUNT
ATPL-5066(052)
ENCUMBRANCE REVERSION
BALANCE DATE'
Cooperative Work Agreement
APPROVED EXPIRATION
AMOUNT DATE
1122000234 1
21108
I 2030720100 I
1
$58,000.00 I 2021 1 $0.00 I
$58,000.00 I 06/30/26
`Please refer to the applicable CTC Guidelines for Timely Use of Funds (TUF) Provisions. Also refer to your allocation notification letter(s) for allocation -specific TUF deadlines.
*Please submit invoices to the appropriate Districts by April 1st to avoid funds lapsing on the June 30th reversion date listed above and to allow sufficient time
for Accounting and SCO year-end closing procedures.
Page 1 of 1
11-SD-O-NATC
ATPL-5066(052)
SPECIAL COVENANTS OR REMARKS
1. A. This PROJECT will be administered tered in accordance with the applicable CTC STIP
guidelines and the Active Transportation Program guidelines as adopted or amended, the
Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines
(LAPG), and this PROGRAM SUPPLEMENT.
B. This PROJECT is programmed ed to receive State funds from the Active Transportation
Program ATP . Funding may be provided under one or more components. A component(s)
specific fund allocation is required, in addition to other requirements, before reimbursable
work can occur for the component(s) identified. Each allocation will be assigned an effective
date and identify the amount of funds allocated per component(s).
This PROGRAM SUPPLEMENT T has been prepared to allow reimbursement of eligible
PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the
effective date of the component specific allocation will constitute the start of reimbursable
expenditures.
C. STATE and ADMINISTERING ING AGENCY agree that ,any additional funds made available
by future allocations will be encumbered on this PROJECT by use of a STATE -approved
Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE
funds available for reimbursement will be limited to the amount allocated by the California
Transportation Commission (CTC) and/or the STATE.
D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve
supplementary allocations, time extensions, and fund transfers between components. Funds
transferred between allocated project components retain their original timely use of funds
deadlines, but an approved time extension will revise the timely use of funds criteria for the
component(s) and allocation(s) requested. Approved supplementary allocations, time
extensions, and fund transfers between components made after the execution of this
PROGRAM SUPPLEMENT will be documented and considered subject to the terms and
conditions thereof.
Documentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter,
Time Extension Letter, and Finance Letter, as appropriate.
E, This PROJECT is subject to the timely use of funds provisions enacted by the Active
Transportation Program guidelines, as adopted or amended, and by approved CTC and State
procedures as outlined below.
Funds allocated for the environmental & permits(HP), plan specifications & estimate
(PS&E), and right-of-way components are available for expenditure until the end of the
second fiscal year following the year in which the funds were allocated.
Program Supplement 11 —- 06 - SERIAL Page 2 of
II - - - T
ATPL-5066(052)
SPECIAL COVENANTS OR REMARKS
Funds allocated for the construction component are subject to an award deadline and contract
completion deadline. ADMINISTERING AGENCY agrees to award the contract within
months of the construction fund allocation and to complete and accept the construction within
36 months of award.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Local Assistance Engineer immediately after project contract award and prior to the submittal
of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do
so will cause a delay in the State processing of invoices for the construction phase.
G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (ERR),
plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after
the end of last eligible fiscal year of expenditure. For construction costs, the
ADMINISTERING ISTE If G AGENCY has 180 days after project completion or contract acceptance to
make the final payment to the contractor prepare the final Report of Expenditures and final
invoice, and submit to STATE for verification and payment.
H. ADMINISTERING G AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a `Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE imposing sanctions upon
ADMINISTERING AGENCY in accordance with the current LAPM and the Active
Transportation Program (ATP) Guidelines.
1. ADMINISTERING AGENCY indirect costs, as defined in 2 CFR, Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirement ent for Federal Awards, to
be claimed must be allocated in accordance with an Indirect Cost Allocation Plan (ICAP),
submitted, reviewed, and approved in accordance with Caltrans Audits and Investigations
requirements which may be accessed at: www.clot.ca.goviNtauditsi.
ADMINISTERING ISTERII G AGENCY agrees to comply with, and require allsub.-recipients and project
sponsors to comply with 2 CFR, Part 200, Uniform Administrative Requirements, ents, Cost
Principles and Audit Requirement for Federal Awards, and all applicable Federal and State
laws and regulations.
ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors
will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31, et seq., and all applicable Federal and
State laws and regulations, shall be used to determine the allowability of individual PROJECT
cost items.
Any Fund expenditures for costs for which ADMINISTERING AGENCY has received
Program Supplement 11-- -A - SERIAL Page 3 of 4
11-513-0-NATC
ATPL-5066(052)
COVENANTS OR REMARKS
payment or credit that are determined by subsequent audit to be unallowable under 2 CFR,
Part 200, or 48 CFR, Chapter 1, Part 3, are subject to repayment by ADMINISTERING
AGENCY to STATE. Should ADMINISTERING AGENCY fail to reimburse Funds due STATE
within 30 days of demand, or within such other period as may be agreed in writing between
the Parties hereto, STATE is authorized to intercept and withhold future payments due
ADMINISTERING AGENCY from STATE or any third -party source, including, but not limited
to, the State Treasurer, the State Controller, and the California Transportation Commission.
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to
comply with all reporting requirements in accordance with the Active Transportation Program
guidelines, as adopted or amended.
K. This PROJECT has received funds from Active Transportation Program (ATP). The
ADMINISTERING AGENCY agrees to administer the project in accordance with the CM
Adopted SI31 Accountability and Transparency Guidelines.
2. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope
of work presented in the application and approved by the California Transportation
Commission. Any changes to the approved PROJECT scope without the prior expressed
approval of the California Transportation Commission are ineligible for reimbursement and
may result in the entire PROJECT becoming ineligible for reimbursement.
Program Supplement 11-. - - SERIAL Page 4 of
RESOLUTION TION NO. 22 133
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM
SUPPLEMENT AGREEMENT (PSA) NO. A062 WITH THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE HIGHLAND AVENUE
INTERCITY BIKE CONNECTION PROJECT TO ALLOW FOR REIMBURSEMENT OF
UP TO $58,000 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE STATE
ACTIVE TRANSPORTATION PROGRAM (ATP); 2) AUTHORIZING THE
ESTABLISHMENT OF AN ENGINEERING GRANT FUNDS APPROPRIATION OF
$58,000 AND CORRESPONDING REVENUE BUDGET; AND 3) COMMITTING TO
PROVIDING A LOCAL MATCH OF $2,000
WHEREAS, S, on January 11, 2021, the California Department of Transportation
("Caltrans")awarded a $1,895,000 State Active Transportation Program "ATP" grant for
the Highland Avenue Inter -City Bike Connection Project; and
WHEREAS, the $1,895,000 award was distributed by Project phases as follows:
Project Approval and Environmental Documents "P &ED" - $58,000; Plans,
Specifications and Estimate ("PS&E") — $260,000; Construction (CON) - $1,577,000; and
WHEREAS, on July 20, 2022, Caltrans authorized the City to proceed with the
Environmental & Permits phase in the amount of $58,000 with a local match of $2,000;
and
WHEREAS, .S, the Highland Avenue Inter -City Bike Connection project will construct
nearly 0.4 miles of Class IV and Class II bicycle facilities along Highland Avenue from
30th Street to the southern City limits, per the City's Bicycle Master Plan; and
WHEREAS, once the PA&ED phase is complete, staff will return to the City
Council for the appropriation of the PS&E and Construction funds; and
WHEREAS, City Council Resolution authorizing the Mayor to execute Program
Supplement Agreement No. A062 to Administering Agency -State Master Agreement No.
11-5066S21 is required to allow for reimbursement of eligible project expenditures
through the ATP grant.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section I: That the City Council hereby authorizes the Mayor to execute
Program Supplement Agreement ("PSA") No. A062 with the State of California
Department of Transportation ("Caltrans") for the Highland Avenue Inter -City Bike
Connection Project to allow for reimbursement of up to $58,000 in eligible project
expenditures through the State Active Transportation Program "ATP",
Section 2: That the City Council hereby authorizes the establishment of an
Engineering Grant Funds appropriation of $58000 and corresponding revenue budget.
Section 3: That the City Council hereby commits to providing a local match of
$2,000.
Resolution No. 2022 — 133
Page Two
Section 4: That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 16th day of August 2022.
Ale j nd ra oteio- o l is, Mayor
ATTEST:
qirqUi
Luz Molina, Citerk
APPROVED AS TO FORM:
Passed and adopted by the City Council of the City of National City, California, on
August 1 , 2022 by the following vote, to -wit;
Ayes: Sotelo-Solis, Bush, Morrison, Rios, Rodriguez
Nays. None.
Absent: None.
Abstain: None.
AUTHENTICATED BY; ALEJANDRA SOTELO-SOLIS
BY
Mayor of the City of National City. California
Luz Molina
City Clerk of the City of National City, California
Shelley Chapel,
oft
Deputy City Clerk